Venue: Committee Rooms, West Wing, Guildhall
Contact: Julie Mayer tel. no.: 020 7332 1410 Email: julie.mayer@cityoflondon.gov.uk
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Members' Declarations under the Code of Conduct in Respect of Items on the Agenda Minutes: Munsur Ali declared a general non-pecuniary interest by virtue of his position as a Trustee of Aldgate Community Events (at item 11 on the agenda).
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Apologies Minutes: Apologies were received from Matthew Bell, Graeme Harrower, Deputy Henry Jones, Henrika Priest and James De Sausmarez.
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To approve the public minutes and non-public summary of the meeting held on 8th February 2019. Minutes:
Susan Pearson asked for an amendment to be recorded in the draft minutes of 8th February 2019 in respect of her declaration of interests. The suggested text had been emailed to the Town Clerk, and agreed by the Chairman, and the amendment would be made before the minutes of 8th February 2019 were agreed as a formal record of the meeting.
RESOLVED, that – the public minutes and non-public summary of the meeting held on 8th February 2019 be approved as a correct record, subject to recording Mrs Mary Durcan as having been present, and the inclusion of the amendments in respect of Ms Susan Pearson’s interests, which had been emailed to the Town Clerk and agreed by the Chairman.
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Members are asked to note the Committee’s Outstanding Actions list. Additional documents:
Minutes: Members received the Committee’s Outstanding Actions list and noted the items thereon which either had or would be discharged on this and future agendas. Members asked if target dates could be added wherever possible.
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Brexit Update Director of Community and Children’s Services to be heard. Minutes: The Director was heard in respect of the latest implications arising from BREXIT. Members were reminded that the position was likely to be clearer following the Commons vote on 12th March 2019. For the time being, the Director and his team continued working with colleagues across services on contingency planning.
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Integration Update A presentation from the Integration Programme Manager. Minutes: Members received a presentation from Devora Wolfson, Programme Director, Integrated Commissioning, City and Hackney CCG.
In response to questions, Members noted that there wasn’t a dedicated workstream for mental health as it was covered by all of them. The rise in the number of children and young people with mental health issues was discussed and Members noted that CAMHS (Children and Adolescent Mental Health Services) were working on a model for young people up to 25 years, in consultation with schools and community groups, so as to avoid a ‘dip’ once a young person reached adulthood. Members also noted that the Clinical Commissioning Group (CCG) were spending more comparatively in this area and it was a key objective of the Mayor of London.
The Chairman and Members thanked the Programme Director for an insightful presentation.
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City & Hackney Safeguarding Children Board Annual Report 2017/18 PDF 67 KB Report of the Independent Chair of The City & Hackney Safeguarding Children Board. Minutes: Members received a report of the Independent Chair of the City and Hackney Safeguarding Children Board (CHSCB) and noted that the Annual Report for 2017/18 was currently embargoed, subject to finalisation and publication to the CHSCB web site. The Town Clerk had emailed the draft to Members separately, noting this caveat.
The Chair highlighted the key points from the report and Members noted that the data would evidence confident and competent staff; a very pro-active safeguarding provision and exemplary early interventions. Members also noted that the team were doing excellent work with partners on suicide prevention. The Chair thanked the City of London Corporation for funding the Safeguarding Children Conference, which had focussed on contextualising safeguarding issues. There were further commendations for strong leadership, which encouraged professional curiosity and promoted challenge. Members were reminded of the City Corporation’s 2016 Outstanding Ofsted rating for leadership and there was strong evidence of this continuing.
The Independent Chair explained that the Board was carrying 3 vacancies but recruitment had been suspended pending deliberations as to the structure of the new Board. Members noted that, as the current Board was working very well, there were no plans to alter its structure any more than was necessary. Members would receive a report to their next meeting as to how this might be accomplished.
RESOLVED, that – the draft report be noted, subject to receipt of the final version which would be published on the CHSCB website.
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Carers Strategy: 2019-23 PDF 95 KB Report of the Director of Community and Children’s Services. Additional documents:
Minutes: Members considered a report of the Director of Community and Children’s Services and noted that this was a very high-level strategy, which would lead to an action plan and measured outcomes. Members commended a good report.
Members noted that only 55 carers were registered as being eligible for assistance but 576 were self-identified. The Director advised that the Department were seeking to address this via a rigorous communications campaign across GP surgeries and other effective means. The challenge of assisting young carers was also discussed and officers advised that awareness of self-identification was raised through schools and youth services. Members noted that appreciation for carers was shown at various events across the City Corporation.
RESOLVED, That – the Carers’ Strategy, as set out in Appendix 1 to the report, be approved.
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Departmental Business Plan Quarter 3 Update PDF 263 KB Report of the Director of Community and Children’s Services. Minutes: Members received a report of the Director of Community and Children’s Services which provided the Quarter 3 update of the Department’s 2017-22 Business Plan. During the discussion on this item, the following points were noted:
RESOLVED, That – the Quarter 3 Progress of the Community and Children’s Services 2017-22 be noted.
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Departmental Business Plan 2019-2020 PDF 64 KB Report of the Director of Community and Children’s Services. Additional documents: Minutes: Members considered a report of the Director of Community and Children’s Services which presented the Department’s business plan for 2019-20. Members noted that the plan was high level and the work underway below it contained more detail.
There was some discussion as to whether rough sleepers were residents or part of the local community, particularly in respect of their health care requirements. Member noted that, given priority was based on need, it was important to try to reconnect rough sleepers. Officers agreed to look at a definition and Members noted that the Integrated Commissioning Board was considering rough sleepers’ health care requirements.
RESOLVED, That – the high level Business Plan for 2019-20 be approved.
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Stronger Communities Grants Programme PDF 71 KB Report of the Director of Community and Children’s Services. Additional documents:
Minutes: Members received a report of the Director of Community and Children’s Services in respect of the recent round of Stronger Communities Grant Funding, which had closed in November 2018. Members noted that the deadline for the next round would be advertised widely, via the Communications Team, and Members would be notified. The officer advised that applications were generally only accepted on-line, to ensure speed of assessment and cost efficiency. However, to ensure the programme was fully accessible, applications could be accepted in other formats where required.
RESOLVED, That – the report be noted.
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Sir John Cass's Foundation Primary School PDF 75 KB Report of the Director of Community and Children’s Services. Additional documents: Minutes: Members received a report of the Director of Community and Children’s Services in respect of the educational outcomes for primary school-aged children living in the City of London. During the discussion on this item the following points were noted:
RESOLVED, That – the report be noted.
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Introducing Agile Working PDF 60 KB Report of the Director of Community and Children’s Services.
Minutes: Members received a report of the Director of Community and Children’s Services in respect of Agile Working; a corporate objective of the City of London Corporation. Members noted that staff were fully engaged and the City Corporation’s IT infrastructure was now robust enough to support this, with the introduction of ‘skype for business’ etc. Members noted that officers would continue to work with IT colleagues and provide clear guidance for managers and staff.
RESOLVED, That – the report be noted.
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Fire Safety Update - Housing Revenue Account (HRA) Properties PDF 71 KB Report of the Director of Community and Children’s Services. Additional documents: Minutes: Members received a report of the Director of Community and Children’s Services which updated them on progress in respect of Fire Safety matters since the last update in October 2018.
During the discussion on this item, the following points were noted:
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Housing Delivery Programme - Resident Consultation Update PDF 64 KB Report of the Director of Community and Children’s Services. Additional documents:
Minutes: Members received a report of the Director of Community and Children’s Services in respect of the progress made on consulting with residents and stakeholders on proposals for new homes on the Sydenham Hill Estate, Sumner Buildings, Avondale Square Estate, Windsor House Estate and York Way Estate. Members noted that the City Corporation now has a good track record for consulting with residents and gaining support and the Director thanked Members for championing this.
RESOLVED, That – the report be noted.
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Update on roleout of Fibre Broadband to City of London Housing Estates PDF 82 KB Report of the City Surveyor. Minutes: Members received a report of the Director of Community and Children’s Services in respect of the role-out of fibre broadband to the City of London Housing Estates. The officer advised that he had been updated that morning in respect of the fibre coils, which would be concealed behind panelling. Members noted that the project covered estates under the City Corporation’s ownership but the companies engaged were very active across London. The officer agreed to investigate whether the project could extend to Mansell Street.
RESOLVED, That – the report be noted.
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Petticoat Tower Fire Doors PDF 90 KB Report of the Director of Community and Children’s Services. Additional documents: Minutes: Members considered a report of the Director of Community and Children’s Services which sought authority to start work on Petticoat Tower Fire Doors. Members asked if residents could be updated on progress ahead of the Ward Motes in March 2019. Member noted that they would receive an update on a commercially sensitive matter on this contract, during the non-public part of the agenda.
RESOLVED, That –
1. Ventro be appointed to carry out the works. 2. The works budget of £274,268.09 be approved. 3. An additional budget of £20,570.11 be approved to cover staff costs. 4. Fees of £2,000 be approved in respect of the building regulations application. 5. Expenditure to date of £1,590 be noted. 6. The new overall project cost (including expenditure to date) be noted.
At 1pm, Members agreed to suspend standing orders for 15 minutes to conclude the business on the agenda.
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Questions on Matters Relating to the Work of the Committee Minutes: There were no questions.
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Any Other Business that the Chairman Considers Urgent Minutes: Subsequent to the meeting, the date and time of the May Committee meeting was confirmed as 2.30pm on 8th May 2019.
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Exclusion of the Public MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act. Minutes: MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act.
</AI20> <AI21> 21. Non-Public Minutes
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Non-Public Minutes To approve the non-public minutes of the meeting held on 8th February 2019. Minutes: RESOLVED, that – the non-public minutes of the meeting held on 8 February 2019 be approved, subject to the amendments in respect of Ms Susan Pearson’s interests, which had been emailed to the Town Clerk and agreed by the Chairman.
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Major Construction Works (Housing) Framework - Stage 2 Award report Joint report of the Chamberlain and City Surveyor, on behalf of the Construction and Property Category Board. Minutes: Members received a report of the Director of Community and Children’s Services.
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Renewal of Roof Coverings at Dron House, Tower Hamlets Report of the Director of Community and Children’s Services. Minutes: Members considered and approved a report of the Director of Community and Children’s Service. |
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Questions on Matters Relating to the Work of the Committee whilst the public are excluded. Minutes: There were no questions. |
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Any Other Business that the Chairman Considers Urgent and which the Committee Agree Should be Considered Whilst the Public are Excluded The Chairman agreed to the admission of an item of urgent business in respect of Great Arthur House (report of the City Surveyor).
Minutes: There were 2 items of business considered whilst the public were excluded;
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