Venue: Committee Rooms, 2nd Floor West Wing, Guildhall
Contact: Email: Kerry.Nicholls@cityoflondon.gov.uk
No. | Item |
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Apologies Minutes: Apologies for absence were received from Deputy Clare James. |
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Declarations Minutes: There were no declarations. |
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To agree the public minutes of the meeting held on 4 October 2019. Minutes: RESOLVED, that the minutes of the meeting held on 4 October 2019 be approved as a correct record. |
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Audit Strategy and Annual Internal Audit Plan Report of the Chief Financial Officer. Minutes: With the agreement of the Committee, Item 16: Audit Strategy and Annual Internal Audit Plan was considered within the Part 1 – Public Agenda.
Trustees considered a report of the Chief Financial Officer on the Trust’s Audit Strategy and Annual Internal Audit Plan.
The Chairman led the Committee in welcoming Thanzil Khan, Senior Audit Manager of TIAA, which had been appointed internal auditor to the Trust. Mr Khan set out the reviews within the Audit Strategy and Annual Internal Audit Plan 2019-20 and would provide further updates to future meetings of the Finance, Audit and Risk Committee as the programme of reviews progressed.
The Chief Financial Officer drew Trustees’ attention to a planned review of asset management that would consider identification of assets that needed to be recorded in the asset register, the identification, locating and recording of assets, inventories and the disposal of assets, and would help ensure the Trust’s asset management processes were sufficiently robust.
RESOLVED – That the Annual Internal Audit Plan be approved. |
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Questions Minutes: There were no questions. |
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Any Other Business that the Chairman considers Urgent Minutes: There was no other business. |
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Exclusion of the Public MOTION – That the public be excluded for the remaining items of business as they are likely to involve discussion on matters deemed commercially sensitive to the City of London Academies Trust. Minutes: RESOLVED, that the public be excluded and that Trustees move into private session. |
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Non-Public Minutes To consider the non-public minutes of the meeting held on 4 October 2019. Minutes: RESOLVED, that the non-public minutes of the meeting held on 4 October 2019 be approved as a correct record. |
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Outstanding Actions Report of the Town Clerk. Minutes: Trustees considered a report of the Clerk regarding outstanding actions arising from previous meetings. |
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Trustee Training Requirements The Town Clerk to be heard. Minutes: Trustee training requirements were considered. |
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Chief Financial Officer's Update Report of the Chief Financial Officer. Minutes: Trustees considered an update report of the Chief Financial Officer. |
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Year End Financial Statements and External Audit Report of the Chief Financial Officer. Minutes: Trustees considered a report of the Chief Financial Officer outlining the 2019 year-end financial statements and external audit. |
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Health and Safety Monitoring in Trust Schools Report of the Director of Estates and Facilities Management. Minutes: Trustees considered an update report of the Director of Estates and Facilities Management regarding health and safety monitoring in City of London Academies Trust schools. |
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Trust Strategic Risk Register Report of the Chief Financial Officer. Minutes: Trustees considered a report of the Chief Financial Officer regarding the Strategic Risk Register for the Trust. |
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CoLAT Schools ICT Update Report of the Director of ICT. Minutes: Trustees considered a report of the Director of Information and Communications Technology providing an ICT update for City of London Academies Trust schools. |
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Estates and Facilities Update on Trust Schools Report of the Director of Estates and Facilities Management. Minutes: Trustees considered an update report of the Director of Estates and Facilities Management. |
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Non-Public Questions Minutes: There were no questions. |
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Any Other Business that the Chairman considers Urgent and the Committee Agrees can be considered whilst the Public are Excluded. Minutes: There was no other business. |
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Human Resources and Staffing Update Report of the Human Resources Director. Minutes: Trustees considered a confidential update report of the Human Resources Director regarding Human Resources and Staffing. |