Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Richard Holt  Email: Richard.Holt@cityoflondon.gov.uk

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from Claudine Blamey.

 

The Board agreed to adjourn the meeting at 08:35am.

 

The Board meeting was reconvened at 09:50am.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 74 KB

To approve the public minutes and non-public summary of the Property Investment Board meeting held on 21 January 2020.

 

 ...  view the full agenda text for item 3.

Minutes:

The Board considered the public minutes of the Property Investment Board of the meeting held on the 21st of January 2020.

 

RESOLVED – That the public minutes and non-public summary of the Property Investment Board meeting held on 21st of January 2020 be approved.

 ...  view the full minutes text for item 3.

4.

Public Actions pdf icon PDF 63 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The Board received a report of the Town Clerk on the public actions of the previous meeting.

 

RESOLVED- That the actions be noted.

 ...  view the full minutes text for item 4.

5.

CSD Departmental Risk Register - 3rd Quarter Progress pdf icon PDF 67 KB

Report of the City Surveyor.

 

To be considered in conjunction with a non-public appendix at Item 15.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Board received a report of the City Surveyor on the City Surveyor’s Departments Risk Register- 3rd Quarter Progress.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 5.

6.

City Surveyor's Business Plan 2019-24 Quarter 3 2019/20 pdf icon PDF 71 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Board received a report of the City Surveyor on the City Surveyor’s Department Business plan 2019-24 Quarter 3 2019-20.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other business that the Chair considers urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 

 

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

10-28

3

 

 

 

 ...  view the full minutes text for item 9.

10.

Non Public Minutes

To approve the non-public minutes of the Property Investment Board meeting held on 21 January 2020.

 ...  view the full agenda text for item 10.

Minutes:

The Board considered the non-public minutes of the meeting of the Board held on the 21stof January 2020.

 

RESOLVED – That the non-public minutes of the meeting of the Property Investment Board 21st January 2020 be approved as an accurate record.

 ...  view the full minutes text for item 10.

11.

Non-Public actions

Report of the Town Clerk.

 ...  view the full agenda text for item 11.

Minutes:

The Board received a report of the Town Clerk on the non-public actions from the previous meeting of the Board.

 

RESOLVED- That the non-public actions be noted.

 ...  view the full minutes text for item 11.

12.

Presentation : Culture Mile Property Strategy Update

The Town Clerk to be heard.

 ...  view the full agenda text for item 12.

Minutes:

The Culture Mile Property Strategy Presentation was deferred. 

 ...  view the full minutes text for item 12.

13.

OPN Replacement - Gateway 2

Report of the City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

The Board considered a report of the City Surveyor on the Oracle Property Manager (OPN) Replacement.

 

RESOLVED- That the report be agreed.

 ...  view the full minutes text for item 13.

14.

All Estates - Review of Metrics Used in Making Major Property Decisions - 1st Triennial Review

Report of the Chamberlain.

 ...  view the full agenda text for item 14.

Minutes:

The Board considered a report of the City Surveyor on the 1st Triennial Review of the Review of Metrics Used in Making Major Property Decisions.

 

RESOLVED- That the report be agreed.

 ...  view the full minutes text for item 14.

15.

Non-public appendix to Item 5

To be considered in conjunction with Item 5.

 ...  view the full agenda text for item 15.

Minutes:

The Board received a non-public appendix to be noted in conjunction with Item 5.

 

RESOLVED- That the appendix be noted.

 ...  view the full minutes text for item 15.

16.

Rental Estimates Quarterly report

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

The Board received a report of the City Surveyor on All Funds – Rental Estimates Monitoring Report.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 16.

17.

Report of Action taken

Report of the Town Clerk.

 ...  view the full agenda text for item 17.

Minutes:

The Board received a report of the Town Clerk on the action taken in accordance with Standing Order 41 (b).

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 17.

18.

Power Purchase Agreement (PPA) for Offsite Renewable Electricity - Procurement Stage 1

Report of the Chamberlain.

 ...  view the full agenda text for item 18.

Minutes:

The Board received a report of the Chamberlain on the Power Purchase Agreement (PPA) for Offsite Renewable Electricity – Procurement Stage 1.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 18.

19.

City's Estate : Rent Review - 10 South Crescent

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

The Board received a report of the City Surveyor on a Rent Review Report on the 10 South Crescent, London City’s Estate.

 

RESOLVED- That the report be agreed.

 

 ...  view the full minutes text for item 19.

20.

City’s Cash Highway Land Transfer to City Fund and Oversail - Independent Valuation – 1 Leadenhall EC3

Report of the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

The Board considered a report of the City Surveyor on the City’s Cash and City Fund – appropriation of highway land, BMU (Building Maintenance Unit) oversailing leases and airspace lease at 1 Leadenhall EC3V 1PP.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 20.

21.

City Fund : New Letting - Lower Ground and first to fifth floors of 1-7 Whittington Avenue EC3

Report of the City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

The Board considered a report of the City Surveyor on a City Fund Letting Report New Letting for Basement, lower ground, part ground and first to fifth floors at 1-7 Whittington Avenue.

 

RESOLVED- That the report be agreed.

 ...  view the full minutes text for item 21.

22.

City Fund - Letting Report New Letting - Basement, ground and mezzanine at 8-9 Leadenhall Market

Report of the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

The Board considered a report of the City Surveyor on the Letting Report New Letting for the Basement, ground and mezzanine at 8-9 Leadenhall Market in City Fund.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 22.

23.

Centre for Music and London Wall site masterplanning: next phase funding proposal

Joint report of the Director of Major Projects, City Surveyor and the Managing Director of the Barbican Centre.

 ...  view the full agenda text for item 23.

Minutes:

The Board received a report of the on the next phase funding proposal for the Centre for Music and London Wall site master planning.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 23.

24.

City Fund- Fleet Street Estate - Vacant Possession

Report of the City Surveyor.

 ...  view the full agenda text for item 24.

Minutes:

The Board received a report of the City Surveyor on the Fleet Street Estate Vacant Possession in City Fund.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 24.

25.

SUMMARY OF A CHARITY TRUSTEE'S ROLE - BRIDGE HOUSE ESTATES

Minutes:

The Board received the standing item.

 ...  view the full minutes text for item 25.

26.

Bridge House Estates : 30/34 New Bridge Street : Issues Report

Report of the City Surveyor.

 ...  view the full agenda text for item 26.

Minutes:

The Board considered a report of the City Surveyor Bridge House Estates 30-34 New Bridge Street Refurbishment.

 

RESOLVED- That the report be agreed.

 ...  view the full minutes text for item 26.

27.

Non-Public questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 27.

28.

Any other business that the Chair considers urgent and which the Board agrees should be considered whilst the public are excluded

Minutes:

The Board considered two items of urgent business in the non-public session.

 ...  view the full minutes text for item 28.