Agenda and minutes

Apologies for absence were received from Trevor Phillips and Judith Pleasance.

There were none.

To approve the public minutes and summary of the Barbican Centre Board meeting held on 20 November 2017.

The public minutes and summary of the meeting held on 20 November 2017 were approved.

To receive the public minutes and summary of the Nominations Committee of the Barbican Centre Board held on 20 November 2017.

The draft public minutes and summary of the meeting held on 20 November 2017 were received.

Report of the Town Clerk.

The Board noted the various outstanding actions and the updates provided thereon. The forthcoming workplan for Board meetings in 2018 was also noted.

RECEIVED.

Report of the Managing Director (TO FOLLOW).

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas.

Introducing the report, the Managing Director took the opportunity to

RECEIVED.

Report of the Townn Clerk.

The Board considered a report of the Town Clerk which set out a series of potential actions to be taken to address those items identified through the recent Skills and Effectiveness Review.

RESOLVED: That the proposed action plan and associated timelines, set out at Appendix A to the report, be agreed.

Report of the Head of Human Resources, Barbican Centre.

The Board considered a report of the Head of Human Resources presenting a Safeguarding Policy which had been developed to outline the key processes in place to ensure the Barbican provided a safe and welcoming environment for all children and young people who use the Centre or attend events. The policy set out the key staff responsible for safeguarding and the procedures followed if any concerns were reported.

It was clarified that, whilst relevant policies covering these matters had existed previously, this document had been produced to collate and make clearer the processes in place.

RESOLVED: That the Safeguarding Policy, as set out at Appendix 1 to the report, be approved.

Report of the Managing Director.

The Board received the draft high-level business plan for the Barbican Centre for 2018/19.

RECEIVED.

Report of the Director of Arts.

N.B. – To be read in conjunction with the non-public appendices at Item 14.

The Board received a report of the Director of Arts providing an update on performance over the past year and setting out the opportunities, challenges and plans for the coming period.

There was one urgent item:

Terms of Reference: Annual Review

The Board considered a report of the Town Clerk, which had been omitted from the agenda in error and which presented the Board’s terms of reference for review. Members were also asked to consider whether the current meeting frequency was appropriate.

RESOLVED: That:

·       the terms of reference of the Board be approved without amendment for submission to the Court in April 2018; and,

·         no change be required to the frequency of the Board’s meetings.  

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

To agree the non-public Minutes of the Barbican Centre Board meeting held on 20 November 2017.

The non-public minutes of the meeting held on 20 November 2017 were agreed.

To receive the non-public minutes of the meeting of the Nominations Committee of the Barbican Centre Board held on 20 November 2017.

The draft non-public minutes of the meeting held on 20 November 2017 were received.

To be read in conjunction with item X.

The Board received the non-public appendices to be read in conjunction with item 8.

Report of the Town Clerk (TO FOLLOW).

Members considered and approved the appointment of Jenny Waldman to the Board, for a three-year term effective March 2018.

Report of the Chief Operating & Financial Officer

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The Board considered and approved a report of the Managing Director detailing the various debts under £5,000 in value which he intended to write-off under the terms of his delegated

Authority, and seeking approval for the write-off of one debt above £5,000 in value.

Report of the Chief Operating & Financial Officer.

The Board received a report of the Chief Operating & Financial Officer setting out the Business Review for the Period 8 Accounts 2017/18.

Report of the Managing Director.

The Board received a report of the Managing Director providing an update in respect of the Barbican’s Strategic Plan and Service Based Review targets.

Report of the Director of Operations & Buildings.

The Board received a report of the Director of Operations & Buildings updating Members on the key risks facing the Centre and detailing the steps being taken to mitigate these risks.

RECEIVED.

Report of the Director of Operations & Buildings.

The Board received a report of the Director of Operations & Buildings providing an update on the Centre’s building and refurbishment projects.

Report of the Town Clerk.

The Board received a report of the Town Clerk advising of one action taken under urgency procedures since the last meeting, in relation to security enhancements.

There were no questions.

There were no urgent items.

To agree the confidential minutes of the meeting held on 20 November 2017.

The Board approved the confidential minutes of the meeting held on 20 November 2017.

Report of the Chief Operating & Financial Officer.

The Board considered a report of the Chief Operating & Financial Officer concerning a proposed restructure.