Agenda and draft minutes

Venue: Virtual meeting

Contact: Leanne Murphy
tel. no.: 020 7332 3008  Email: leanne.murphy@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Jeremy Mayhew.

 

The Chair began the meeting by stating that the merger of the Finance and Risk Committees was considered to be a sensible move due to the concurrent and often overlapping themes that where being considered separately. It was hoped that the merger would bring a more streamlined approach for both Members and Officers. It was agreed that the Board Chairman would chair this Committee as opposed to the Deputy Chairman who previously chaired the Risk Committee. Audit and Risk colleagues were content with this arrangement; however, the Chair advised this would be reviewed if challenged in the future.

 

 ...  view the full minutes text for item 1.

2.

Members Declarations under the Code of Conduct in respect of Items on this Agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes

Minutes:

3a

Risk Committee pdf icon PDF 119 KB

To approve the public minutes and summary of the Risk Committee meeting held on 22 January 2020.

 

 ...  view the full agenda text for item 3a

Minutes:

The public minutes of the Risk Committee meeting held on 22 January 2020 were approved as a correct record.

 

Following discussions at the last meeting, a Member requested an update on the new follow-up approach to recommendations. The Head of Audit and Risk Management confirmed that a new report was being used across all portfolios which had been shared with the Chair and Deputy Chairman. The Town Clerk agreed to circulate this information with Members.

 

The Head of Audit and Risk Management provided a summary of the changes explaining that there had been a move from looking at individual risks when due to on an audit by audit basis. This new approach allowed for follow up and review on all recommendations as one collective view in an auditable area, with reporting back when complete. Members were informed that this allowed the Committee to properly scrutinise and challenge if necessary.

 

A Member highlighted that significant issues were raised at the last meeting and whilst priorities had changed since January due to Covid-19, it was important to have an update on all open issues, e.g. the new retail and bars system. The Head of Audit and Risk Management confirmed that there were currently 20 open recommendations and Officers had completed lots of work in the last few weeks. It was agreed an update on open recommendations would come to the next meeting.

 

 

 ...  view the full minutes text for item 3a

3b

Barbican Centre Board pdf icon PDF 150 KB

To receive the draft public minutes of the Board meeting held on 22 July 2020.

 ...  view the full agenda text for item 3b

Minutes:

The draft public minutes of the Barbican Centre Board meeting held on 22 July 2020 were noted.

 

 

 ...  view the full minutes text for item 3b

4.

Projects Update Report pdf icon PDF 215 KB

Report of the Director of Operations and Buildings.

(N.B. – To be read in conjunction with the non-public appendix at Item 10)

 ...  view the full agenda text for item 4.

Minutes:

The Committee received a report of the Director of Operations and Buildings providing Members with an update on the Centre’s maintenance and refurbishment projects that fall under the Cyclical Works Programme (CWP) and additional projects funded from other sources.

 

Members were advised that there had been great progress with outstanding projects and the carpet refurbishment at the Centre looked great. The Director of Operations and Buildings gave thanks to staff, engineers and the City Surveyors team for their hard work and assistance completing projects and to residents for their patience whilst they took place.

 

RECEIVED.

 ...  view the full minutes text for item 4.

5.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 5.

6.

Any other Business THAT THE CHAIRMAN CONSIDERS URGENT

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 6.

7.

EXCLUSION OF THE PUBLIC

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 7.

8.

NON-PUBLIC MINUTES

Minutes:

8a

Risk Committee

To approve the non-public minutes of the Risk Committee meeting held on 22 January 2020.

 

 ...  view the full agenda text for item 8a

Minutes:

The draft non-public minutes of the Risk Committee meeting held on 22 January 2020 were approved as a correct record.

 ...  view the full minutes text for item 8a

8b

Finance Committee

 

To receive the informal note of the Finance Committee meeting held on 6 July 2020.

                           

 ...  view the full agenda text for item 8b

Minutes:

The informal note of the Finance Committee meeting held on 6 July 2020 was noted.

 

 ...  view the full minutes text for item 8b

8c

Barbican Centre Board

To receive the draft non-public minutes of the Board meeting held on 22 July 2020.

 

 ...  view the full agenda text for item 8c

Minutes:

The draft non-public minutes of the Barbican Centre Board meeting held on 22 July 2020 were noted.

 

 ...  view the full minutes text for item 8c

9.

Covid-19 Situation Update

Report of the Chief Operating and Financial Officer.

 ...  view the full agenda text for item 9.

Minutes:

The Committee considered a report of the Chief Operating and Financial Officer providing Members with an update on the current situation for the Centre as a result of the Covid-19 pandemic.

 

 ...  view the full minutes text for item 9.

10.

PROJECTS UPDATE: NON-PUBLIC APPENDIX

To be read in conjunction with the report at Item 4.

 ...  view the full agenda text for item 10.

Minutes:

The Committee received the non-public Projects Update appendix to be read in conjunction with item 4.

 ...  view the full minutes text for item 10.

11.

Business Review - August 2020 (Period 4 - 20/21)

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 11.

Minutes:

The Committee considered a report of the Chief Operating & Financial Officer setting out the Business Review for the August 2020 (Period 4 – 20/21) accounts.

 ...  view the full minutes text for item 11.

12.

Commercial Update

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 12.

Minutes:

The Committee noted a report of the

 ...  view the full minutes text for item 12.

13.

BUSINESS PLANNING UPDATE

Oral update - the Chief Operating & Financial Officer to be heard.

 ...  view the full agenda text for item 13.

Minutes:

14.

Programming Risk Register

Report of the Interim Artistic Director.

 ...  view the full agenda text for item 14.

Minutes:

15.

Risk Update

Report of the Director of Operations and Buildings.

 ...  view the full agenda text for item 15.

Minutes:

16.

NON-PUBLIC QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions.

 ...  view the full minutes text for item 16.

17.

ANY OTHER BUSINESS THE CHAIRMAN CONSIDERS URGENT WHILST THE PUBLIC ARE EXCLUDED

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 17.