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Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: George Fraser
tel. no.: 020 7332 1174  Email: george.fraser@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

There were no apologies.

 

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

Edward Lord declared a non-pecuniary interest, stating that he served as a JP sitting in the City’s Courts and was Deputy Chairman Elect of the Central London Bench. Alderman Sir David Wootton and Alderman Alison Gowman declared that they are JPs sitting in the City’s Courts.  Alderman and Sheriff Tim Hailes is also a JP but currently not sitting.

 

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 68 KB

To agree the minutes of the last meeting, held on 19 February 2018

 ...  view the full agenda text for item 3.

Minutes:

The Sub-Committee considered the minutes from the last meeting, held on 19 February 2018.

 

The Chairman noted a correction to be made to a Member’s name under item 2.

 

RESOLVED – That the minutes be approved.

 

 ...  view the full minutes text for item 3.

4.

Outstanding References pdf icon PDF 91 KB

Report of the Town Clerk

 ...  view the full agenda text for item 4.

Minutes:

The Sub-Committee received a report of the Town Clerk that provided Members with a summary of the outstanding actions from previous meetings.

 

OR1 – Gowns Replacement

There was discussion over the relative difficulty in finding responsibility for the maintenance of judges’ gowns at the respective courts, with a Member advising that responsibility did not fall with HMCTS.  A Member noted that the gowns had been cleaned approximately two years ago.  Members asked that both status and responsibility be clarified for gowns at both the Magistrates’ Court and the Central Criminal Court. (1)

 

OR2 – Tour of the Mayor’s and City of London Court

The Town Clerk advised that it was proposed to hold the tour of the Mayor’s and City of London Court prior to or following the next meeting of the Sub-Committee on 15 October.

 

OR3 – Lord Mayor’s Plate and Chief Magistrate’s Mace

The Head of Operations at Mansion House and Central Criminal Court explained that the sword required repairs and had been returned.  He explained that there was no recorded ownership of the Mace and explained that he would add the item to the inventory managed by Mansion House. (2)

 

RESOLVED – That the report be received.

 

 ...  view the full minutes text for item 4.

5.

Work Plan pdf icon PDF 41 KB

Report of the Town Clerk

 ...  view the full agenda text for item 5.

Minutes:

The Sub-Committee received a report of the Town Clerk that provided Members with an overview of the work schedule for upcoming meetings.

 

RESOLVED – That the report be received.

 

 ...  view the full minutes text for item 5.

6.

Magistrates Court - External Repair Works pdf icon PDF 154 KB

Report of the City Surveyor

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Sub-Committee considered a report of the City Surveyor that sought Members’ decision of an option to carry out external repair work to the City of London Magistrates’ Court.

 

The Chairman noted that the recommended option to carry out cyclical medium-term repairs appeared to be the most sensible and Members agreed.

 

Members agreed that draft reports and consultation approval forms need not be submitted as appendices and asked that the Town Clerk ensure that these are omitted from future agenda packs.

 

A Member asked for clarification over whether or not the cost of these repairs was deemed to be capital expenditure.  The City Surveyor confirmed that the proposed repair works would be an operational cost.

 

RESOLVED – That Members agree to:

 

  1. Approve option 2, to carry out essential works which will ensure the building is maintained to a good condition for the next 5 years, whilst substantial progress is made on the new judicial centre.

 

  1. Approve the recommendation to consolidate the work and deliver under one project.

 

  1. Approve a gateway 3 cost of £20,000, made up of the remaining £9,816 from the original £15,000 budget approved at gateway 1/ 2 and uplift of £10,184 from the the City’s Cash Annual Provision for New Schemes. This will be to develop a specific design and specification ready to tender the works.

 

  1. Note that the current total project estimated cost is £635,000. A funding strategy is to be agreed with HMCTS and submitted to Members within a gateway 4/ 5 report.

 

  1. Note that we will engage with City Procurement and present preferred procurement route also to be presented within the gateway 4/ 5 which will be submitted for Committee approval.
 ...  view the full minutes text for item 6.

7.

Questions on Matters Relating to the Work of the Sub-Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 7.

8.

Any Other Business that the Chairman considers Urgent

Minutes:

There was no urgent business.

 

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public

be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

Item No.                                  Paragraph(s) in Schedule 12A

10-20                                       3

 

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the last meeting, held on 19 February 2018

 ...  view the full agenda text for item 10.

Minutes:

The Sub-Committee considered the non-public minutes from the last meeting, held on 19 February 2018.

 

RESOLVED – That the non-public minutes be approved.

 

 ...  view the full minutes text for item 10.

11.

Non-Public Outstanding References

Report of the Town Clerk

 ...  view the full agenda text for item 11.

Minutes:

The Sub-committee received a report of the Town Clerk that provided Members with a summary of the outstanding actions from previous meetings.

 

RESOLVED – That the report be received.

 

 

 ...  view the full minutes text for item 11.

12.

Report of Action Taken

Report of the Town Clerk

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee received a report of the Town Clerk that updated Members on the urgent action taken since the last meeting of the Sub-Committee.

 

RESOLVED – That the report be received.

 

 ...  view the full minutes text for item 12.

13.

Mansion House and Central Criminal Court Departmental Business Plan

Report of the Executive Director, Mansion House and Central Criminal Court

 ...  view the full agenda text for item 13.

Minutes:

The Sub-Committee received a report of the Executive Director of Mansion House and the Central Criminal Court that sought Members’ approval of a 2018/19 Departmental Business Plan for Mansion House and the Central Criminal Court.

 

RESOLVED – That the report be approved.

 ...  view the full minutes text for item 13.

14.

Project Programme

Report of the City Surveyor

 ...  view the full agenda text for item 14.

Minutes:

The Sub-Committee received a report of the City Surveyor that provided Members with an overview of the programme of projects relating to the City of London Courts.

 

RESOLVED – That the report be received.

 

 ...  view the full minutes text for item 14.

15.

Central Criminal Court - Fire Safety Update

Report of the Executive Director, Mansion House & Central Criminal Court

 ...  view the full agenda text for item 15.

Minutes:

The Sub-committee received a report of the City Surveyor that provided Members with an update on the situation regarding fire safety at the Central Criminal Court.

 

RESOLVED – That the report be received.

 

 ...  view the full minutes text for item 15.

16.

Central Criminal Court - Jury Room Repairs

Report of the City Surveyor

 ...  view the full agenda text for item 16.

Minutes:

The Sub-Committee received a report of the City Surveyor that sought Members’ approval of Jury Room repair works at the Central Criminal Court.

 

RESOLVED – That the report be approved.

 

 ...  view the full minutes text for item 16.

17.

Central Criminal Court - Fire Alarm Replacement and associated public address system

Report of the City Surveyor

 ...  view the full agenda text for item 17.

Minutes:

The Sub-Committee received a report of the City Surveyor that sought Members approval of a fire alarm replacement and associated public address system at the Central Criminal Court.

 

RESOLVED – That the report be approved.

 

 ...  view the full minutes text for item 17.

18.

Central Criminal Court - Plant Replacement: Phase 3

Report of the City Surveyor

 ...  view the full agenda text for item 18.

Minutes:

The Sub-Committee received a report of the City Surveyor that sought Members’ approval to commence work on plant replacement works at the Central Criminal Court.

 

RESOLVED – That the report be approved.

 

 ...  view the full minutes text for item 18.

19.

Non-Public Questions on Matters Relating to the Work of the Sub-Committee

Minutes:

There was one question from a Member.

 

 ...  view the full minutes text for item 19.

20.

ANY OTHER NON-PUBLIC BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE SUB COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED

Minutes:

There was no urgent business.

 

 ...  view the full minutes text for item 20.

 


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