Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Gregory Moore
tel. no.: 020 7332 1399  Email: gregory.moore@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy Tom Hoffman, Deputy Catherine McGuinness, Judith Pleasance and Deputy John Tomlinson.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were none.

 ...  view the full minutes text for item 2.

3a

Board Minutes pdf icon PDF 158 KB

To approve the public minutes and summary of the Barbican Centre Board meeting held on 12 July 2017.

 ...  view the full agenda text for item 3a

Minutes:

The public minutes and summary of the Board meeting held on 12 July 2017 were approved.

 

 ...  view the full minutes text for item 3a

3b

Minutes of the Nominations Committee pdf icon PDF 76 KB

To receive the draft public minutes and summary of the Nominations Committee of the Barbican Centre Board meeting held on 12 July 2017.

 

 ...  view the full agenda text for item 3b

Minutes:

The draft public minutes of the meeting held on 12 July 2017 were received.

 

 ...  view the full minutes text for item 3b

3c

Minutes of the Finance Committee pdf icon PDF 129 KB

To receive the draft public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 11 September 2017.

 ...  view the full agenda text for item 3c

Minutes:

The draft public minutes of the meeting held on 11 September 2017 were received.

 

Matters Arising

 

Meeting Location: Following up on the minuted discussion which had taken place at the Finance Committee’s meeting, the Chairman took the opportunity to inform Members that he was minded to continue the practice of holding meetings at Guildhall, rather than at the Barbican Centre. This was in view of the fact that to hold meetings at the Barbican would result in a potential loss of income, as space used for Board meetings would be unavailable to use for commercial lettings. Notwithstanding this, the Chairman felt that it was important for regular visits to be arranged for Board Members to ensure familiarity with the totality of the Centre’s operations. Members were content with this approach and the Chairman asked the Barbican’s Directors to produce some possible options for such visits.

 

RECEIVED.

 

 

 ...  view the full minutes text for item 3c

4.

Outstanding Actions and Workplan pdf icon PDF 78 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Board received a report of the Town Clerk setting out the outstanding actions list and noted the various updates and additions. The forthcoming workplan for Board meetings was also noted.

 

It was observed that there should be an additional action recorded on the list, concerning the forthcoming presentation of an international strategy to the Board.

 

RECEIVED.

 

 ...  view the full minutes text for item 4.

5.

City of London Cultural Strategy pdf icon PDF 95 KB

Report of the Assistant Town Clerk & Cultural Hub Director.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

Members received a report of the Assistant Town Clerk/Cultural Hub Director in respect of the new Cultural Strategy.  Members noted that the Strategy was far-reaching and would therefore be presented to multiple City of London Corporation Committees before being presented to the Court of Common Council in December 2017 for final approval. 

 

Members commented positively on what appeared to be an ambitious cross-cutting strategy, also noting that it was pleasing to see the strategy embracing the need for improved signage.

 

Whilst pleased to see the focus on the Cultural Mile, the Board expressed its serious concerns about the general budget reduction strategy and the potential impact that this might have on the existing cultural provision. It was suggested it should be emphasised that the existing cultural assets of the City, including the Barbican Centre, represented one of the strongest elements of the Cultural Mile offer and indeed were fundamental to the entire project. Consequently, there was a pressing need to ensure that these institutions were adequately funded and maintained at a high level, so as to avoid damaging the entirety of the overall Cultural Mile proposition.

 

The Town Clerk thanked Members for their comments and invited any further observations to be submitted by email.

 

RECEIVED.

 

 ...  view the full minutes text for item 5.

6.

Review of Skills and Effectiveness

Report of the Town Clerk (TO FOLLOW).

 ...  view the full agenda text for item 6.

Minutes:

The Chairman informed the Board that it had unfortunately not been possible for this report to be presented, as there were still a number of Members who were yet to return completed forms. Members were asked to ensure they returned a completed form in good time ahead of the next Board meeting to ensure that a paper could be produced for that agenda.

 ...  view the full minutes text for item 6.

7.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other Business that the Chairman considers Urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

10a - 18

3

 

 

 

 

 ...  view the full minutes text for item 9.

10a

Non-Public Board Minutes

To agree the non-public Minutes of the Barbican Centre Board meeting held on 12 July 2017.

 ...  view the full agenda text for item 10a

Minutes:

The non-public minutes of the Board meeting held on 12 July 2017 were approved as a correct record.

 

 ...  view the full minutes text for item 10a

10b

Non-Public Minutes of the Nominations Committee

To receive the draft non-public minutes of the meeting of the Nominations Committee of the Barbican Centre Board held on 12 July 2017.

 ...  view the full agenda text for item 10b

Minutes:

The draft non-public minutes of the meeting held on12 July 2017 were received.

 

 ...  view the full minutes text for item 10b

10c

Non Public Minutes of the Finance Committee

To receive the draft non-public minutes of the Finance Committee of the Barbican Centre Board held on 11 September 2017.

 ...  view the full agenda text for item 10c

Minutes:

The draft non-public minutes of the meeting held on 11 September 2017 were received.

 

 ...  view the full minutes text for item 10c

11.

Centre for Music Update

The Managing Director to be heard.

 ...  view the full agenda text for item 11.

Minutes:

The Managing Director provided the Board with a brief oral update in respect of the Centre for Music.

 ...  view the full minutes text for item 11.

12.

Performance Review and Directors' Strategy Updates

Report of the Managing Director.

 ...  view the full agenda text for item 12.

Minutes:

The Board received a report of the Managing Director setting out the performance review for all areas of the Centre for 2016/17 and outlining future prospects.

 

 ...  view the full minutes text for item 12.

13.

Digital Strategy Update

Report of the Director of Learning & Engagement.

 ...  view the full agenda text for item 13.

Minutes:

The Board received a report of the Director of Learning & Engagement providing an update on the progress being made in the area of digital technology. This included an update on the digital vision and strategy, as well as progress updates on significant projects within the realms of digital infrastructure, communications, content, partnerships, and arts, learning and business events.

 

 ...  view the full minutes text for item 13.

14.

Commercial Strategy Update

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 14.

Minutes:

The Board received a report of the Chief Operating & Financial Officer setting out the Barbican’s ambition and intent in respect of its continued development of commercial operations and providing an update on the success of its commercial activities to date.

 

 ...  view the full minutes text for item 14.

15.

Risk Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 15.

Minutes:

The Board received a report of the Director of Operations & Buildings detailing the various risks facing the Centre and setting out mitigation measures in place.

 

 ...  view the full minutes text for item 15.

16.

*SBR / Strategic Plan Update

Report of the Managing Director.

 ...  view the full agenda text for item 16.

Minutes:

The Board received a report of the Managing Director providing an update in respect of the Barbican’s Strategic Plan and Service Based Review Targets.

 

 ...  view the full minutes text for item 16.

17.

*Business Review

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 17.

Minutes:

The Board received a report of the Chief Operating & Financial Officer setting out the Business Review for the Period 4 Accounts 2017/18.

 

 ...  view the full minutes text for item 17.

18.

*Projects and Security Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 18.

Minutes:

The Board received a report of the Director of Operations & Buildings providing an update on the Centre’s building, security and refurbishment projects.

 

 ...  view the full minutes text for item 18.

19.

Questions relating to the work of the Board

Minutes:

There was one question, relating to a recent exhibition.

 ...  view the full minutes text for item 19.

20.

Any other business the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 20.