Agenda and minutes

Venue: Committee Rooms, 2nd Floor West Wing, Guildhall

Contact: Email: Kerry.Nicholls@cityoflondon.gov.uk 

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy Clare James.

 ...  view the full minutes text for item 1.

2.

Declarations

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 64 KB

To agree the public minutes of the meeting held on 4 October 2019.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that the minutes of the meeting held on 4 October 2019 be approved as a correct record.

 ...  view the full minutes text for item 3.

4.

Audit Strategy and Annual Internal Audit Plan

Report of the Chief Financial Officer.

 ...  view the full agenda text for item 4.

Minutes:

With the agreement of the Committee, Item 16: Audit Strategy and Annual Internal Audit Plan was considered within the Part 1 – Public Agenda.

 

Trustees considered a report of the Chief Financial Officer on the Trust’s Audit Strategy and Annual Internal Audit Plan.

 

The Chairman led the Committee in welcoming Thanzil Khan, Senior Audit Manager of TIAA, which had been appointed internal auditor to the Trust.  Mr Khan set out the reviews within the Audit Strategy and Annual Internal Audit Plan 2019-20 and would provide further updates to future meetings of the Finance, Audit and Risk Committee as the programme of reviews progressed.

 

The Chief Financial Officer drew Trustees’ attention to a planned review of asset management that would consider identification of assets that needed to be recorded in the asset register, the identification, locating and recording of assets, inventories and the disposal of assets, and would help ensure the Trust’s asset management processes were sufficiently robust.

 

RESOLVED – That the Annual Internal Audit Plan be approved.

 ...  view the full minutes text for item 4.

5.

Questions

Minutes:

There were no questions. 

 ...  view the full minutes text for item 5.

6.

Any Other Business that the Chairman considers Urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 6.

7.

Exclusion of the Public

MOTION – That the public be excluded for the remaining items of business as they are likely to involve discussion on matters deemed commercially sensitive to the City of London Academies Trust.

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED, that the public be excluded and that Trustees move into private session.

 ...  view the full minutes text for item 7.

8.

Non-Public Minutes

To consider the non-public minutes of the meeting held on 4 October 2019.

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 4 October 2019 be approved as a correct record.

 ...  view the full minutes text for item 8.

9.

Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

Minutes:

Trustees considered a report of the Clerk regarding outstanding actions arising from previous meetings.

 ...  view the full minutes text for item 9.

10.

Trustee Training Requirements

The Town Clerk to be heard.

 ...  view the full agenda text for item 10.

Minutes:

Trustee training requirements were considered.

 ...  view the full minutes text for item 10.

11.

Chief Financial Officer's Update

Report of the Chief Financial Officer.

 ...  view the full agenda text for item 11.

Minutes:

Trustees considered an update report of the Chief Financial Officer.

 ...  view the full minutes text for item 11.

12.

Year End Financial Statements and External Audit

Report of the Chief Financial Officer.

 ...  view the full agenda text for item 12.

Minutes:

Trustees considered a report of the Chief Financial Officer outlining the 2019 year-end financial statements and external audit.

 ...  view the full minutes text for item 12.

13.

Health and Safety Monitoring in Trust Schools

Report of the Director of Estates and Facilities Management.

 ...  view the full agenda text for item 13.

Minutes:

Trustees considered an update report of the Director of Estates and Facilities Management regarding health and safety monitoring in City of London Academies Trust schools.

 ...  view the full minutes text for item 13.

14.

Trust Strategic Risk Register

Report of the Chief Financial Officer.

 ...  view the full agenda text for item 14.

Minutes:

Trustees considered a report of the Chief Financial Officer regarding the Strategic Risk Register for the Trust. 

 ...  view the full minutes text for item 14.

15.

CoLAT Schools ICT Update

Report of the Director of ICT.

 ...  view the full agenda text for item 15.

Minutes:

Trustees considered a report of the Director of Information and Communications Technology providing an ICT update for City of London Academies Trust schools.

 ...  view the full minutes text for item 15.

16.

Estates and Facilities Update on Trust Schools

Report of the Director of Estates and Facilities Management.

 ...  view the full agenda text for item 16.

Minutes:

Trustees considered an update report of the Director of Estates and Facilities Management.

 ...  view the full minutes text for item 16.

17.

Non-Public Questions

Minutes:

There were no questions.

 ...  view the full minutes text for item 17.

18.

Any Other Business that the Chairman considers Urgent and the Committee Agrees can be considered whilst the Public are Excluded.

Minutes:

There was no other business.

 ...  view the full minutes text for item 18.

19.

Human Resources and Staffing Update

Report of the Human Resources Director.

 ...  view the full agenda text for item 19.

Minutes:

Trustees considered a confidential update report of the Human Resources Director regarding Human Resources and Staffing.

 ...  view the full minutes text for item 19.