Agenda and draft minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Leanne Murphy
tel. no.: 020 7332 3008  Email: leanne.murphy@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for lateness were received from Alderman David Graves.

 

The Chair welcomed new Members and Officers to their first meeting of the Finance and Risk Committee.

 ...  view the full minutes text for item 1.

2.

Members Declarations under the Code of Conduct in respect of Items on this Agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 103 KB

To approve the public minutes and non-public summary of the last meeting held on 8 March 2021.

 

 ...  view the full agenda text for item 3.

Minutes:

The draft public minutes of the Finance and Risk Committee meeting held on 8 March 2021 were approved as a correct record.

 ...  view the full minutes text for item 3.

4.

Internal Audit Update pdf icon PDF 135 KB

Report of the Head of Audit & Risk Management.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Committee received a report of the Head of Audit and Risk Management presenting an update on Internal Audit activity related to the Barbican Centre.

 

Since January 2021, work had been completed on three audits comprising security, facilities management and maintenance and the ticketing system.  These audits had concluded there was moderate assurance in respect of the areas considered.  A Member queried how a “moderate” rating compared with other audits undertaken by the City of London Corporation and the Head of Audit and Risk Management confirmed that as internal audit activity tended to be focused on areas of high risk, moderate assurance was a common outcome.  A number of amber and green recommendations had been made in relation to each of the three audits to build further assurance and these were in the process of being implemented.  No red-rated risks had been identified in respect of the three audits.  Another Member was pleased to note that audits on fire safety, retail – online shop and branded merchandise, ticketing – re-issue, re-sale and refund (spot-check) and Spektrix – revisited were planned for the 2021/22 financial year.

 

RECEIVED.

 ...  view the full minutes text for item 4.

5.

Projects Update Report pdf icon PDF 146 KB

Report of the Director of Operations and Buildings.

(N.B. – To be read in conjunction with the non-public appendix at Item _)

 ...  view the full agenda text for item 5.

Minutes:

The Committee received a report of the Director of Operations and Buildings presenting an update on the refurbishment and maintenance projects within the Cyclical Works Programme and additional projects funded from other sources.

 

The Barbican Centre currently had 49 live projects, of which six were capital projects.  Since the inception of the Cyclical Works Programme, it had been required for projects to be completed within three years; however, a one-year cycle had been introduced for all projects from the start of the 2021/22 financial year.  In response to a question from a Member, the Director of Operations and Buildings confirmed that it was intended to maintain the momentum of the existing programme of projects alongside work on any new capital projects.

 

RECEIVED.

 ...  view the full minutes text for item 5.

6.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 6.

7.

Any other Business THAT THE CHAIR CONSIDERS URGENT

Minutes:

There was no other business.

 ...  view the full minutes text for item 7.

8.

EXCLUSION OF THE PUBLIC

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 8.

9.

Non-Public Minutes

To approve the non-public minutes of the last meeting held on 8 March 2021.

 

 ...  view the full agenda text for item 9.

Minutes:

10.

Covid-19 Situation Update

Report of the Chief Operating and Financial Officer.

 ...  view the full agenda text for item 10.

Minutes:

The Committee considered a report of the Chief Operating and Financial Officer presenting an update on the impact of COVID-19 on the Barbican Centre.

 ...  view the full minutes text for item 10.

11.

PROJECTS UPDATE: NON-PUBLIC APPENDIX

To be read in conjunction with the report at Item _.

 ...  view the full agenda text for item 11.

Minutes:

The Committee received a  non-public Projects Update appendix to be read in conjunction with item 5: Projects Update Report.

 ...  view the full minutes text for item 11.

12.

Business Review - May 2021 (Period 2 - 21/22)

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 12.

Minutes:

The Committee considered a report of the Chief Operating and Financial Officer setting out the Barbican Business Review for May 2021 (Period 2 – 21/22).

 ...  view the full minutes text for item 12.

13.

Controversial Programming Risk Register

Report of the Director of Arts and Learning.

 ...  view the full agenda text for item 13.

Minutes:

The Committee received a report of the Director of Arts and Learning presenting the Controversial Programming Risk Register which identified potential risks arising from specific programmed events and activities and outlined any mitigating action taken.

 ...  view the full minutes text for item 13.

14.

Risk Update

Report of the Director of Operations and Buildings.

 ...  view the full agenda text for item 14.

Minutes:

The Committee considered a report of the Director of Operations and Buildings outlining the risk management system in place at the Barbican Centre, presenting significant risks and how these would be mitigated.

 ...  view the full minutes text for item 14.

15.

NON-PUBLIC QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions.

 ...  view the full minutes text for item 15.

16.

ANY OTHER BUSINESS THE CHAIR CONSIDERS URGENT WHILST THE PUBLIC ARE EXCLUDED

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 16.