Agenda and draft minutes

Apologies for lateness were received from Alderman David Graves.

There were no declarations.

To approve the public minutes and non-public summary of the last meeting held on 5 July 2021.

The draft public minutes of the Finance and Risk Committee meeting held on 5 July 2021 were approved as a correct record.

Report of the Director of Operations & Buildings.

The Committee considered a report of the Director of Operations and Buildings regarding the Barbican Centre Environmental Sustainability Strategy.

Want to approve, culmination of many years of work.

The Chair enquired how the Committee could support this work and Members agreed that key performance indicators would assist in measuring progress plus themed discussions at meetings to provide a deep dive when needed. Officers agreed to include milestone targets and KPIs to check progress against.

With regards to the Renewal Project, a Member asked if a metric concerning environmental sustainability would be included in the selection process for the architect. Member were advised that the brief included a series of themes including this and any supplier hoping to bid for the project needed to show how they would address each item.

A Member noted that there was no policy regarding home working for staff and saw this as part of the environment agenda. Officers confirmed the Centre was aligned with the City Corporation; however, they were more flexible due to the work of the Centre. It was confirmed that much less office staff were travelling in, with encouragement that staff only come in when needed, which was being trialled with the Marketing Team before rolling out a plan with all staff. Officers agreed to monitor carbon emissions for traveling in.

A Member noted that there were other partnerships opportunities within the City Corporation (other than Judith’s Bicycle) that could be used. The Member also requested that future reporting address how the Centre was benchmarking in comparison to the whole City Corporation.

Members discussed the importance of EDI. Officers confirmed this was a big consideration and they were working with the Procurement Team on how best to move forward through diverse work list. looking at all stakeholder, what buying and how we

Report of the Head of Audit and Risk Management.

The Committee noted a report of the Head of Audit and Risk Management concerning Internal Audit Planning for 2022/23.

A Member noted that there had not been a review of data security since 2019/20 and felt this should be added to the list as a rapidly evolving area. Members also felt ticketing and Spectrix were worth revisiting.

A Member voiced concern over the semi-independence of institutions regarding IT security and digital services in comparison to the City Corporation’s security systems. Officers confirmed there was a programme of security work across the whole of the Corporation which would be used to drive work and audits to benefit all institutions. Officers agreed to provide a list of the checks to give reassurance.

RECEIVED.

Report of the Head of Audit and Risk Management.

The Committee received a report of the Head of Audit and Risk Management regarding the Internal Audit Review of Organisational Culture and Staff Experience.

Members were advised that there had been discussions concerning how internal audit could support reviews in relation to Barbican Stories, noting it was difficult to be specific until the findings of the review were published. In the meantime, this would be added to the forward plan and come back as appropriate when there was more information.

RECEIVED.

Report of the Director of Operations and Buildings.

(N.B. – To be read in conjunction with the non-public appendix at Item 12)

The Committee received a report of the Director of Operations and Buildings presenting an update on the refurbishment and maintenance projects within the Cyclical Works Programme and additional projects funded from other sources.

The Barbican Centre currently had 49 live projects, of which six were capital projects.  Since the inception of the Cyclical Works Programme, it had been required for projects to be completed within three years; however, a one-year cycle had been introduced for all projects from the start of the 2021/22 financial year.  In response to a question from a Member, the Director of Operations and Buildings confirmed that it was intended to maintain the momentum of the existing programme of projects alongside work on any new capital projects.

RECEIVED.

There were no questions.

There was no other business.

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act.

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

To approve the non-public minutes of the last meeting held on 5 July 2021.

The draft non-public minutes of the Finance and Risk Committee meeting held on 5 July 2021 were approved as a correct record.

Report of the Chief Operating and Financial Officer.

The Committee considered a report of the Chief Operating and Financial Officer presenting an update on the impact of COVID-19 on the Barbican Centre.

Report of the Chief Operating & Financial Officer.

The Committee considered a report of the Chief Operating and Financial Officer setting out the Barbican Business Review for July 2021 (Period 4 – 21/22).

Report of the Director of Arts and Learning.

The Committee received a report of the Director of Arts and Learning presenting the Controversial Programming Risk Register which identified potential risks arising from specific programmed events and activities and outlined any mitigating action taken.

Report of the Director of Operations and Buildings.

The Committee considered a report of the Director of Operations and Buildings outlining the risk management system in place at the Barbican Centre, presenting significant risks and how these would be mitigated.

To be read in conjunction with item 6.

There was one question.

There were no urgent items.