Agenda and minutes

Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: Alistair MacLellan
Tel.No.: 020 7332 1416  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Helen Isaac, Tim Parsons and Mike Reed.

 ...  view the full minutes text for item 1.

2.

Members Declarations under the Code of conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 75 KB

To consider the public minutes and summary of the meeting held on 8 October 2019.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that the public minutes and non-public summary of the meeting held on 8 October 2019 be approved as a correct record.

 ...  view the full minutes text for item 3.

4.

Outstanding References pdf icon PDF 56 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

Members considered a report of the Town Clerk regarding outstanding references and the following points were made.

 

2/2019/P – Update on Due Diligence and Market Research

 

·         The Chairman requested that a representative from City Procurement be invited to the June 2020 meeting. Further, the Chairman’s opinion is that an extension of the existing contract may be necessary notwithstanding the fact the current pension admin system contract ran up until October 2021.

 

9/2019/P – Member Completion of Training Modules

 

·         Members noted that this was an ongoing issue and therefore the current reporting metric should be updated to provide greater visibility and oversight of which Members needed to complete which modules. Board Members will also be contacted by the Pensions Manager if they have any outstanding modules to complete. Completion of training modules by Members of the Board was compulsory.

 

10/2019/P – Training Feedback

 

·         The Chairman requested that the offer of bespoke training should be recirculated, and this reference then closed.

 

12/2019/P – Scheme Member Communication regarding Legal Challenge

 

·         The Chairman noted that Home Office guidance was awaited and that, once this was received, an email communication could be issued to Scheme Members accordingly. The Chairman was mindful that it was not the role of the Pensions Board to offer Scheme Members advice, but that it was important to ensure Scheme Members were appropriately informed.

 

14/2019/P – Scheme Member Communication regarding Commutation Lump Sums

 

·         The Pensions Manager noted that this reference had been completed as per the update report on the agenda at item 6 and could therefore be closed.

 

15/2019/P – Revisions to Risk Register

 

·         The Finance Director noted that the McCloud Judgement would be added to the Force risk register and incorporated into the Medium Term Financial Plan.

 

·         The Chairman suggested that the Force should be alerted to the issue

 ...  view the full minutes text for item 4.

5.

The City of London: Police Pension Scheme - Revision to the Risk Register pdf icon PDF 75 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

Members considered a report of the Chamberlain regarding the City of London Police Pension Scheme – Revision to the Risk Register and the following points were made.

 

·         A motion by a Member, which was seconded, was moved to amend the recommendation within the report to say that Members were not aware of any further risks relating to Police Pensions administration, noting that the pension admin system is to be reviewed.

 

RESOLVED, that Members

 

·         Have reviewed the existing risks and actions present on the Police Pensions Board Risk Register, and confirm that to the best of their knowledge on the information provided that appropriate control measures were in place, and

 

·         they are not aware of any further risks relating to pension administration overseen by the Police Pensions Board, noting that the pension admin system is to be reviewed.

 

 ...  view the full minutes text for item 5.

6.

The City of London: Police Pension Scheme - Update pdf icon PDF 65 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members Members considered an update report of the Chamberlain regarding the City of London Police Pension Scheme and the following points were made.

 

·         In response to a question regarding Legal Challenge 2 (Evans & Ashcroft vs Chief Constable of South Wales), the Pensions Manager noted that the judgement related to injury awards rather than ill health retirement and committed to providing an update outside of the meeting on how many City of London officers were affected by the ruling.

 

RESOLVED, that the report be received.

 

 

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other business that the Chairman considers urgent

Minutes:

Thanks to the Chairman

Members were heard regarding the fact that this was the Chairman’s last meeting prior to him standing down from the Police Authority Board in April 2020. Members noted that the Chairman had been in post since the Pensions Board was established and thanked him for his advice and support to each of them on joining the Board.

 

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION – that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED, that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To consider the non-public minutes of the meeting held on 8 October 2019.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 8 October 2019 be approved as a correct record.

 ...  view the full minutes text for item 10.

11.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 11.

12.

Any Other Business that the Chairman considers urgent that the Board agrees should be considered whilst the public are excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 12.