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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Gregory Moore
tel. no.: 020 7332 1399  Email: gregory.moore@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Trevor Phillips and Judith Pleasance.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were none.

 ...  view the full minutes text for item 2.

3a

Board Minutes pdf icon PDF 217 KB

To approve the public minutes and summary of the Barbican Centre Board meeting held on 20 November 2017.

 ...  view the full agenda text for item 3a

Minutes:

The public minutes and summary of the meeting held on 20 November 2017 were approved.

 

 ...  view the full minutes text for item 3a

3b

Minutes of the Nominations Committee pdf icon PDF 122 KB

To receive the public minutes and summary of the Nominations Committee of the Barbican Centre Board held on 20 November 2017.

 

 ...  view the full agenda text for item 3b

Minutes:

The draft public minutes and summary of the meeting held on 20 November 2017 were received.

 

 ...  view the full minutes text for item 3b

4.

Outstanding Actions and Workplan pdf icon PDF 75 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Board noted the various outstanding actions and the updates provided thereon. The forthcoming workplan for Board meetings in 2018 was also noted.

 

RECEIVED.

 

 ...  view the full minutes text for item 4.

5.

Management Report by the Centre's Directors pdf icon PDF 402 KB

Report of the Managing Director (TO FOLLOW).

 ...  view the full agenda text for item 5.

Minutes:

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas.

 

Introducing the report, the Managing Director took the opportunity to

 

RECEIVED.

 

 ...  view the full minutes text for item 5.

6.

Skills and Effectiveness Review: Action Plan pdf icon PDF 112 KB

Report of the Townn Clerk.

 ...  view the full agenda text for item 6.

Minutes:

The Board considered a report of the Town Clerk which set out a series of potential actions to be taken to address those items identified through the recent Skills and Effectiveness Review.

 

RESOLVED: That the proposed action plan and associated timelines, set out at Appendix A to the report, be agreed.

 ...  view the full minutes text for item 6.

7.

Safeguarding Policy pdf icon PDF 340 KB

Report of the Head of Human Resources, Barbican Centre.

 ...  view the full agenda text for item 7.

Minutes:

The Board considered a report of the Head of Human Resources presenting a Safeguarding Policy which had been developed to outline the key processes in place to ensure the Barbican provided a safe and welcoming environment for all children and young people who use the Centre or attend events. The policy set out the key staff responsible for safeguarding and the procedures followed if any concerns were reported.

 

It was clarified that, whilst relevant policies covering these matters had existed previously, this document had been produced to collate and make clearer the processes in place.

 

RESOLVED: That the Safeguarding Policy, as set out at Appendix 1 to the report, be approved.

 ...  view the full minutes text for item 7.

8.

Draft Departmental Business Plan 2018/19 pdf icon PDF 132 KB

Report of the Managing Director.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Board received the draft high-level business plan for the Barbican Centre for 2018/19.

 

RECEIVED.

 ...  view the full minutes text for item 8.

9.

Theatre & Dance: Annual Presentation pdf icon PDF 476 KB

Report of the Director of Arts.

N.B. – To be read in conjunction with the non-public appendices at Item 14.

 ...  view the full agenda text for item 9.

Minutes:

The Board received a report of the Director of Arts providing an update on performance over the past year and setting out the opportunities, challenges and plans for the coming period.

 

 ...  view the full minutes text for item 9.

10.

Questions on Matters Relating to the Work of the Board

Minutes:

11.

Any other Business that the Chairman considers Urgent

Minutes:

There was one urgent item:

 

Terms of Reference: Annual Review

The Board considered a report of the Town Clerk, which had been omitted from the agenda in error and which presented the Board’s terms of reference for review. Members were also asked to consider whether the current meeting frequency was appropriate.

 

RESOLVED: That:

·       the terms of reference of the Board be approved without amendment for submission to the Court in April 2018; and,

·         no change be required to the frequency of the Board’s meetings.  

 

 ...  view the full minutes text for item 11.

12.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

 

 

 

 

 

 

 ...  view the full minutes text for item 12.

13a

Non-Public Board Minutes

To agree the non-public Minutes of the Barbican Centre Board meeting held on 20 November 2017.

 ...  view the full agenda text for item 13a

Minutes:

The non-public minutes of the meeting held on 20 November 2017 were agreed.

 ...  view the full minutes text for item 13a

13b

Non-Public Minutes of the Nominations Committee

To receive the non-public minutes of the meeting of the Nominations Committee of the Barbican Centre Board held on 20 November 2017.

 ...  view the full agenda text for item 13b

Minutes:

The draft non-public minutes of the meeting held on 20 November 2017 were received.

 ...  view the full minutes text for item 13b

14.

Theatre & Dance: Non-public Appendices

To be read in conjunction with item X.

 ...  view the full agenda text for item 14.

Minutes:

The Board received the non-public appendices to be read in conjunction with item 8.

 

 ...  view the full minutes text for item 14.

15.

Board Appointment

Report of the Town Clerk (TO FOLLOW).

 ...  view the full agenda text for item 15.

Minutes:

Members considered and approved the appointment of Jenny Waldman to the Board, for a three-year term effective March 2018.

 ...  view the full minutes text for item 15.

16.

Bad Debt Annual Update

Report of the Chief Operating & Financial Officer

.

 ...  view the full agenda text for item 16.

Minutes:

The Board considered and approved a report of the Managing Director detailing the various debts under £5,000 in value which he intended to write-off under the terms of his delegated

Authority, and seeking approval for the write-off of one debt above £5,000 in value.

 ...  view the full minutes text for item 16.

17.

Business Review

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 17.

Minutes:

The Board received a report of the Chief Operating & Financial Officer setting out the Business Review for the Period 8 Accounts 2017/18.

 

 ...  view the full minutes text for item 17.

18.

SBR / Strategic Plan Update

Report of the Managing Director.

 ...  view the full agenda text for item 18.

Minutes:

The Board received a report of the Managing Director providing an update in respect of the Barbican’s Strategic Plan and Service Based Review targets.

 

 ...  view the full minutes text for item 18.

19.

*Risk Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 19.

Minutes:

The Board received a report of the Director of Operations & Buildings updating Members on the key risks facing the Centre and detailing the steps being taken to mitigate these risks.

 

RECEIVED.

 

 ...  view the full minutes text for item 19.

20.

Projects Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 20.

Minutes:

The Board received a report of the Director of Operations & Buildings providing an update on the Centre’s building and refurbishment projects.

 

 ...  view the full minutes text for item 20.

21.

Report of Urgent Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 21.

Minutes:

The Board received a report of the Town Clerk advising of one action taken under urgency procedures since the last meeting, in relation to security enhancements.

 ...  view the full minutes text for item 21.

22.

Questions relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 22.

23.

Any other business the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 23.

24.

Confidential Minutes

To agree the confidential minutes of the meeting held on 20 November 2017.

 ...  view the full agenda text for item 24.

Minutes:

The Board approved the confidential minutes of the meeting held on 20 November 2017.

 ...  view the full minutes text for item 24.

25.

IT Restructure

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 25.

Minutes:

The Board considered a report of the Chief Operating & Financial Officer concerning a proposed restructure.

 ...  view the full minutes text for item 25.

 


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