Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Leanne Murphy
tel. no.: 020 7332 3008  Email: leanne.murphy@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy Dr Giles Shilson, Simon Duckworth, Wendy Mead, Lucy Musgrave and Judith Pleasance.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3a

Board Minutes pdf icon PDF 86 KB

To approve the public minutes and summary of the Barbican Centre Board meeting held on 16 May 2018.

 ...  view the full agenda text for item 3a

Minutes:

The public minutes and summary of the Board meeting held on 16 May 2018 were approved.

 

 ...  view the full minutes text for item 3a

3b

Minutes of the Finance Committee pdf icon PDF 58 KB

To receive the public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 4 July 2018 (TO FOLLOW).

 ...  view the full agenda text for item 3b

Minutes:

          The draft public minutes and summary of the meeting held on 4 July 2018 were received.

 

 ...  view the full minutes text for item 3b

3c

Minutes of the Risk Committee pdf icon PDF 64 KB

To receive the public minutes and summary of the Risk Committee of the Barbican Centre Board held on 4 July 2018 (TO FOLLOW).

 ...  view the full agenda text for item 3c

Minutes:

The draft public minutes and summary of the meeting held on 4 July 2018 were received.

 

 ...  view the full minutes text for item 3c

4.

Outstanding Actions and Workplan pdf icon PDF 42 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Board noted the various outstanding actions and the updates provided thereon.

 

In relation to the action 2 regarding gender pay gap reporting, the Board were advised that this information was provided within the equality and inclusion report but that there was no new data.

 

RECEIVED.

 

 ...  view the full minutes text for item 4.

5.

Management Report by the Centre's Directors pdf icon PDF 108 KB

Report of the Managing Director.

 ...  view the full agenda text for item 5.

Minutes:

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas. The following comments were made:

 

·         Members were advised that there had been good progress with the Culture Mile and that Tim Jones had been appointed as Culture Mile Manager.

 

·         Members were advised that Helena Gaunt had been appointed as Principle at the Royal Welsh College of Music & Drama and the Managing Director saw this as an opportunity to strengthen collaboration between the Guildhall School and the Barbican. It was noted that time was needed to scope the range of work undertaken by Helena Gaunt and a temporary solution for the next school year had been decided to cover her responsibilities. Sean Gregory (Director of Learning & Engagement) and Jonathan Vaughan (Vice Principle & Director of Music) would split the responsibilities whilst working closely with Louise Jeffreys (Artistic Director of the Barbican) and support would be provided by Jenny Mollica who had taken on the role of interim Director of Creative Learning.

 

·         The Artistic Director advised Members that the theme for 2018 was The Art of Change and that many projects on the programme had been developed as part of this initiative which has generated support from the press and the public.

 

·         Members were advised that the fifth Walthamstow Garden Party took place on 14-15 July 2018 in collaboration with Waltham Forest Council. The Barbican will support Waltham Forest as the first London borough of culture in 2019.

 

·         It was noted that the partnership between the City of London and London Borough of Islington was growing and the two authorities were focusing specifically on four keys areas: young people’s skills and careers development, music education, cultural enrichment and teacher development.

 

·         Members were advised that the Barbican was looking at how it liaises with its residents.

 ...  view the full minutes text for item 5.

6.

Visual Arts Board Report 2018 pdf icon PDF 272 KB

Report of the Artistic Director.

 ...  view the full agenda text for item 6.

Minutes:

The Board considered a report of the Artistic Director providing Members with an  

overview of the Visual Art department’s strategy and planning, in the context of the Barbican’s vision and mission and Strategic Business Plans. 

 

RECEIVED.

 ...  view the full minutes text for item 6.

7.

Creative Learning Report pdf icon PDF 233 KB

Report of the Director of Learning and Engagement.

 

(N.B. – To be read in conjunction with the non-public appendices at Item X)

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Board considered a report of the Director of Learning and Engagement providing Members with an overview of the Creative Learning department’s strategy and planning, within the period July 2017 – June 2018.

 

RECEIVED.

 

 ...  view the full minutes text for item 7.

8.

Equality and Inclusion update pdf icon PDF 136 KB

Report of the Artistic Director (TO FOLLOW).

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Board considered a report of the Head of HR and Artistic Director providing Members with an update on equality and inclusion initiatives over the last year, detailing progress to date against the long-term strategy, signed off by the Barbican Board last July. The following comments were made:

 

·         Members were advised that the three areas of focus within the Equality and Inclusion Strategy were artists, audiences and work force.

 

·         It was noted that the Barbican Centre recently underwent an internal audit on equality and inclusion by the City of London Audit Team which highlighted recommendations for improvements to processes for greater effectiveness and efficiency. These recommendations were being addressed and a Staff Equality & Inclusion group has been set up with representation from all department to monitor and develop the initiative.

 

·         In response to queries regarding the timelines for proposed KPIs, Members were informed that they would be brought to the Board in approximately six months. It was noted that many areas already have KPIs but that they were needed in other areas. The Chairman agreed to talk to Officers regarding KPIs and encourage an update to come to the Board in September/October.

 

·         A Member disagreed with the wording “we know Britain is becoming much more ethnically diverse” which he regarded as a false statement, particularly in the area of the Barbican Centre, and felt that the report gave the impression that there was no diversity problem. He noted that there was a £90 million pot available to provide funding to five London Boroughs and Walthamstow Forest was expected to be one of the boroughs selected. It was agreed that the Barbican Centre should receive some of this funding which could be used to address the issue of diversity.  

 

·         The Managing Director noted that progress was being made through the creative

 ...  view the full minutes text for item 8.

9.

Beech Street Transformation pdf icon PDF 1 MB

Report of the Town Clerk and the Director of the Built Environment.

 ...  view the full agenda text for item 9.

Minutes:

The Board received a report of the Town Clerk and the Director of the Built Environment providing an overview of the vision for the transformation of Beech Street.

 

Members were advised that the report had already been through the Policy & Resources Committee and that two strands were being developed: one in relation to the transportation and public realm changes led by Built Environment and one in relation to the property refurbishment led by the Barbican and the City Surveyors; both would be subject to Member approvals through the project gateway process. The strands would align regarding the potential for street frontages.

 

Members noted the importance of working with the Barbican’s neighbours and TFL with whom there is support for getting traffic to go in one direction in Beech Street.

 ...  view the full minutes text for item 9.

10.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 10.

11.

Any other Business that the Chairman considers Urgent

Minutes:

The Chairman advised Members that the Nominations Committee meeting that was due to take place prior to the Board meeting had been dissolved by the Town Clerk as the Committee was not quorate. It was noted that there was a suggestion for the Barbican Centre Board for the Nominations Committee to discuss and recommend to the Board, but this had not taken place. It was agreed that the CV for the suggested external Member would be circulated to the Board for consideration in advance of the next Board meeting.  

 ...  view the full minutes text for item 11.

12.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

 

 

13 - 23

3

 

 

 ...  view the full minutes text for item 12.

13a

Non-Public Board Minutes

To agree the non-public Minutes of the Barbican Centre Board meeting held on 16 May 2018.

 ...  view the full agenda text for item 13a

Minutes:

The non-public minutes and summary of the Board meeting held on 16 May 2018 were approved.

 

 ...  view the full minutes text for item 13a

13b

Non-Public Minutes of the Finance Committee

To receive the draft non-public minutes of the Finance Committee of the Barbican Centre Board held on 4 July 2018 (TO FOLLOW).

 ...  view the full agenda text for item 13b

Minutes:

The draft non-public minutes and summary of the meeting held on 4 July 2018 were received.

 ...  view the full minutes text for item 13b

13c

Non-Public Minutes of the Risk Committee

To receive the draft non-public minutes of the Risk Committee of the Barbican Centre Board held on 4 July 2018 (TO FOLLOW).

 ...  view the full agenda text for item 13c

Minutes:

The draft non-public minutes and summary of the meeting held on 4 July 2018 were received.

 

 ...  view the full minutes text for item 13c

14.

Visual Arts: Non-public section and appendices

To be read in conjunction with the report at Item X.

 ...  view the full agenda text for item 14.

Minutes:

The Board considered a non-public appendix item to be read in conjunction with a report of the Artistic Director providing Members with an overview of the Visual Art department’s strategy and planning, in the context of the Barbican’s vision and mission and Strategic Business Plans.  

 

 ...  view the full minutes text for item 14.

15.

Creative Learning: Non-Public Appendices

Two non-public appendices to be read in conjunction with Item X.

 ...  view the full agenda text for item 15.

Minutes:

The Board considered a non-public appendix item to be read in conjunction with a report of the Director of Learning and Engagement providing Members with an overview of the Creative Learning department’s strategy and planning, within the period July 2017 – June 2018.

 

 

 ...  view the full minutes text for item 15.

16.

BARBICAN CENTRE CAPITAL CAP PROGRAMME ANNUAL REPORT (2018) PLUS PROJECTS UPDATE

Report of the Managing Director.

 ...  view the full agenda text for item 16.

Minutes:

The Board considered a report of the Managing Director updating Members on the Centre’s building and refurbishment projects.

 

 ...  view the full minutes text for item 16.

17.

*FIRE SAFETY PROJECT (2) - FIRE DOOR RECTIFICATION PROJECT

Report of the Managing Director.

 ...  view the full agenda text for item 17.

Minutes:

The Board considered and approved a report of the Managing Director concerning the fire safety project on fire door rectification.  

 

 ...  view the full minutes text for item 17.

18.

*FIRE SAFETY PROJECT (3) FIRE STOPPING & COMPARTMENTATION

Report of the Managing Director.

 ...  view the full agenda text for item 18.

Minutes:

19.

*Risk Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 19.

Minutes:

The Board received a report of the Director of Operations & Buildings updating Members on the risk management system at the Barbican, the key risks facing the Centre and detailing the steps being taken to mitigate these risks.

 

 ...  view the full minutes text for item 19.

20.

*Barbican Business Review - May Accounts (Period 2)

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 20.

Minutes:

The Board received a report of the Chief Operating & Financial Officer providing an update in respect of the Period 2 accounts.

 

 ...  view the full minutes text for item 20.

21.

*Strategic Plan Update

Report of the Artistic Director.

 ...  view the full agenda text for item 21.

Minutes:

The Board received a report of the Artistic Director providing an update on the Barbican’s five-year Strategic Plan including background information, the mechanisms in place to deliver and evaluate the effectiveness of the projects contained within it, and the progress made against the Barbican’s objectives through specific projects and next steps.

 ...  view the full minutes text for item 21.

22.

*LOCAL STRATEGY AND BEYOND BARBICAN - BARBICAN CENTRE

Report of the Artistic Director.

 ...  view the full agenda text for item 22.

Minutes:

The Board noted a report of the Artistic Director providing an update on the Barbican Centre’s Local Strategy and plans beyond the Barbican.

 

 

 

 ...  view the full minutes text for item 22.

23.

*CATERING UPDATE

Report of the Chief Operating & Financial Officer

 ...  view the full agenda text for item 23.

Minutes:

The Board received a report of the Chief Operating & Financial Officer providing an update on catering, bars and banqueting during the period 2014/15 to 2017/18.

 

 ...  view the full minutes text for item 23.

24.

Questions relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 24.

25.

Any other business the Chairman considers urgent

Minutes:

There was one urgent item.

 ...  view the full minutes text for item 25.