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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Leanne Murphy
tel. no.: 020 7332 3008  Email: leanne.murphy@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy Tom Hoffman, Lucy Musgrave, Trevor Phillips and Judith Pleasance.

 

The Chairman welcomed the new Head of Cinema, Gali Gold, to the Board.  

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3a

Board Minutes pdf icon PDF 91 KB

To approve the public minutes and summary of the Barbican Centre Board meeting held on 23 January 2019.

 ...  view the full agenda text for item 3a

Minutes:

The public minutes and summary of the Board meeting held on 23 January 2019 were approved subject to one typo.

 ...  view the full minutes text for item 3a

3b

Minutes of the Finance Committee pdf icon PDF 57 KB

To receive the draft public minutes of the Finance Committee of the Barbican Centre Board meeting held on 5 March 2019.

 ...  view the full agenda text for item 3b

Minutes:

The draft public minutes of the Finance Committee meeting held on 5 March 2019 were received. The Chairman thanked the Deputy Chair for chairing the meeting in his absence.

 ...  view the full minutes text for item 3b

3c

Minutes of the Risk Committee pdf icon PDF 64 KB

To receive the draft public minutes of the Risk Committee of the Barbican Centre Board held on 23 January 2019.

 ...  view the full agenda text for item 3c

Minutes:

The draft public minutes of the Risk Committee meeting held on 23 January 2019 were received.

 ...  view the full minutes text for item 3c

4.

Outstanding Actions and Workplan pdf icon PDF 44 KB

Report of the Town Clerk

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Board noted the various outstanding actions and the updates provided thereon. The workplan for Board meetings in 2019 was also noted.

 ...  view the full minutes text for item 4.

5.

Management Report by the Barbican's Directors pdf icon PDF 358 KB

Report of the Managing Director.

 ...  view the full agenda text for item 5.

Minutes:

The Board received a report of the Managing Director providing updates from the Barbican Directors on their respective areas. The following comments were made:

 

·         The Managing Director advised Members that the annual theme ‘Life Rewired’ had been launched giving energy and coherence to the programme.

 

·         Following positive C4M announcements in January, the Managing Director quoted an article in the Architects’ Journal calling it an “urban regeneration project”. It was agreed that London needed a cultural infrastructure to thrive and the Barbican was continuing to refine its business model and programme fundraising to progress with this.

 

·         The Artistic Director highlighted a number of projects including OpenFest: Art 50, a free weekender of events in partnership with Sky Arts. Life Rewired events included the Enterprising Adventures Showcase, a project exploring collaborative approaches in arts and neuroscience, an experiment at pitting an AI composer trained on the works of Bach against the original pieces in a concert called The Eternal Golden Braid and Unclaimed, a Wellcome-funded commission telling the stories of a surreal lost property office. 

 

·         Tune into Access, a celebratory free day consisting of performances and participation exploring accessibility, technology and the arts, took place on 18 March marking Disabled Access Day.

 

·         It was noted that proactive work was taking place to celebrate the Barbican Estate’s 50th anniversary and the Barbican Centre would be hosting a key community event on 8 June for residents in collaboration with the Barbican Association celebrating the past, present and future of the estate.

 

·         The Barbican and Guildhall Creative Learning team won the SEND Achievement (Special Educational Needs and Disabilities) at the National Creative Learning Awards for its work with The Garden School in Hackney, a school for learners with autism aged 4 to 16.

 

·         Members were advised that it had been

 ...  view the full minutes text for item 5.

6.

Cinema: Annual Presentation pdf icon PDF 361 KB

Report of the Director of Arts.

(N.B. to be read in conjunction with the non-public report at Item 11)

 ...  view the full agenda text for item 6.

Minutes:

The Board received a report of the Artistic Director regarding the Barbican Cinema Annual Report 2018/19 providing an overview of the Barbican Cinema Department’s activity through 2018-19 and setting out how this relates to the wider Barbican and City of London Corporation’s strategy.

 

RECEIVED.

 ...  view the full minutes text for item 6.

7.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other Business that the Chairman considers Urgent

Minutes:

There was one urgent item:

 

Barbican Board Dinner 2019

 

The Chairman thanked everyone involved with preparing the enjoyable Barbican Board Dinner on 28 February 2019 and welcomed Members to provide feedback.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

10-23

3

 

 

 

 

 ...  view the full minutes text for item 9.

10a

Non-Public Board Minutes

To agree the non-public Minutes of the Barbican Centre Board meeting held on 23 January 2019.

 ...  view the full agenda text for item 10a

Minutes:

The non-public minutes and summary of the Board meeting held on 23 January 2019 were approved.

 

 ...  view the full minutes text for item 10a

10b

Non-Public Minutes of the Finance Committee

To receive the draft non-public minutes of the Finance Committee of the Barbican Centre Board held on 5 March 2019.

 ...  view the full agenda text for item 10b

Minutes:

The draft non-public minutes of the Finance Committee meeting held on 5 March 2019 were received.

 

 ...  view the full minutes text for item 10b

10c

Non-Public Minutes of the Risk Committee

To receive the draft non-public minutes of the Risk Committee of the Barbican Centre Board held on  23 January 2019.

 ...  view the full agenda text for item 10c

Minutes:

The draft non-public minutes of the Risk Committee meeting held on 23 January 2019 were received.

 

 ...  view the full minutes text for item 10c

11.

Cinema: Annual Presentation (Non-Public Update)

To be read in conjunction with Item 6.

 ...  view the full agenda text for item 11.

Minutes:

The Board received the non-public appendices to be read in conjunction with Item 6.

 ...  view the full minutes text for item 11.

12.

High Level Business Plan

Report of the Managing Director.

 ...  view the full agenda text for item 12.

Minutes:

The Board received a report of the Managing Director providing an update on the Barbican Centre’s 2019/20 Business Plan.

 

 ...  view the full minutes text for item 12.

13.

International Strategy

Report of the Artistic Director.

 ...  view the full agenda text for item 13.

Minutes:

The Board received a report of the Artistic Director providing an update on the Barbican Centre’s International Strategy.

 

 ...  view the full minutes text for item 13.

14.

Retail Review

Report of the Chief Operating and Financial Officer.

 ...  view the full agenda text for item 14.

Minutes:

The Board received a report of the Chief Operating and Financial Officer providing an update on the Barbican Centre’s Retail Review.

 

 ...  view the full minutes text for item 14.

15.

Risk Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 15.

Minutes:

The Board received a report of the Director of Operations and Buildings advising Members of the risk management system in place at the Barbican, updating on the significant risks that had been identified and outlining measures for mitigation of these risks.

 

 ...  view the full minutes text for item 15.

16.

*FIRE RECTIFICATION WORKS - FIRE SIGNAGE (GATEWAY 2)

Report of the Managing Director.

 ...  view the full agenda text for item 16.

Minutes:

The Board considered and approved a Gateway 2 Project Proposal report of the Managing Director regarding the Barbican Centre Fire Rectification Works concerning Fire Signage.

 

 ...  view the full minutes text for item 16.

17.

*FIRE RECTIFICATION WORKS - SPRINKLER SYSTEMS (GATEWAY 2)

Report of the Managing Director.

 ...  view the full agenda text for item 17.

Minutes:

The Board considered and approved a Gateway 2 Project Proposal report of the Managing Director regarding the Barbican Centre Fire Rectification Works concerning Sprinkler Systems.

 

 ...  view the full minutes text for item 17.

18.

*CONCERT HALL STEINWAY PIANO PURCHASE (GATEWAY 2)

Joint report of the Managing Director and Head of Music Barbican Centre.

 

 ...  view the full agenda text for item 18.

Minutes:

The Board considered and approved a Gateway 2 Project Proposal report of the Managing Director and Head of Music concerning the Concert Hall Steinway Piano Purchase.

 

 ...  view the full minutes text for item 18.

19.

*BARBICAN BUSINESS REVIEW - JANUARY ACCOUNTS (PERIOD 10)

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered a report of the Chief Operating & Financial Officer setting out the Business Review for the January 2018 Period 10 accounts.

 

 ...  view the full minutes text for item 19.

20.

*UPDATE ON BARBICAN BUDGET 2019/20

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 20.

Minutes:

The Board considered a report of the Chief Operating & Financial Officer providing Members with an update on the Barbican Budget for 2019/20.

 

 ...  view the full minutes text for item 20.

21.

REPORT OF URGENT ACTION TAKEN

Report of the Town Clerk.

 ...  view the full agenda text for item 21.

Minutes:

The Board considered three reports of the Town Clerk providing Members with an update on urgent actions taken since the last Board meeting.

 

 ...  view the full minutes text for item 21.

22.

NON-PUBLIC QUESTIONS ON MATTERS RELATING TO THE WORK OF THE BOARD

Minutes:

There was one question.

 ...  view the full minutes text for item 22.

23.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE BOARD AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED

Minutes:

There was one urgent item.

 ...  view the full minutes text for item 23.

 


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