Agenda and draft minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Alistair MacLellan  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Mark Boleat, Dhruv Patel, Philip Woodhouse and Tom Sleigh.  

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Resolution of the Investment Committee

To consider a resolution of the Investment Committee dated 17 May 2017.

 ...  view the full agenda text for item 3.

Minutes:

A resolution of the Investment Committee appointing the Board and its terms of reference was received.

 

RECEIVED

 ...  view the full minutes text for item 3.

4.

Terms of Reference, Frequency of meetings, 2017/18 Work Programme, and Appointments to other Committees pdf icon PDF 179 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

Members considered a report of the Town Clerk regarding the Board’s terms of reference, frequency of meetings, work programme and appointments to other committees. The Town Clerk noted that Liz Peace, co-opted Member during 2016/17, had resigned from the Board and that the Performance Metrics Annual Review report scheduled for February 2018 would not be submitted to the Board on that date, as it had been approved for a period of three years in 2016.

 

RESOLVED, that Members

 

·         Note the Board’s terms of reference;

 

·         Agree the Board’s frequency of meetings;

 

·         Approve the Board work programme for 2017/18;

 

·         Appoint Alastair Moss, Alderman Alison Gowman and John Chapman to the Corporate Asset Sub (Finance) Committee;

 

·         Appoint Chris Boden to the Social Investment Board;

 

·         Reappoint David Brooks Wilson and Anthony Joyce as co-opted Members of the Board;

 

·         Appoint Alderman Peter Hewitt as a co-opted Member of the Board.

 

 

 

 

 ...  view the full minutes text for item 4.

5.

Minutes pdf icon PDF 186 KB

To approve the minutes of the meeting held on 15 February 2017.

 ...  view the full agenda text for item 5.

Minutes:

The minutes of the meeting held on 15 February 2017 were approved as a correct record.

 ...  view the full minutes text for item 5.

6.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 6.

7.

Any other business that the Chairman considers urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 7.

8.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 

 

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 

 ...  view the full minutes text for item 8.

9.

Non Public Minutes

To approve the non-public minutes of the meeting held on 15 February 2017.

 ...  view the full agenda text for item 9.

Minutes:

The non-public minutes of the meeting held on 15 February 2017 were approved as a correct record.

 ...  view the full minutes text for item 9.

10.

City Surveyor's Department Business Plan 2017-2020

Report of the City Surveyor.

 ...  view the full agenda text for item 10.

Minutes:

Members considered a report of the City Surveyor regarding the City Surveyor’s Business Plan 2017-2020.

 ...  view the full minutes text for item 10.

11.

Report on Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 11.

Minutes:

Members received a report of the Town Clerk on action taken since the last meeting.

 

RECEIVED 

 ...  view the full minutes text for item 11.

12.

Quarterly Delegated Authorities Update - 31 December 2016 to 31 March 2017

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

Members received a quarterly update report of the City Surveyor regarding actions taken since the last meeting.

 

RECEIVED

 ...  view the full minutes text for item 12.

13.

City's Rental Forecasts Monitoring Report

Report of the City Surveyor

 ...  view the full agenda text for item 13.

Minutes:

Members received a monitoring report of the City Surveyor regarding City Rental Forecasts.

 

RECEIVED

 ...  view the full minutes text for item 13.

14.

Former Tenant Rent etc Arrears Write Offs

Joint Report of the City Surveyor and the Comptroller & City Solicitor.

 ...  view the full agenda text for item 14.

Minutes:

Members received a joint report of the City Surveyor and Comptroller and City Solicitor regarding former tenant rent etc arrears write-offs.

 

RECEIVED

 ...  view the full minutes text for item 14.

15.

City Fund, City's Estate, Bridge House Estates and Strategic Property Estate - Annual Valuation

Report of the City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

Members received an annual evaluation report of the City Surveyor regarding City Fund, City’s Estate, Bridge House Estates and the Strategic Property Estate.

 

RECEIVED

 ...  view the full minutes text for item 15.

16.

Issues Report - Tabernacle House

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

Members considered an issues report of the City Surveyor regarding Tabernacle House.

 ...  view the full minutes text for item 16.

17.

63 - 64 New Broad Street, Boston House, Gateway 7 Outcome Report

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

Members considered a Gateway 7 Outcome report of the City Surveyor regarding 63-64 New Broad Street, Boston House.

 ...  view the full minutes text for item 17.

18.

Bridge Master's House Phase II - Post Completion Works - Landscaping - Waiver Report

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

Members considered a waiver report of the City Surveyor regarding Bridge Master’s House Phase II – Post Completion Works Landscaping.

 ...  view the full minutes text for item 18.

19.

Bridge Master's House Phase II - Post Completion Works - Landscaping

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

Members considered a report of the City Surveyor regarding Bridge Masters’ House Phase II – Post Completion Works Landscaping.

 ...  view the full minutes text for item 19.

20.

BHE Letting Report - Lease Renewal - Part 4th Floor, Building 3, 1-5 London Wall Buildings

Report of the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

Members considered a BHE letting report of the City Surveyor regarding a lease renewal at Part 4th Floor, Building 3, 1-5 London Wall Buildings.

 ...  view the full minutes text for item 20.

21.

Beech Street - Property Usage

Joint report of the Town Clerk, City Surveyor and Managing Director, Barbican Centre.

 ...  view the full agenda text for item 21.

Minutes:

Members received a joint report of the Town Clerk, City Surveyor and Managing Director, Barbican Centre regarding Beech Street – Property Usage.

 

RECEIVED

 ...  view the full minutes text for item 21.

21a

Resolution of the Policy and Resources Committee dated 16 March 2017

Minutes:

Members received a resolution of the Policy and Resources Committee dated 16 March 2017.

 

RECEIVED

 ...  view the full minutes text for item 21a

22.

Centre for Music - Progress Report

Joint Report of the Managing Director, Barbican and the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

Members received a joint progress report of the Managing Director, Barbican and the City Surveyor regarding the Centre for Music.

 

RECEIVED

 ...  view the full minutes text for item 22.

23.

Non-Public questions on matters relating to the work of the Board

Minutes:

There were no questions.  

 ...  view the full minutes text for item 23.

24.

Any other business that the Chairman considers urgent and which the Board agrees should be considered whilst the public are excluded

Minutes:

The Chairman was heard regarding two items of urgent business.

 ...  view the full minutes text for item 24.