Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Leanne Murphy
tel. no.: 020 7332 3008  Email: leanne.murphy@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Russ Carr and Alderman William Russell.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

ORDER OF THE COURT OF COMMON COUNCIL pdf icon PDF 60 KB

To receive the Order of the Court of Common Council dated 25 April 2019 appointing the Board and setting its Terms of Reference.

 ...  view the full agenda text for item 3.

Minutes:

The Order of the Court, appointing the Board and setting its terms of reference, was received.

 ...  view the full minutes text for item 3.

4.

ELECTION OF CHAIRMAN

To elect a Chairman in accordance with Standing Order No.29.

 ...  view the full agenda text for item 4.

Minutes:

In accordance with Standing Order No.29, the Board proceeded to elect a Chairman for the ensuing year. The Town Clerk read a list of Members eligible to stand and Deputy Giles Shilson, being the only Member expressing his willingness to serve, was duly elected as Chairman.

 

The Chairman thanked Members for their support and took the opportunity to welcome Alderman William Russell to his first meeting. The Chairman also thanked outgoing Members Deputy John Tomlinson and Trevor Philips for their contributions over the past year.

 ...  view the full minutes text for item 4.

5.

ELECTION OF DEPUTY CHAIRMAN

To elect a Deputy Chairman in accordance with Standing Order No. 30.

 ...  view the full agenda text for item 5.

Minutes:

The Committee proceeded to elect a Deputy Chairman in accordance with Standing Order No. 30. The Town Clerk read a list of Members eligible to stand and Deputy Tom Sleigh, being the only Member expressing his willingness to serve, was duly elected as Deputy Chairman.

 ...  view the full minutes text for item 5.

6.

Board Minutes pdf icon PDF 88 KB

To approve the public minutes and summary of the Barbican Centre Board meeting held on 20 March 2019.

 ...  view the full agenda text for item 6.

Minutes:

The public minutes and summary of the Board meeting held on 20 March 2019 were approved subject to a typo.

 

A Member noted that with regards to the minute concerning the Barbican’s growing presence in China, the Culture Ambassador referenced was the Culture Ambassador of the Xinjiang Province. 

 ...  view the full minutes text for item 6.

7.

Outstanding Actions and Work Plan pdf icon PDF 47 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Board noted the various outstanding actions and the updates provided thereon. The workplan for Board meetings in 2019 was also noted and would be updated.

 

With regards to action 3 concerning including a strapline on tickets, a Member queried whether the Box Office could inform people of a discount to use in the shops, etc. It was noted that a discount was currently only available to members as a perk of having a membership. A business modelling exercise was due to take place which would look at the pros and cons of discounts.

 

 

 ...  view the full minutes text for item 7.

8.

APPOINTMENT OF SUB-COMMITTEES pdf icon PDF 87 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

The Board considered a report of the Town Clerk concerning the appointment of its various sub-committees for the coming year.

 

RESOLVED - That:-

 

·         The Reference Sub-Committee be held in abeyance for the year;

 

·         The Chairman would continue representing the Board on the Culture Mile Working Party;

 

·         The Terms of Reference for the Finance Committee, Risk Committee and Nominations Committee of the Barbican Centre Board be agreed; and

 

·         The following Memberships be agreed: -

 

Finance Committee of the Barbican Centre Board

Deputy Dr Giles Shilson (Chairman of the Board)

Deputy Tom Sleigh (Deputy Chairman of the Board)

Deputy Wendy Hyde (Finance Committee representative)

Emma Kane (Chairman of the Barbican Centre Trust)

Russ Carr

Alderman David Graves

Judith Pleasance

 

Nominations Committee of the Barbican Centre Board

Deputy Dr Giles Shilson (Chairman of the Board)

Deputy Tom Sleigh (Deputy Chairman of the Board)

Simon Duckworth

Lucy Musgrave

Deputy Tom Hoffman

Jenny Waldman

 

Risk Committee of the Barbican Centre Board

Deputy Tom Sleigh (Deputy Chairman of the Board)

Deputy Dr Giles Shilson (Chairman of the Board)

Deputy Wendy Hyde (Finance Committee representative)

Alisdair Nisbett (Barbican Centre Trust)

Russ Carr

Alderman David Graves

Judith Pleasance

 

 ...  view the full minutes text for item 8.

9.

Management Report by the Centre's Directors pdf icon PDF 340 KB

Report of the Managing Director.

 ...  view the full agenda text for item 9.

Minutes:

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas. The following comments were made:

 

·         The Managing Director advised Members that the launch of several events, including Sound Unbound and AI: More than Human exhibition, had brought a busy and successful period for the Centre. However, the Fundamental Review presented potential issues and the Centre was building a response to deal with the concerns.

 

·         The Artistic Director highlighted a number of successes including a seven page article in the Observer and a limited edition cover on Harper’s Bazaar regarding the Lee Krasner exhibition, great coverage of the AI exhibition, the box office success of Grief is a thing with Feathers, positive reviews for Avalanche, and the success of the third Sound Unbound free event which received over 1,200 attendees and 5* reviews. 

 

·         A music event developed through the City Islington Partnership launched on 3 April 2019 involving one out-of-school programme with two more to follow.

 

·         The Estate 50 event, a fruitful collaboration between the Learning and Engagement Team and Barbican residents celebrating the 50th anniversary Barbican Estate on Saturday 8 June, would be followed by a Corporation reception at the Centre.

 

·         It was noted that Squish Space had received 10,000 visitors in the 100 days since it opened, and evaluations indicated visitors were coming from a wide number of boroughs.

 

·         A showcase sharing the work of the Primary School Barbican Box took place on 30 April 2019 at which children’s author Michael Rosen produced poetry. Michael Rosen plans to reproduce the poems for wider distribution.

 

·         Members were advised that there had been good progress on the security, fire and CWP projects and that 90% of the ad hoc list were complete and audited.

 

·         The Director of Operations & Buildings noted that the

 ...  view the full minutes text for item 9.

10.

Gender Identity Policy pdf icon PDF 64 KB

Report of the Town Clerk and Chief Executive.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

The Board received a report of the Town Clerk and Chief Executive concerning the City Corporation’s policy on gender identity, and the findings from independent analysis of an online survey conducted in 2018.

 

RESOLVED – That Members:-

 

·         Consider the survey findings;

 

·         Note the Gender Identity Policy and its implications for them.

 ...  view the full minutes text for item 10.

11.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 11.

12.

Any other Business that the Chairman considers Urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 12.

13.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

14-25

3

 

 

 

 

 ...  view the full minutes text for item 13.

14.

Non-Public Board Minutes

To agree the non-public Minutes of the Barbican Centre Board meeting held on 20 March 2019.

 ...  view the full agenda text for item 14.

Minutes:

The non-public minutes and summary of the Board meeting held on 20 March 2019 were approved.

 ...  view the full minutes text for item 14.

15.

MARKETING & COMMUNICATIONS: ANNUAL PRESENTATION

Report of the Artistic Director.

 

 ...  view the full agenda text for item 15.

Minutes:

The Board received a report of the Artistic Director regarding the Barbican Marketing and Communications Annual Report providing an overview of the marketing and communications department’s current areas of activity and strategic focus. 

 ...  view the full minutes text for item 15.

16.

Development Review – Findings and Next Steps

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 16.

Minutes:

The Board received a report of the Chief Operating & Financial Officer regarding the Barbican Development Review providing findings and the next steps.

 

 

 

 ...  view the full minutes text for item 16.

17.

Non- Compliant Waivers

Report of the Managing Director.

 ...  view the full agenda text for item 17.

Minutes:

17a

Audience Segmentation Research

Minutes:

The Board received a Non-Compliant Waiver report of the Managing Director regarding Audience Segmentation Research.

 ...  view the full minutes text for item 17a

17b

Avalanche Set Design

Minutes:

The Board received a late Non-Compliant Waiver report of the Managing Director regarding the Avalanche Set Design and Build.

 

 ...  view the full minutes text for item 17b

17c

Specialist Theatre and Sound Equipment

Minutes:

The Board received a Non-Compliant Waiver report of the Managing Director regarding Specialist Equipment.

 

 ...  view the full minutes text for item 17c

18.

Centre for Music update

Report of the Managing Director.

 ...  view the full agenda text for item 18.

Minutes:

The Board received a report of the Managing Director providing Members with an update concerning Centre for Music.

 ...  view the full minutes text for item 18.

19.

EXHIBITION HALLS UPDATE

Oral update – the Managing Director to be heard.

 ...  view the full agenda text for item 19.

Minutes:

The Board received a verbal update from the Managing Director concerning the exhibition halls.

 

 ...  view the full minutes text for item 19.

20.

Barbican Centre Fire Rectification Projects

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 20.

Minutes:

The Board received a report of the Director of Operations and Buildings providing Members with a status report on the Centre’s Fire Rectification Projects which were born out of the Centre’s Fire Risk Assessments carried out in October 2017.

 

 

 ...  view the full minutes text for item 20.

21.

Business Review – 2018/19 Draft Accounts

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 21.

Minutes:

The Board received a report of the Chief Operating & Financial Officer providing Members with an update on the Barbican Business Review – 2018/19 Draft Accounts.

 

 

 

 ...  view the full minutes text for item 21.

22.

Risk Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 22.

Minutes:

The Board received a report of the Director of Operations and Buildings providing Members with an update on the risk management system in place at the Barbican, the significant risks that have been identified and measures for mitigation of these risks.

 

 

 

 ...  view the full minutes text for item 22.

23.

CWP and Additional Capital Funds for City Fund Properties Update Report (including Non-Cap and Investment projects)

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 23.

Minutes:

The Board received a report of the Director of Operations and Buildings providing Members with an update on Barbican refurbishment and maintenance projects funded by the Cyclical Works Programme (CWP) budget and other additional projects funded from other sources.

 

 ...  view the full minutes text for item 23.

24.

Questions relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 24.

25.

Any other business the Chairman considers urgent

Minutes:

There was one urgent item.

 ...  view the full minutes text for item 25.