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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Leanne Murphy
tel. no.: 020 7332 3008  Email: leanne.murphy@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy John Bennett and Trevor Phillips.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

ORDER OF THE COURT OF COMMON COUNCIL pdf icon PDF 60 KB

To receive the Order of the Court of Common Council dated 19 April 2018 appointing the Board and setting its Terms of Reference.

 ...  view the full agenda text for item 3.

Minutes:

The Order of the Court, appointing the Board and setting its terms of reference, was received.

 ...  view the full minutes text for item 3.

4.

ELECTION OF CHAIRMAN

To elect a Chairman in accordance with Standing Order No.29.

 ...  view the full agenda text for item 4.

Minutes:

In accordance with Standing Order No.29, the Board proceeded to elect a Chairman for the ensuing year. The Town Clerk read a list of Members eligible to stand and Deputy Giles Shilson, being the only Member expressing his willingness to serve, was duly elected as Chairman.

 

The Chairman thanked Members for their support and took the opportunity to welcome Alderman David Graves, Simon Duckworth and Jenny Waldman to their first meeting. The Chairman also thanked outgoing Members Deputy Catherine McGuinness and Deputy Edward Lord for their contributions over the past year.

 

 ...  view the full minutes text for item 4.

5.

ELECTION OF DEPUTY CHAIRMAN

To elect a Deputy Chairman in accordance with Standing Order No. 30.

 ...  view the full agenda text for item 5.

Minutes:

The Committee proceeded to elect a Deputy Chairman in accordance with Standing Order No. 30. The Town Clerk read a list of Members eligible to stand and Deputy Tom Sleigh, being the only Member expressing his willingness to serve, was duly elected as Deputy Chairman.

 

 ...  view the full minutes text for item 5.

6.

Board Minutes pdf icon PDF 77 KB

To approve the public minutes and summary of the Barbican Centre Board meeting held on 21 March 2018.

 

 ...  view the full agenda text for item 6.

Minutes:

The public minutes and summary of the Board meeting held on 21 March 2018 were approved.

 

 ...  view the full minutes text for item 6.

7.

Outstanding Actions and Workplan pdf icon PDF 45 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Board received a report of the Town Clerk setting out the outstanding actions list and noted the various updates and additions. The forthcoming workplan for Board meetings in 2018/19 was also noted.

 

In relation to action 1) Discretionary Expenditure, it was agreed that the wording should be changed to Beyond Barbican Expenditure.

 

In response to a Member’s comment, it was agreed that the report regarding Beyond Barbican Expenditure should come to the Finance Committee on 4 July 2018 prior to the Board on 18 July 2018.

 

RECEIVED.

 

 ...  view the full minutes text for item 7.

8.

APPOINTMENT OF SUB-COMMITTEES pdf icon PDF 80 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

The Board considered a report of the Town Clerk concerning the appointment of its various sub-committees for the coming year.

 

RESOLVED -That:-

·      The Reference Sub-Committee be held in abeyance for the year;

 

·      The Chairman would continue representing the Board on the Culture Mile Working Party;

 

·      The Terms of Reference for the Finance Committee, Risk Committee and Nominations Committee of the Barbican Centre Board be agreed; and

 

·      The following Memberships be agreed: -

Finance Committee of the Barbican Centre Board

Deputy Dr Giles Shilson (Chairman of the Board)

Deputy Tom Sleigh (Deputy Chairman of the Board)

Deputy Wendy Hyde (Finance Committee representative)

Emma Kane (Chairman of the Barbican Centre Trust)

Russ Carr

Alderman David Graves

Judith Pleasance

Deputy John Tomlinson

 

Nominations Committee of the Barbican Centre Board

Deputy Dr Giles Shilson (Chairman of the Board)

Deputy Tom Sleigh (Deputy Chairman of the Board)

Simon Duckworth

Lucy Musgrave

Trevor Phillips

Deputy John Tomlinson

 

Risk Committee of the Barbican Centre Board

Deputy Tom Sleigh (Deputy Chairman of the Board)

Deputy Dr Giles Shilson (Chairman of the Board)

Deputy Wendy Hyde (Finance Committee representative)

Alisdair Nisbett (Barbican Centre Trust)

Russ Carr

Alderman David Graves

Judith Pleasance

Deputy John Tomlinson

 

 ...  view the full minutes text for item 8.

9.

Management Report by the Centre's Directors pdf icon PDF 201 KB

Report of the Managing Director.

 ...  view the full agenda text for item 9.

Minutes:

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas. The following comments were made:

 

·         Members were advised that Gali Gold had been appointed as the new Head of Cinema at the Barbican.

 

·         Members were advised that ‘Basquiat – Rage To Riches’ had won a Bafta award for Best Specialist Factual.

 

·         With regards to the new guide format, it was noted that a number of amendments were being implemented in response to feedback received. One of these would be the reintroduction of the calendar feature.

 

·         The Director of Arts noted that, since the publication of the report, visitor numbers for the Another Kind of Life exhibition, which had been performing well and ahead of target, had slowed. This dip in figures correlated with the recent improved weather. It was expected that this exhibition would still would finish to target, however.

 

·         The Director of Learning & Engagement highlighted the impact of two recent Creative Learning collaborations, one linked to the Jazz at Lincoln Center and the other the LA Phil, which represented high quality ‘connected arts and learning’ in action. The sum of the two projects involved young musicians from London, Bristol, Sage Gateshead, Raploch in Scotland, New York and Los Angeles.   This represented a broad social demographic of young people from across London, the UK and US.  It was noted that there is still learning to be gained (particularly from the US) as to how we ensure genuine diversity across the range of classical and jazz ensembles we develop through our programmes.

 

·         Members were provided with copies of “Tuning into Change: A Youth Manifesto for the Arts Written for Young People by Young People” providing a timely, passionate statement about the essential role of the arts in transforming society.

 

·         The Young Artist Away

 ...  view the full minutes text for item 9.

10.

*ACTIONS TAKEN UNDER DELEGATED AUTHORITY OR URGENCY PROCEDURES pdf icon PDF 67 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 10.

Minutes:

The Board considered a report of the Town Clerk providing an update on action taken by the Town Clerk under delegated authority procedures in consultation with the Chairman and Deputy Chairman since the last meeting of the Board, in accordance with Standing Order No. 41(b).

 

RECEIVED.

 

 ...  view the full minutes text for item 10.

11.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 11.

12.

Any other Business that the Chairman considers Urgent

Minutes:

There were no urgent items.

 

 ...  view the full minutes text for item 12.

13.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

 

 

14 - 25

3

 

 

 ...  view the full minutes text for item 13.

14.

Non-Public Board Minutes

To agree the non-public Minutes of the Barbican Centre Board meeting held on 21 March 2018.

 ...  view the full agenda text for item 14.

Minutes:

The non-public minutes of the Board meeting held on 21 March 2018 were approved as a correct record.

 

 ...  view the full minutes text for item 14.

15.

MARKETING & COMMUNICATIONS: ANNUAL PRESENTATION

Report of the Director of Arts.

(N.B. - Appendices 2 and 3 TO FOLLOW).

 ...  view the full agenda text for item 15.

Minutes:

The Board received a report of the Director of Arts providing an overview of the marketing and communications department’s areas of strategic focus and outlining the impact of their activity.

 

 ...  view the full minutes text for item 15.

16.

Projects Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 16.

Minutes:

The Board received a report of the Director of Arts providing an overview of the marketing and communications department’s areas of strategic focus and outlining the impact of their activity.

 

 ...  view the full minutes text for item 16.

17.

Centre For Music update

Oral update - Managing Director to be heard.

 ...  view the full agenda text for item 17.

Minutes:

The Board considered and approved a report of the Director of Operations & Buildings updating Members on the Centre’s building and refurbishment projects and approved the revised budgetary estimates along with the revised phasing of expenditure.

 

 ...  view the full minutes text for item 17.

18.

Gateway 2: Fire Safety Project - Emergency Lighting Systems

Report of the Managing Director.

 ...  view the full agenda text for item 18.

Minutes:

The Board considered and approved a report of the Managing Director concerning the fire safety project and emergency lighting systems.

 

 

 ...  view the full minutes text for item 18.

19.

Gateway 2: Art Gallery 2019 - Cyclical & Fire Precaution Works

Report of the Managing Director.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered and approved a report of the Managing Director updating Members on the art gallery 2019 cyclical and fire precaution works.

 

 

 

 ...  view the full minutes text for item 19.

20.

Gateway 3/4 Options Appraisal: Curve Gallery Project Phase 2

Report of the Managing Director.

 ...  view the full agenda text for item 20.

Minutes:

The Board considered and approved a report of the Managing Director providing Members with an overview of options for potential refurbishment at the Curve Gallery.

 ...  view the full minutes text for item 20.

21.

Gateway 7: Frobisher Level 4 Refurbishment

Report of the Managing Director.

 ...  view the full agenda text for item 21.

Minutes:

The Board considered and approved a report of the Managing Director concerning the refurbishment of the Conference Floor on Level 4.

 ...  view the full minutes text for item 21.

22.

UPDATE ON THE BARBICAN BUDGET 2018/19

Report of Chief Operating & Financial Officer (TO FOLLOW).

 ...  view the full agenda text for item 22.

Minutes:

The Board received a report of the Chief Operating & Financial Officer providing an update on the budget for 2018/19.

 

 ...  view the full minutes text for item 22.

23.

*Business Review

Report of the Chief Operating & Financial Officer (TO FOLLOW).

 ...  view the full agenda text for item 23.

Minutes:

The Board received a report of the Chief Operating & Financial Officer presenting the draft year end accounts for 2017/18.

 

 

 ...  view the full minutes text for item 23.

24.

*SBR / Strategic Plan Update

Report of the Managing Director.

 ...  view the full agenda text for item 24.

Minutes:

The Board received a report of the Head of Finance & Business Administration providing an update in respect of the Barbican’s Strategic Plan and Service Based Review (SBR) targets.

 

 ...  view the full minutes text for item 24.

25.

*Risk Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 25.

Minutes:

The Board received a report of the Director of Operations & Buildings updating Members on the key risks facing the Centre and detailing the steps being taken to mitigate these risks.

 

 ...  view the full minutes text for item 25.

26.

Questions relating to the work of the Board

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 26.

27.

Any other business the Chairman considers urgent

Minutes:

There were no urgent items.

 

 ...  view the full minutes text for item 27.

 


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