Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Richard Holt  Email: richard.holt@cityoflondon.gov.uk

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from Tony Joyce.

 

The Town Clerk read the resolution of the Investment Committee regarding the appointment of the Property Investment Board confirming the membership as follows: Deputy Tom Sleigh (Chair), Andrien Meyers (Deputy Chairman), Tijs Broeke, Alderman Alison Gowman, Sheriff Christopher Hayward, Michael Hudson, Deputy Jamie Ingham Clark, Shravan Joshi, Dhruv Patel and Deputy Philip Woodhouse.

 

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations received.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 137 KB

To approve the public minutes and non-public summary of the Property Investment Board meeting held on 26th of May 2020.

 

 ...  view the full agenda text for item 3.

Minutes:

The Board considered the draft public minutes and non-public summary of the Property Investment Board meeting held on the 26th of May 2020. The Town Clerk noted that Alderman Alison Gowman had been present at the previous meeting and that the record would be amended accordingly.

 

RESOLVED – That the public minutes and non-public summary of the Property Investment Board meeting held on the 26th of May, subject to the correction specified, be approved as an accurate record.

 

 

 ...  view the full minutes text for item 3.

4.

City Surveyor's Departmental Risk Register - June Update pdf icon PDF 102 KB

Report of the City Surveyor.

 

To be received in conjunction with a non-public appendix at Item 21.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Board received a report of the City Surveyor which provided a quarterly update on the management of risks within the City Surveyor’s Department.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 4.

5.

BUSINESS PLAN PROGRESS 2019-24 QUARTER 4 2019/20 pdf icon PDF 119 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Board considered a report of the City Surveyor which provided details of progress in quarter 4 2019/20 against the 2019 – 24 Business Plan, an update on the commercial property market, and a financial statement.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 5.

6.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 6.

7.

Any other business that the Chairman considers urgent

Minutes:

The Chair and Deputy Chairman moved that the Board consider the co-option of Deputy Edward Lord and Karina Dostalova. Further to this the Board agreed to co-opt Deputy Edward Lord and Karina Dostalova.

 

The Town Clerk informed that the Board were due to appoint three of its Members to the Corporate Asset Sub-Committee and noted that, as four Members had indicated their willingness serve, a vote on these appointments would be required. The Board proceeded to vote on the appointments. Following this, as they had received the highest number of votes, Alderman Alison Gowman, Sheriff Christopher Hayward and Shravan Joshi were appointed to the Corporate Asset Sub-Committee

 

RESOLVED- That: -

  1. Deputy Edward Lord and Karina Dostalova be co-opted to the Property Investment Board for a term of twelve months; and
  2. That Alderman Alison Gowman, Sheriff Christopher Hayward and Shravan Joshi be appointed to the Corporate Asset Sub-Committee.

 

 ...  view the full minutes text for item 7.

8.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 

 

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

9-29

3

 

 

 

 ...  view the full minutes text for item 8.

9.

Non Public Minutes

To approve the non-public minutes of the Property Investment Board meeting held on 26th of May 2020.

 ...  view the full agenda text for item 9.

Minutes:

The Board considered the draft non-public minutes of the Property Investment Board meeting held on the 26th of May 2020.

 

RESOLVED – That the non-public minutes of the Property Investment Board meeting held on the 26th of May be approved as an accurate record.

 

 ...  view the full minutes text for item 9.

10.

Non-public actions

Report of the Town Clerk.

 ...  view the full agenda text for item 10.

Minutes:

The Board received a report of the Town Clerk on the non-public actions from the previous meeting.

 

RESOLVED-That the report be noted.

 ...  view the full minutes text for item 10.

11.

COVID-19 Capital Projects Contingency Fund

Report of the City Surveyor.

 ...  view the full agenda text for item 11.

Minutes:

The Board received a report of the City Surveyor on the COVID-19 Capital Projects Contingency Fund.

 

RESOLVED- That the report be agreed.

 ...  view the full minutes text for item 11.

12.

Arrears Write Off - City Fund and City's Estate

Joint report of the Comptroller and City Solicitor and the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

The Board considered joint report of the Comptroller and City Solicitor and the City Surveyor on the Arrears Write Off for City Fund and City’s Estate.

 

RESOLVED- That the report be agreed.

 ...  view the full minutes text for item 12.

13.

City Fund, City's Estate and Bridge House Estates: Arrears of Rent as at March 2020 Quarter Day Minus 1

Report of the City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

The Board received a report of the City Surveyor on the City Fund, City’s Estate and Bridge House Estates: Arrears of Rent as at March 2020 Quarter Day Minus 1.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 13.

14.

City Fund, City's Estate, Bridge House Estates and Strategic Property Estate - Annual Valuation

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

The Board considered a report of the City Surveyor on the City Fund, City's Estate, Bridge House Estates and Strategic Property Estate Annual Valuation.

 

RESOLVED- That the report be agreed.

 ...  view the full minutes text for item 14.

15.

City's Estate, Bridge House Estates and City Fund: Vacant Accommodation Update as at 1st June 2020

Report of the City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

The Board received a report of the City Surveyor on the City’s Estate, Bridge House Estates and City Fund Vacant Accommodation Update as at 1st June 2020.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 15.

16.

City Surveyor Revenue Outturn Report 2019-20

Joint report of the Chamberlain and City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

The Board received a report of the City Surveyor on the City Surveyor Revenue Outturn Report 2019-20.

 

RESOLVED- That the report be noted.

 

 ...  view the full minutes text for item 16.

17.

City Fund, City's Estate & Bridge House Estates - Revenue Works Programme - 19/20 Progress/ Outturn

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

The Board received a report of the City Surveyor which provided the City Fund, City’s Estate & Bridge House Estates Revenue Works Programme19/20 Progress/ Outturn Report.

 

RESOLVED-That the report be noted.

 ...  view the full minutes text for item 17.

18.

City Fund, City's Estate & Bridge House Estates - Quarterly Delegated Authorities Update - 1st January to 31st March 2020

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

The Board received a report of the City Surveyor on the City Fund, City’s Estate & Bridge House Estates Quarterly Delegated Authorities Update - 1st January to

31st March 2020.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 18.

19.

City Fund, City's Estate & Bridge House Estates - Quarterly Delegated Authorities Update - 1st April to 30th June 2020

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered a report of the City Surveyor on the City Fund, City’s Estate & Bridge House Estates Quarterly Delegated Authorities Update 1st April to 30th June 2020.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 19.

20.

Power Purchase Agreement (PPA) for Offsite Renewable Electricity - Procurement Stage 1A Mid Tender progress report

Joint report of the Chamberlain and the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

The Board received a joint report of the Chamberlain and City Surveyor on the Power Purchase Agreement (PPA) for Offsite Renewable Electricity Procurement Stage 1A Mid Tender progress report.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 20.

21.

Non-Public Appendix

Non-public appendix to be considered in conjunction with Item 4.

 ...  view the full agenda text for item 21.

Minutes:

The Board received a non-public appendix to Item 4.

 

RESOLVED- That the appendix be noted.

 ...  view the full minutes text for item 21.

22.

All Funds - Rental Estimates Monitoring Report

Report of the City Surveyor.

 

 ...  view the full agenda text for item 22.

Minutes:

The Board considered a report of the City Surveyor on the Rental Estimates Monitoring Report for All Funds.

 

RESOLVED- That the report be noted.

 

 ...  view the full minutes text for item 22.

23.

Sustainable Buildings Review

Report of the City Surveyor.

 

To follow.

 ...  view the full agenda text for item 23.

Minutes:

The Board received a late report of the City Surveyor on the Sustainable Buildings Review.

 

RESOLVED- That the report be agreed.

 ...  view the full minutes text for item 23.

24.

20 / 21 Aldermanbury - Meanwhile operators' final submissions

Report of the City Surveyor.

 ...  view the full agenda text for item 24.

Minutes:

The Board received a report of the City Surveyor on Meanwhile operators’ final Submissions for 20 / 21 Aldermanbury.

 

RESOLVED- That the report be noted.

 

 ...  view the full minutes text for item 24.

25.

City's Estate : New Letting : 2nd floor 4/10 North Road

Report of the City Suveyor.

 

To follow.

 ...  view the full agenda text for item 25.

Minutes:

The Board noted that the report had been withdrawn.

 ...  view the full minutes text for item 25.

26.

City Fund- Fleet Street Estate - RIBA Stage 3 Progress Report

Report of the City Surveyor.

 ...  view the full agenda text for item 26.

Minutes:

The Board received a report of the City Surveyor on the Fleet Street Estate RIBA Stage 3 Progress Report.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 26.

27.

Report of Action Taken Between Meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 27.

Minutes:

The Board received a report of the Town Clerk on the action taken between meetings.

 

RESOLVED-That the report be noted.

 ...  view the full minutes text for item 27.

28.

Bridge House Estates- Refurbishment of Electra House, 84 Moorgate, EC2

Report of the City Surveyor.

 ...  view the full agenda text for item 28.

Minutes:

The Board considered a report of the City Surveyor on the refurbishment of Electra House, 84 Moorgate in the Bridge House Estates.

 

RESOLVED- That the report be approved.

 ...  view the full minutes text for item 28.

29.

Purchase of Leasehold of 207/209 Southwark Bridge Road, London SE1 (Bridge House Estates)

Report of the City Surveyor.

 ...  view the full agenda text for item 29.

Minutes:

The Board considered a report of City Surveyor on the Purchase of Leasehold of 207/209 Southwark Bridge Road Bridge House Estates.

 

RESOLVED- That the report be approved.

 ...  view the full minutes text for item 29.

30.

Non-Public questions on matters relating to the work of the Board

Minutes:

There were no questions considered in the non-public session.

 ...  view the full minutes text for item 30.

31.

Any other business that the Chairman considers urgent and which the Board agrees should be considered whilst the public are excluded

Minutes:

There were seven items of urgent business considered in the non-public session.

 

 ...  view the full minutes text for item 31.