Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Leanne Murphy
tel. no.: 020 7332 3008  Email: leanne.murphy@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy Tom Sleigh and Wendy Mead.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes

Minutes:

3a

Board Minutes pdf icon PDF 88 KB

To approve the public minutes and summary of the Barbican Centre Board meeting held on 24 July 2019.

 ...  view the full agenda text for item 3a

Minutes:

The public minutes and summary of the Board meeting held on 24 July 2019 were approved as a correct record.

 

 ...  view the full minutes text for item 3a

3b

Finance Committee pdf icon PDF 55 KB

To receive the public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 8 July 2019.

 ...  view the full agenda text for item 3b

Minutes:

The public minutes of the Finance Committee meeting held on 8 July 2019 were received.

 

 ...  view the full minutes text for item 3b

3c

Risk Committee pdf icon PDF 69 KB

To receive the public minutes and summary of the Risk Committee of the Barbican Centre Board held on 24 July 2019.

 ...  view the full agenda text for item 3c

Minutes:

The draft public minutes of the Risk Committee meeting held on 24 July 2019 were received.

 

 ...  view the full minutes text for item 3c

4.

Outstanding Actions and Work plan pdf icon PDF 45 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Board noted the various outstanding actions and the updates provided thereon. The workplan for Board meetings in 2019 was also noted.

 

With regards to action 1, Members were advised that dialogue between the Barbican and City Procurement had taken place to ensure productive working for both with regular training for Officers now available. The Chief Operating & Financial

Officer met with the Commercial Director and it was agreed that they would revisit would should come through the procurement process.

 

Concerning action 2, Members were presented with a booklet to be used as a promotional tool for the Barbican sharing key messaging to stakeholders. Members suggested referencing that the Barbican was a charitable trust and highlighting work the Centre does outside of London. A Member suggested that the Barbican share a monthly update to all stakeholders similar to Dance Umbrella.

 

Members were advised that a second joint Away Day between the Barbican and Guildhall School would take place on Monday 2 March 2020.

 

 

 ...  view the full minutes text for item 4.

5.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 5.

6.

Any other Business that the Chairman considers Urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 6.

7.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

8-17

3

 

 

 

 

 ...  view the full minutes text for item 7.

8.

Non-Public Minutes

Minutes:

8a

Board Minutes

To agree the draft non-public Minutes of the Barbican Centre Board meeting held on 24 July 2019.

 ...  view the full agenda text for item 8a

Minutes:

The non-public minutes of the Board meeting held on 24 July 2019 were approved as a correct record.

 

 

 ...  view the full minutes text for item 8a

8b

Finance Committee

To receive the non-public minutes of the Finance Committee of the Barbican Centre Board held on 8 July 2019.

 ...  view the full agenda text for item 8b

Minutes:

The non-public minutes of the Finance Committee meeting held on 8 July 2019 were received.

 

 ...  view the full minutes text for item 8b

8c

Risk Committee

To receive the draft non-public minutes of the Risk Committee of the Barbican Centre Board held on 24 July 2019.

 ...  view the full agenda text for item 8c

Minutes:

The draft non-public minutes of the Risk Committee meeting held on 24 July 2019 were received.

 

 ...  view the full minutes text for item 8c

9.

No-Deal Brexit Planning

Report of the Managing Director.

 ...  view the full agenda text for item 9.

Minutes:

The Board received a report of the Managing Director concerning the Barbican Centre’s preparations for no-deal Brexit.

 

 ...  view the full minutes text for item 9.

10.

Technology Programme Update

Report of the Director of Learning & Engagement.

 ...  view the full agenda text for item 10.

Minutes:

The Board received a report of the Director of Learning & Engagement providing Members with an update on the Barbican’s approach to technological development and digital ways of working, outlining progress of key projects and major digital products.

 ...  view the full minutes text for item 10.

11.

PERFORMANCE REVIEW 2018-19

Report of the Managing Director.

 ...  view the full agenda text for item 11.

Minutes:

The Board received a report of the Manging Director providing updates from the Barbican Directors on their respective areas concerning the performance review assessing the 2018/2019 year.

 ...  view the full minutes text for item 11.

12.

Risk Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 12.

Minutes:

The Board received a report of the Director of Operations and Buildings advising Members of the risk management system in place at the Barbican and updating on the significant risks that have been identified and outlining measures for mitigation of these risks.

 

 ...  view the full minutes text for item 12.

13.

*BUSINESS EVENTS UPDATE

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 13.

Minutes:

The Board received a report of the Chief Operating & Financial Officer providing an update on Barbican Business Events.

 

 ...  view the full minutes text for item 13.

14.

*BUSINESS REVIEW - JULY ACCOUNTS (PERIOD 4)

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 14.

Minutes:

The Board received a report of the Chief Operating & Financial Officer setting out the Business Review for the July 2019 (Period 4) accounts.

 

 

                

 ...  view the full minutes text for item 14.

15.

*BARBICAN CENTRE CWP AND ADDITIONAL CAPITAL FUNDS FOR CITY FUND PROPERTIES UPDATE

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 15.

Minutes:

The Board received a report of the Director of Operations and Buildings providing Members with an update on the Centre’s maintenance and refurbishment projects that fall under the Cyclical Works Programme (CWP) and additional projects funded from other sources.

 

 ...  view the full minutes text for item 15.

16.

Non-Public questions relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 16.

17.

ANY OTHER BUSINESS THE CHAIRMAN CONSIDERS URGENT WHILST THE PUBLIC IS EXCLUDED

Minutes:

There were three urgent items.

 ...  view the full minutes text for item 17.