Agenda and minutes

Venue: Committee Rooms, 2nd Floor West Wing, Guildhall

Contact: Kerry Nicholls  Email: Kerry.Nicholls@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Rehana Ameer, Tijs Broeke and Dawn Elliott.

 ...  view the full minutes text for item 1.

2.

Declarations

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Election of Chairman

To elect a Chairman for 2019/20 in line with Article 82.

 ...  view the full agenda text for item 3.

Minutes:

An election for Chairman was conducted in line with Article 82. Andrew McMurtrie, being the only Trustee willing to serve, was elected Chairman for the ensuing year.

 

The Chairman advised the Board that it was his intention to serve one further academic year on the Board of Trustees.

 ...  view the full minutes text for item 3.

4.

Election of Vice-Chairman

To elect a Vice-Chairman for 2019/20 in line with Article 82.

 ...  view the full agenda text for item 4.

Minutes:

An election for Vice-Chairman was conducted, in line with Article 82. Roy Blackwell, being the only Trustee willing to serve, was elected Vice Chairman for the ensuing year.

 ...  view the full minutes text for item 4.

5.

Minutes pdf icon PDF 66 KB

To agree the public minutes of the meeting held on 11 July 2019.

 ...  view the full agenda text for item 5.

Minutes:

RESOLVED, that the minutes of the meeting held on 11 July 2019 be approved as a correct record.

 ...  view the full minutes text for item 5.

6.

Appointment of Committees 2019-20 pdf icon PDF 152 KB

Report of the Clerk.

 ...  view the full agenda text for item 6.

Minutes:

Trustees considered a report of the Clerk regarding the appointment of the Board’s committees for the 2019-20 academic year.

 

Trustees agreed the following amendments to the terms of reference of committees:

 

Finance Audit and Risk Committee

 

·         Remove the requirement for the Deputy Chairman of the Board of Trustees to act as Chairman;

·         Remove references to the company names of the current providers of audit services to the Trust; and,

·         Amend the composition of the committee membership to allow ‘at least three Trustees’.

 

Standards and Accountability Committee

 

·         Replace the reference to ‘Chief Operations Officer’ to ‘Chief Standards Officer’; and,

·         Amend the composition of the committee membership to allow ‘at least three Trustees’.

 

Trustees agreed that the election of Chairmen to these committees would be undertaken at the first meeting of each committee convened during the 2019-20 academic year.

 

RESOLVED,

 

·         That the terms of reference of the Finance, Audit and Risk Committee be approved, subject to the above amendments;

 

·         That the terms of reference of the Standards and Accountability Committee be approved, subject to the above amendments;

 

·         That the terms of reference of the Remuneration Committee, Academy LGB Pay Committees and City of London Academies Trust Executive Team Pay Committees be noted;

 

·         That Peter Bennett, Edward Benzecry, Dawn Elliott, Deputy Clare James Andrew McMurtrie and Mark Emmerson (the latter for Finance matters only) be appointed to the Finance, Audit and Risk Committee for the 2019-20 academic year;

 

·         That Edward Benzecry, Roy Blackwell, Tijs Broeke, Ann Holmes and Andrew McMurtrie be appointed to the Standards and Accountability Committee for the 2019-20 academic year; and,

 

·         That Roy Blackwell, Deputy Clare James and Andrew McMurtrie be appointed to the Remuneration Committee for the 2019-20 academic year. 

 ...  view the full minutes text for item 6.

7.

CoLAT Scheme of Delegation and LGBs Terms of Reference Review pdf icon PDF 49 KB

Report of the Chief Executive Officer.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Trustees considered a report of the Chief Executive Officer presenting the Trust Scheme of Delegation and Local Governing Bodies Terms of Reference Review.

 

Trustees agreed that authority be delegated to the Chief Executive Officer to consult with the Education Board on the final wording of Item 24 within the Trust Scheme of Delegation which related to the Board’s oversight of governor appointments to Local Governing Bodies and Local Advisory Boards and which Trustees agreed should be worded as ‘ratify’.

 

RESOLVED, that Trustees:

 

·         Approve the Trust Scheme of Delegation and Terms of Reference Template 2019-20, subject to consultation with the Education Board; and,

 

·         Delegate authority to the Chief Executive Officer to consult with the Education Board on the final wording of Item 24 within the Trust Scheme of Delegation which related to the Board’s oversight of governor appointments to Local Governing Bodies and Local Advisory Boards.

 ...  view the full minutes text for item 7.

8.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 8.

9.

Any Other Business

Minutes:

There was no other business.

 ...  view the full minutes text for item 9.

9a

CoLAT Academies Development Programme - Update pdf icon PDF 81 KB

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 9a

Additional documents:

Minutes:

Trustees considered an update of the Director of Academy Development on the Academies Development Programme and the following points were made:

 

·         An ambitious capital build programme was underway for academies across the Trust and was in various stages of completion with works at Galleywall Primary City of London Academy and the City of London Academy Highbury Grove due to be completed shortly.  

 

·         Discussions were ongoing with the Department for Education, Historic England and the London Borough of Newham to resolve challenges around the planned expansion of Newham Collegiate Sixth Form on the former East Ham Police Station site.  A Trustee would provide information to the Director of Academy Development on how a planning issue relating to a similar development had been resolved following the meeting.

 

RESOLVED, that Trustees note the update.

 ...  view the full minutes text for item 9a

10.

Exclusion of the Public

MOTION – That the public be excluded for the remaining items of business as they are likely to involve discussion on matters deemed commercially sensitive to the City of London Academies Trust.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED, that the public be excluded from the following items of business.

 ...  view the full minutes text for item 10.

11.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 11 July 2019.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 11 July 2019 be approved as a correct record.

 ...  view the full minutes text for item 11.

12.

Outstanding Items

Minutes:

Trustees considered a report of the Clerk setting out outstanding actions from previous meetings.

 ...  view the full minutes text for item 12.

12a

Delegated Actions Digest

Minutes:

Trustees considered a summary of the Clerk providing details of one action taken under Delegated Authority since the meeting of the Board of Trustees on 11 July 2019.

 ...  view the full minutes text for item 12a

13.

Finance, Audit and Risk Committee: Review of Effectiveness

The Chairman to be heard.

 ...  view the full agenda text for item 13.

Minutes:

Trustees heard the Chairman regarding a proposed review of effectiveness of the Finance, Audit and Risk Committee.

 ...  view the full minutes text for item 13.

14.

CEO Executive Summary

Report of the Chief Executive Officer.

 ...  view the full agenda text for item 14.

Minutes:

Trustees considered an Executive Summary of the Chief Executive Officer.

 ...  view the full minutes text for item 14.

15.

Unvalidated Examination and Test Results 2018-19

Report of the Chief Executive Officer.

 ...  view the full agenda text for item 15.

Minutes:

Trustees considered a report of the Chief Executive Officer setting out unvalidated examination and test results for the 2018-19 academic year.

 ...  view the full minutes text for item 15.

16.

CFO Update

Report of the Chief Financial Officer.

 ...  view the full agenda text for item 16.

Minutes:

Trustees considered an update report of the Chief Financial Officer.

 ...  view the full minutes text for item 16.

17.

HR Director Update and Approvals

Report of the Human Resources Director.

 ...  view the full agenda text for item 17.

Minutes:

Trustees considered an update report of the Human Resources Director.

 ...  view the full minutes text for item 17.

18.

CoLAT Schools ICT Update

Report of the Director of Information and Communication Technology.

 ...  view the full agenda text for item 18.

Minutes:

Trustees considered an update report of the Director of Information Communication and Technology.

 ...  view the full minutes text for item 18.

19.

Trust Annual General Meeting

The Chief Executive Officer to be heard.

 ...  view the full agenda text for item 19.

Minutes:

Trustees heard the Chief Executive Officer regarding the scheduling of the Trust Annual General Meeting.

 ...  view the full minutes text for item 19.

20.

Non-Public Questions on Matters Relating to the Work of the Board

Minutes:

There were no non-public questions.

 ...  view the full minutes text for item 20.

21.

Any Other Business that the Chairman considers Urgent and Trustees agree should be considered when the Public are Excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 21.