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Venue: Committee Rooms, West Wing, Guildhall

Contact: Natasha Dogra tel. no.: 020 7332 1434  Email: Natasha.Dogra@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies had been received from Mr Tomlinson and Laura Jorgensen.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in Respect of Items on the Agenda

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 209 KB

To agree the minutes of the previous Committee meeting.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the Committee approved the minutes from the meeting of 9 November 2017.

 ...  view the full minutes text for item 3.

4.

Presentation: Registration Service

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 4.

Minutes:

The Committee received a presentation regarding the Registration Service which covered the following areas:

        Registration of key life events – Births, Deaths & Marriages

        Register and conduct marriages and civil partnerships

        Location – Guildhall and Islington Town Hall

        Approve venues for civil marriage and civil partnership

        Issue Administrate Religious buildings for worship.

 

Members noted that the key facts from 2017 included:

        862 death registrations, 151 marriages & civil partnerships

        91% of deaths registered within 5 days

        Next day appointments available for deaths and statutory notices of marriage & civil partnership

        85% of customers book appointments online

        Ceremonies marketed through Say I Do website

        Marketing exercise to attract more venues

        High assurance rating from recent audit by General Register Office

        Tell Us Once project – information on deaths to be shared with internal and external departments

.

 

RESOLVED- that Members received the presentation.

 

 ...  view the full minutes text for item 4.

5.

Children’s Centre Services - Review 2018 pdf icon PDF 328 KB

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 5.

Minutes:

Members received a report of the Director of Community and Children’s Services.

 

Members noted the plans for a review of the City of London

Children’s Centre Services. The City of London has 1 Children Centre based at Sir

John Cass, however, Children Centre services are commissioned and delivered

across the whole of the City of London. This will be the first review of these

services undertaken since the Children Centre was first designated in 2007.

 

The review will initially seek to identify and set out the current offer in terms of

design, location, cost, impact and quality of early years services for young children

and their families across the whole of the City of London.

 

Children and Families will be consulted on what they want and how these services

meet their needs. This information will be central to the proposals that will be

brought back to this Committee at the end of the review.

 

The review is not being undertaken as part of a savings exercise and whilst

recommendations may emerge that suggest a possible re-design of services, any

such recommendations will be made with the purpose of improving the outcomes

and the impact of the children centre services offer.

 

RESOLVED: That Members noted the report

 

 

 ...  view the full minutes text for item 5.

6.

FIRE SAFETY UPDATE pdf icon PDF 189 KB

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 6.

Minutes:

Members received a report of the Director of Community and Children’s Services, updating Members on the progress that has been made in relation to fire safety matters since the last update reports submitted to the various Committees in July, September and November 2017.

 

Frankham Risk Management Services Limited has been commissioned to carry

out new FRAs for each of our residential blocks. These new FRAs will be very

detailed and will cover not only those areas previously inspected, but also any

further concerns raised since the Grenfell Tower fire.

 

Previous FRAs carried out on the City Corporation’s residential blocks have been

Type 1 FRAs as required by legislation. The new FRAs are Type 3 FRAs, which

go beyond the requirements of the Regulatory Reform (Fire Safety) Order 2005,

covering everything required for a Type 1 FRA but also providing for an

assessment of the arrangements for means of escape and fire detection (that is,

smoke alarms) within a sample of the flats (typically around 10%). A Type 3 FRA

is non-destructive but the fire resistance of doors to rooms and compartmentation

within the flat is considered. The survey work on the new FRAs for our social housing estates is now complete and will be reported to Committee in due course.

 

Following discussions with representatives of the London Fire Brigade (LFB), an

Action Plan has been developed and implemented to ensure the safety of

residents in Great Arthur House. The Action Plan includes:

· the installation of a communal fire alarm system as a temporary measure

until a permanent hard-wired fire alarm system can be installed

· the delivery, and installation where required, of individual smoke detectors

to all flats in Great Arthur House

· the introduction of a ‘Waking Watch’, a team of four security staff

patrolling the building at all times

 ...  view the full minutes text for item 6.

7.

Means tested leaseholder loans

Verbal update by the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 7.

Minutes:

Members received a verbal update regarding the means tested leaseholder loans and noted that work will begin on the review in April 2018.

 

RESOLVED – that the update be noted.

 ...  view the full minutes text for item 7.

8.

Sir John Cass Foundation Primary School and City Residents Educational Progress Report pdf icon PDF 98 KB

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members received a report of the Director of Community and Children’s Services.

 

The annual report looks at how well the education service in the City of London is

meeting our aspirations for children and young people’s educational outcomes.

The report is one of the ways in which we keep members, governors and our wider

partners informed about education performance in the City of London.

The data in this report are drawn from a range of sources. Where available,

comparisons have been made between performance of City of London resident

children in Islington schools, Sir John Cass’s School and the inner London and

national performance. The analysis covers the last full academic year, 2016/17 and

includes some trends from 2011/12, where the data are available. This annual report.

 

Officers provided members with an overview of learning and achievement of primary aged

pupils in the City of London during the 2016/17 education year. The cohort reported

on includes all the children at Sir John Cass Foundation Primary School (with the

City resident pupils reported as a distinct group within this); the City residents at

Prior Western Primary School and City residents attending other Islington Primary

schools.

 

The report covers the period before changes to the National Curriculum and the

Children and Families Act 2014. Commentary is provided in the report to guide

members where this is relevant. It is important to note the numbers of children in

some of the analysis are often very small. In a small cohort a slight change in

numbers can make a large change in percentages.

 

Members agreed that good progress had been made. It was noted that the figure relating to attendance and absence was not of concern and attendance at the school was exemplary; absence levels were well below London and nationwide figures.

 

RESOLVED –

 ...  view the full minutes text for item 8.

9.

Integrated Commissioning Sub-Committee Updated Terms of Reference pdf icon PDF 139 KB

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

Members considered a report of the Director of Community and Children’s Services.

 

This paper presents updated Terms of Reference for the City of London Corporation

Integrated Commissioning Sub-Committee which forms part of the governance

arrangements for integrated commissioning.

 

The City of London Integrated Commissioning Board (ICB) provides the political

decision-making for integrated commissioning in the City of London and consists of

the Integrated Commissioning Sub-Committee of the Community and Children’s

Services Committee and a committee of City and Hackney Clinical Commissioning

Group (CCG) Governing Body. These two committees meet at the same time to

make decisions on the same issues – known as meeting as ‘committees in common’.

 

In the future these meetings with also include representatives from the London

Borough of Hackney who will be making their own decisions with the CCG as

committees in common.

 

The Terms of Reference have been updated to reflect that the ICB meeting will now

consist of three parties rather than the previous two. Although these three parties will meet at the same time, the City of London Corporation Integrated Commissioning Sub-Committee and the CCG will still make any decisions in relation to commissioning for health and social care in the City of London.

 

The Terms of Reference also reflect that three Members have to be present for the

Integrated Commissioning Sub-Committee to be quorate and that appointed

deputies can attend the meetings in order to ensure quoracy.

 

RESOLVED – That Members agreed the updated Terms of Reference for the Integrated Commissioning Sub-Committee.

 ...  view the full minutes text for item 9.

10.

Questions on Matters Relating to the Work of the Committee

Minutes:

A Member raised a question and began by passing on his congratulations to all those involved in the Lantern Festival organised by the Cityplay East. It was a huge success. Going forward can Officers look to making this a permanent fixture in the calendar in the same way as say “Beating of the Bounds”.

 

Officers thanked the Member for his question and his kind words.  Officers said they were delighted by the success of the Lantern parade run by Aldgate Community Events (ACE) with our support.  We would also be keen to make it an annual event, so will be discussing this with ACE's Management Board later this month.  

 

Officers are very pleased to say that the Community Fair will, indeed, be run this year.  The Neighbourhoods Development & Engagement Team, in Housing, will be leading on this and, it has been agreed that the location for this year's Fair will be the new Aldgate Square.  We will be working with ACE, St Botolph's Church, Sir John Cass Primary School, the East London Mosque, the Bevis Marks Synagogue and other community groups to make this a truly multi-cultural event, reflecting the diversity of the east of the City. 

 

The provisional date of the Fair is the weekend of 16-17 June, to integrate with the Aldgate Play and St Botolph's Day and create a 2 day celebration of Aldgate's community, past and present.  Officers are awaiting confirmation that the Square will be completely finished before finalising the date.

 

 ...  view the full minutes text for item 10.

11.

Any Other Business that the Chairman Considers Urgent

Minutes:

There was no urgent business.

 ...  view the full minutes text for item 11.

12.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 12.

13.

Non-Public Minutes

To agree the non-public minutes of the previous Committee meeting.

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED – That Members approved the non-public minutes of the meeting of 17 November 2017.

 ...  view the full minutes text for item 13.

14.

Housing Delivery Programme - Progress Report

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 14.

Minutes:

Members received a report of the Director of Community and Children’s Services.

 

 ...  view the full minutes text for item 14.

15.

Windsor House Estate

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 15.

Minutes:

Members considered a report of the Director of Community and Children’s Services.

 ...  view the full minutes text for item 15.

16.

City of London Registration Service Contract

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 16.

Minutes:

Members considered a report of the Director of Community and Children’s Services.

 ...  view the full minutes text for item 16.

17.

Annual Waivers Report 2016/17

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 17.

Minutes:

Members considered a report of the Director of Community and Children’s Services.

 ...  view the full minutes text for item 17.

18.

Questions on Matters Relating to the Work of the Committee

Minutes:

19.

Any Other Business that the Chairman Considers Urgent and which the Committee Agree Should be Considered Whilst the Public are Excluded

Minutes:

 


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