Agenda and draft minutes

Venue: Virtual meeting. The meeting can be viewed at: https://youtu.be/IPDEuYh321s

Contact: Kerry Nicholls  Email: kerry.nicholls@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

2.

Members' Declarations under the Code of Conduct in Respect of Items on the Agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Terms of Reference pdf icon PDF 63 KB

To receive the Sub-Committee’s terms of reference, as agreed at the Board of Governors meeting held on 5 October 2020.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that the terms of reference for the Finance and Estates Sub-Committee be received.

 ...  view the full minutes text for item 3.

4.

Minutes pdf icon PDF 130 KB

To consider the public minutes and non-public summary of the meeting held on 16 September 2020.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED,that the minutes of the meeting held on 16 September 2020, be approved as an accurate record.

 ...  view the full minutes text for item 4.

5.

Public Outstanding Actions pdf icon PDF 98 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

Governors considered a report of the Town Clerk outlining Outstanding Actions and the following point was made:

 

·         A Committee Member requested that target completion dates be included for all public and non-public Outstanding Actions in future and this was agreed by the Sub-Committee.

 

RESOLVED, that the Outstanding Actions report be noted.

 ...  view the full minutes text for item 5.

6.

Schedule of Standing Items pdf icon PDF 98 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Minutes:

Governors considered a report of the Town Clerk outlining the Schedule of Standing Items.

 

RESOLVED, that the Schedule of Standing Items be noted.

 ...  view the full minutes text for item 6.

7.

CLSG Compliance Update pdf icon PDF 118 KB

Report of the Headmistress of the City of London School for Girls.

 ...  view the full agenda text for item 7.

Minutes:

Governors considered a report of the Headmistress providing an update on compliance matters at the City of London School for Girls and the following points were made:

 

  • Accessing up-to-date building statutory compliance documentation held on the Micad Property Management System remained a challenge.  The School continued to liaise with the City Surveyor’s Department which had provided verbal assurance that all centrally managed records required for an ISI inspection could be made available on request.  The Micad Property Management System would be updated shortly which would enable documentation to be uploaded faster.

 

  • Good progress had been made in completing the Fire Risk and Health and Safety Audits and it was anticipated that all remaining outstanding actions would be completed by February 2021.  An action plan was being developed to introduce further health and safety improvements in key areas, including science laboratories.  In response to a question from the Chairman, the Compliance Manager confirmed that staff training would be delivered by both the City of London Corporation and the Compliance Manager.  The School was working with the City of London School to develop a business case to establish a shared Health and Safety Apprentice position.

 

RESOLVED, that the current position be noted.

 ...  view the full minutes text for item 7.

8.

Questions on Matters Relating to the Work of the Sub Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 8.

9.

Any Other Business that the Chairman considers Urgent

Minutes:

There was no other urgent business.

 ...  view the full minutes text for item 9.

10.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED, that under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

 ...  view the full minutes text for item 10.

11.

Non-Public Minutes

To consider the non-public minutes of the meeting held on 16 September 2020.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 16 September 2020 be approved as an accurate record.

 ...  view the full minutes text for item 11.

12.

Non-Public Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 12.

Minutes:

Governors considered a report of the Town Clerk outlining non-public Outstanding Actions.

 ...  view the full minutes text for item 12.

13.

Proposed Revenue Budget

The Bursar of the City of London School for Girls and the Chamberlain to be heard.

 ...  view the full agenda text for item 13.

Minutes:

Governors heard an update of the Bursar and the Chamberlain on the proposed Revenue Budget for the City of London School for Girls for the 2021/22 financial year.

 ...  view the full minutes text for item 13.

14.

Repairs, Maintenance and Improvement Fund

The Bursar of the City of London School for Girls, Chamberlain and the City Surveyor to be heard.

 

 

 ...  view the full agenda text for item 14.

Minutes:

Governors heard an update of the Bursar, the Chamberlain and the City Surveyor on the Repairs, Maintenance and Improvement Fund.

 ...  view the full minutes text for item 14.

15.

City of London School for Girls - Summer Works 2020 Update

Report of the City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

Governors considered a report of the City Surveyor on City of London School for Girls’ Summer Works 2020.

 ...  view the full minutes text for item 15.

16.

CLSG Risk Register

Report of the Bursar of the City of London School for Girls.

 ...  view the full agenda text for item 16.

Minutes:

Governors considered a report of the Bursar on the CLSG Risk Register.

 ...  view the full minutes text for item 16.

17.

Progress Arising from Estate Strategy Discussions

The Headmistress of the City of London School for Girls and the City Surveyor to be heard.

 ...  view the full agenda text for item 17.

Minutes:

Governors considered a report of the Headmistress on progress arising from Estate Strategy discussions.

 ...  view the full minutes text for item 17.

18.

Non-Public Questions on Matters Relating to the Work of the Sub Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 18.

19.

Any Other Business that the Chairman considers Urgent and which the Sub Committee agrees should be considered whilst the Public are Excluded

Minutes:

There was one item of urgent business.

 ...  view the full minutes text for item 19.