Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall
Contact: Gregory Moore
tel. no.: 020 7332 1399
Email: gregory.moore@cityoflondon.gov.uk
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Apologies Minutes: Apologies for absence were received from Deputy John Bennett, Deputy Catherine McGuinness, Trevor Phillips and Tom Sleigh.
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Members' Declarations under the Code of Conduct in respect of items on the agenda Minutes: There were none. |
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To approve the public minutes and summary of the Barbican Centre Board meeting held on 18 May 2016. Minutes: The public minutes and summary of the meeting held on 18 May 2016 were approved. |
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Minutes of the Finance Committee PDF 126 KB To receive the draft public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 29 June 2016. Minutes: The draft public minutes of the meeting held on 29 June 2016 were received. |
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Minutes of the Risk Committee PDF 133 KB To receive the draft public minutes and summary of the Risk Committee of the Barbican Centre Board held on 29 June 2016. Minutes: The draft public minutes of the meeting held on 29 June 2016 were received.
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Outstanding Actions and Work Plan PDF 82 KB Report of the Town Clerk. Additional documents: Minutes: The Board received a report of the Town Clerk setting out the outstanding actions list and noted the various updates and additions. The forthcoming workplan for Board meetings in 2016 and 2017 was also noted.
RECEIVED.
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Management Report by the Barbican's Directors PDF 331 KB Report of the Managing Director. Minutes: Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas.
Members commented positively on the role of the Barbican Ambassadors and urged that more be done to showcase their role and input on the website. The recent closure of the stalls bar was also commented on, with it noted that the Risk Committee had discussed the issue in some depth at its recent meeting.
Members discussed the potential effects of Brexit on the Centre and in particular the impact on those members of staff from the European Union who were not UK citizens, both in terms of the immediate impact on morale and the longer term outcome as to their continued residency and working rights. In addition, there was a potential impact in respect of attracting young global talent to the Barbican in years to come, a problem potentially shared by the Guildhall School of Music & Drama.
Members expressed particular concern that steps be taken in the shorter term to assuage the concerns of staff, particularly through the use of appropriate communication and messaging. The Managing Director reassured Members that some initial messaging on these lines had already been circulated amongst staff. In respect of the wider issue of communicating the Barbican’s position to the external world, the Barbican was working with others in the sector and through the Arts Council to ensure a coherent message was put out. Members agreed that it would be important to ensure that the arts voice was as united as possible on this issue in order to maximise the impact of any messaging; it was also suggested that it would be helpful to have an understanding of the potential impact on current staff, with a view to assessing the scale of risk in respect of motivation |
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Visual Arts Board Report 2016 PDF 249 KB Report of the Director of Arts. N.B. – to be read in conjunction with the non-public sections and appendices of this report at Item 12. Minutes: The Board received a report and accompanying presentation from the Director of Arts and the Head of Visual Arts, following which Members took the opportunity to ask a number of questions. During discussion, the following points were raised:
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Creative Learning: Annual Presentation PDF 389 KB Report of the Director of Creative Learning. N.B. – to be read in conjunction with the non-public appendices of this report at Item 13.
Minutes: The Board received a report and accompanying presentation from the Director of Creative Learning and the Head of Creative Learning, following which Members took the opportunity to ask a number of questions. During discussion, the following points were raised:
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Questions on Matters Relating to the Work of the Board Minutes: There were no questions. |
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Any other Business that the Chairman considers Urgent Minutes: There were no urgent items. |
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Exclusion of the Public MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act
Minutes: RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.
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Non-Public Board Minutes To agree the non-public minutes of the Barbican Centre Board meeting held on 18 May 2016. Minutes: The non-public minutes of the meeting held on 18 May 2016 were approved. |
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Non-Public Minutes of the Finance Committee To receive the draft non-public minutes of the Finance Committee of the Barbican Centre Board held on 29 June 2016. Minutes: The draft non-public minutes of the meeting held on 29 June 2016 were received. |
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Non-Public Minutes of the Risk Committee To receive the draft non-public minutes of the Risk Committee of the Barbican Centre Board held on 29 June 2016. Minutes: The draft non-public minutes of the meeting held on 29 June 2016 were received.
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Visual Arts Update: Non-Public Appendices To be considered in conjunction with Item 6. Minutes: The Board received the non-public appendices to be read in conjunction with item 6.
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Creative Learning Update: Non-public Appendices To be considered in conjunction with Item 7. Minutes: The Board received the non-public appendices to be read in conjunction with item 7.
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Business Review Report of the Chamberlain. Minutes: The Board received a report of the Chamberlain setting out the Business Review for the Period 2 Accounts 2016/17.
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Development Update Report of the Chief Operating & Financial Officer. Minutes: The Board received a report of the Chief Operating & Financial Officer which set out the latest fundraising results against budget.
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Barbican Centre Security Review Proposals Report of the Chief Operating & Financial Officer. Minutes: The Board received a report of the Chief Operating & Financial Officer outlining the various recommendations from recent security reviews of the Barbican and setting out the Centre’s implementation plan.
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Risk Update Report of the Chief Operating & Financial Officer. N.B. – this was previously considered by the Risk Committee of the Barbican Centre Board at their meeting on 29 June 2016. Minutes: The Board received a report of the Chief Operating & Financial Officer updating Members on the key risks facing the Centre and detailing the steps being taken to mitigate these risks.
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Capital Cap Annual Report Report of the Managing Director. Minutes: The Board considered and approved a report of the Managing Director setting out the final outturn position for the third year (2015/16) of the Cap 3 period and presenting a revised project programme and expenditure plans for the final year of Cap 3 (2016/17).
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Gateway 7 Outcome Report: Concert Hall Rigging Report of the Managing Director. Minutes: The Board considered and approved a report of the Managing Director providing the outcomes and lessons learnt from a project to replace the Concert Hall rigging system.
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Gateway 5 Issues Report: Barbican Exhibition Hall 1 - Enabling Works Report of the City Surveyor. Minutes: The Board received a report of the City Surveyor concerning enabling works at the Barbican Exhibition Hall 1.
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Barbican Campus Projects Update Report of the Director of Operations & Buildings. Minutes: The Board received a report of the Director of Operations & Buildings providing updates on those projects across the Barbican Campus.
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Questions relating to the work of the Board Minutes: There were no questions. |
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Any other business the Chairman considers urgent Minutes: There were three urgent items:
a) Service Based Review / Strategic Plan Update The Board received a report of the Managing Director providing an update in respect of progress made in meeting the Barbican’s Service Based Review targets and Strategic Plan objectives.
b) City of London WiFi Concession The Board considered and approved a report of the City Surveyor concerning plans to improve the provision of WiFi in the City.
c) Appointment of External Member The Board considered and approved a recommendation of the Nominations Committee, concerning the appointment of Russ Carr to the Board for an initial three-year term.
The Board also agreed to appoint Mr Carr to its Finance and Risk Committees.
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