Agenda and minutes

Apologies for absence were received from Michael Hudson and William Pimlott.

There were no declarations of interest.

To agree the public minutes of the meeting held on 30.05.19

RESOLVED – That the public minutes of the previous meeting held on 30^th May 2019 be approved as a correct record.

Report of the Chamberlain

The Sub-Committee considered a report of the Chamberlain providing an overview of the management of the departmental and service-level risks faced by City Procurement and the action taken to mitigate these risks.

During the course of debate, Members

• Questioned the rationale for CP002 (10 day payment target) being retained as a risk.  It was felt that going forward, this should be a Key Performance Indicator (KPI) rather than a risk. 
• Raised concerns that there was a lack of ambition in respect of certain areas.  
• Requested clarification on CP001 (Brexit risk) and the impact on procurement and supply chains with particular regard to construction.

In response to questions and comments from Members, Officers advised that Service Performance was reviewed monthly against KPIs and progress in some areas had been hampered in part by staffing challenges which were being addressed. Discussions were ongoing regarding the impact of a “Brexit No deal” and officers were keen to have a more robust planning process and a response from the City of London Police in respect of CP003 (VAT loss through purchase card spending) was still outstanding.

RESOLVED - That the report and the actions taken in the City Procurement team to monitor and manage risks arising be noted.

In response to a question from a Member on how Social Value was driven by the City of London Corporation, Officers advised that a report on the Responsible Procurement Strategy would be presented to the Sub-Committee’s next meeting.  The report would include proposals to establish a Social Value Panel with input from key stakeholders.  

RESOLVED - The question and response be noted.

There was no urgent business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the items below on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 30.05.19

RESOLVED – That the non-public minutes of the previous meeting held on 30^th May 2019 be approved as a correct record.

Report of the Chamberlain

The Sub-Committee considered a report of the Chamberlain regarding a recommended procurment strategy and evaluation criteria for a Barristers Framework Agreement.

Report of the Chamberlain

The Sub-Committee considered a report of the Chamberlain recommending the award of the Business Travel Services Contract.

Report of the Chamberlain

The Sub-Committee considered a report of the Chamberlain reviewing the work of the Commercial Contract Management Team.

There were no non-public questions.

The Sub-Committee considered one item of urgent business.

To agree the confidential minutes of the meeting held on 30.05.19

RESOLVED – That the confidential minutes of the previous meeting held on 30^th May 2019 be approved as a correct record.