Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Richard Holt  Email: richard.holt@cityoflondon.gov.uk

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from the Deputy Chairman Andrien Meyers, John Chapman, Alderman Alison Gowman, Sheriff Christopher Hayward, Shravan Joshi, Stuart Corbyn, Tony Joyce and Deputy Alastair Moss.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 112 KB

To approve the public minutes and non-public summary of the Property Investment Board meeting held on 11th of December 2019.

 

 ...  view the full agenda text for item 3.

Minutes:

The Board considered the public minutes and non-public summary of Property Investment Board held on the 11th of December 2019.

 

Matters Arising

Sustainability Strategy

The City Surveyor confirmed that analysis had been completed regarding best practice and the actions made by peer organisations regarding sustainability. In addition, it was explained that a draft of the Sustainability Strategy would be produced for the Board to review in the proceeding couple of months.  

 

Wood Street and Snow Hill Police Stations

The City Surveyor confirmed that the disposal of Snow Hill Police Station was imminent and that Wood Street is due to be completed shortly.

 

RESOLVED – That the public minutes and non-public summary of the Property Investment Board meeting 11 December 2019 be approved as an accurate record.

 

 ...  view the full minutes text for item 3.

4.

ACTIONS pdf icon PDF 63 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The Board received a report of the Town Clerk on the public actions of the previous meeting.

 

RESOLVED- That the actions be noted.

 

 ...  view the full minutes text for item 4.

5.

Eastern Cluster Business Partnership (City Fund) pdf icon PDF 78 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 5.

Minutes:

The Board considered a report of the City Surveyor on the Eastern Cluster Business Partnership. The Chair highlighted the third recommendation of the report which detailed the requirement of the Board to nominate a Member to serve on the Eastern Cluster Business Partnership and noted the advice from Officers was that the nominated Member be from a Ward included in the Business Improvement District (BID) area. The Board discussed the nomination and noted that it would be important that the Member appointed have the availability to attend BID Board meetings. The Board agreed to nominate the Deputy Chairman Adrien Meyers with the provision for approved alternate Members to attend in instances when the Deputy Chairman cannot attend BID meetings.

 

RESOLVED- That-:

  1. The Board agreed to the participation of the City Corporation in the Eastern Cluster Business Partnership; and
  2. That the funding of a contribution of £40k, over the next two financial years, (£20kin 2020/21 and £20k for 2021/22) from the City Surveyor’s local risk budget for professional fees for City Fund Estate be agreed; and
  3. That Deputy Chairman Andrien Meyers be nominated a Member of the Property Investment Board to sit on the Eastern Cluster Business Partnership Board.

 

 

 ...  view the full minutes text for item 5.

6.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 6.

7.

Any other business that the Chair considers urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 7.

8.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 

 

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

 

 

9-23, Excluding 22

3

 

 

 

 ...  view the full minutes text for item 8.

9.

Non Public Minutes

To approve the non-public minutes of the Property Investment Board meeting held on 11th of December 2019.

 ...  view the full agenda text for item 9.

Minutes:

The Board considered the non-public minutes of the meeting of the Board held on the 11th of December 2019.

 

RESOLVED – That the non-public minutes of the meeting of the Property Investment Board 11 December 2019 be approved as an accurate record.

 

 ...  view the full minutes text for item 9.

10.

NON-PUBLIC ACTIONS

Report of the Town Clerk.

 ...  view the full agenda text for item 10.

Minutes:

The Board received a report of the Town Clerk on the non-public actions from the previous meeting of the Board.

 

RESOLVED- That the non-public actions be noted.

 ...  view the full minutes text for item 10.

11.

All Funds - Use of Development Managers and Joint Ventures

Report of the City Surveyor.

 ...  view the full agenda text for item 11.

Minutes:

The Board considered a report of the City Surveyor on the use of Development Managers and Joint Ventures.

 

RESOLVED- That the report be agreed.

 ...  view the full minutes text for item 11.

12.

City's Estate, City Fund & Bridge House Estates Outstanding Lease Renewals & Rent Reviews - 1st July 2019 to 31st December 2019

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

The Board received a report of the City Surveyor on the Outstanding Lease Renewals & Rent Reviews for all funds.

 

RESOLVED- That the reports be noted.

 ...  view the full minutes text for item 12.

13.

City's Estate, Bridge House Estates and City Fund: Vacant Accommodation Update as at 1st December 2019

Report of the City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

The Board received a report of the City Surveyor all funds Vacant Accommodation Update as at 1st December 2019.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 13.

14.

City Fund, City's Estate & Bridge House Estates - Quarterly Delegated Authorities Update - 1st October to 31st December 2019

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

The Board received a report of the City Surveyor on all funds Quarterly Delegated Authorities Update1st October to 31st December 2019.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 14.

15.

First Registration of the City’s Freehold Titles – Progress since January 2019

Report of the Comptroller and City Solicitor.

 ...  view the full agenda text for item 15.

Minutes:

The Board received a report of the City Surveyor on the First Registration of the City’s Freehold Titles Progress since January 2019.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 15.

16.

20/21 Aldermanbury - future use and building opportunities Gateway 4 Issue report- Request for Delegated Authority

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

The Board considered a report of the City Surveyor requesting delegated authority to consider Gateway 4 Issue report on 20/21 Aldermanbury future use and building opportunities.

 

RESOLVED- That authority be delegated to the Town Clerk, in consultation with the chair and Deputy Chairman of the Property Investment Board.

 ...  view the full minutes text for item 16.

17.

City's Estate : Rent Review : 25 Store Street

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

The Board considered a report of the City Surveyor on the Rent Review at 25 Store Street.

 

RESOLVED- That the report be agreed.

 ...  view the full minutes text for item 17.

18.

City's Estate : Rent Review : 147 New Bond Street

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

The Board considered a letting report of the City Surveyor regarding a Rent Review for 147 New Bond Street.

 

RESOLVED- That the report be agreed.

 ...  view the full minutes text for item 18.

19.

City Fund Strategy Report

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

The considered a report of the City Surveyor on the Strategy Report for the City Fund.

 

RESOLVED- That the report be agreed.

 

 

 ...  view the full minutes text for item 19.

20.

SUMMARY OF A CHARITY TRUSTEE'S ROLE - BRIDGE HOUSE ESTATES

Minutes:

The Board received the standing item.

 ...  view the full minutes text for item 20.

21.

Bridge House Estates, Southwark Bridge Road/Newington Causeway (Ministry of Sound Site) - Memorandum of Understanding: Joint appointment of Development Manager to prepare scheme for pre-application with London Borough of Southwark

Report of the City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

The Board received a report of the City Surveyor on the Southwark Bridge Road/Newington Causeway (Ministry of Sound Site) Memorandum of Understanding with the Bridge House Estates portfolio.

 

RESOLVED- That the report be agreed.

 

 ...  view the full minutes text for item 21.

22.

Bridge House Estates Cyclical Works 2020-21

Report of the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

The Board received a report of the City Surveyor on the Bridge House Estates Cyclical Works for 2020-2. The Chair informed the Board that the report was public and therefore needed to be brought forward on the agenda to before the exclusion of the public. The report outlined the cyclical programme of work for 2020/21 for properties that the Board were responsible for and form part of the Bridge House Estate portfolio namely Blackfriars, Southwark and London Bridges.

 

RESOLVED- That the report be noted.

 

 ...  view the full minutes text for item 22.

23.

Strategic Property Estate (City Fund & City’s Estate) -Annual Update & Strategy for 2020

Report of the City Surveyor.

 ...  view the full agenda text for item 23.

Minutes:

The Board considered a report of the City Surveyor on the Strategic Property Estate’s Annual Update & Strategy for 2020.

 

RESOLVED- That the report be agreed.

 ...  view the full minutes text for item 23.

24.

Non-Public questions on matters relating to the work of the Board

Minutes:

The Board received one question in the non-public session.

 

 ...  view the full minutes text for item 24.

25.

Any other business that the Chairman considers urgent and which the Board agrees should be considered whilst the public are excluded

Minutes:

There were two items of business considered in the non-public session.

 

 ...  view the full minutes text for item 25.