Agenda and draft minutes

Venue: VIRTUAL PUBLIC MEETING (ACCESSIBLE REMOTELY) - https://youtu.be/IXSXwdGQVNA

Contact: Leanne Murphy
tel. no.: 020 7332 3008  Email: leanne.murphy@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Lucy Musgrave, Wendy Mead and Alderman William Russell.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

ORDER OF THE COURT OF COMMON COUNCIL pdf icon PDF 82 KB

To receive the Order of the Court of Common Council dated 16 July 2020 appointing the Board and setting its Terms of Reference (TO FOLLOW).

 ...  view the full agenda text for item 3.

Minutes:

The Order of the Court, appointing the Board and setting its terms of reference, was received.

 

 ...  view the full minutes text for item 3.

4.

ELECTION OF CHAIRMAN

To elect a Chairman in accordance with Standing Order No.29.

 ...  view the full agenda text for item 4.

Minutes:

In accordance with Standing Order No.29, the Board proceeded to elect a Chairman for the ensuing year. The Town Clerk read a list of Members eligible to stand and Deputy Tom Sleigh, being the only Member expressing his willingness to serve, was duly elected as Chair.

 

The Chair thanked Members for their support and was pleased to be democratically elected as Chairman of the Board instead of being in the role as Acting Chair.

 

 ...  view the full minutes text for item 4.

5.

ELECTION OF DEPUTY CHAIRMAN

To elect a Deputy Chairman in accordance with Standing Order No. 30.

 ...  view the full agenda text for item 5.

Minutes:

The Committee proceeded to elect a Deputy Chairman in accordance with Standing Order No. 30. The Town Clerk read a list of Members eligible to stand and Deputy Giles Shilson, being the only Member expressing his willingness to serve, was duly elected as Deputy Chairman.

 

 ...  view the full minutes text for item 5.

6.

Board Minutes pdf icon PDF 139 KB

To approve the public minutes and summary of the Barbican Centre Board meeting held on 20 May 2020.

 ...  view the full agenda text for item 6.

Minutes:

The public minutes and summary of the Board meeting held on 20 May 2020 were approved as a correct record.

 

 ...  view the full minutes text for item 6.

7.

Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 7.

Minutes:

The Board noted the various outstanding actions and the updates provided thereon. The Town Clerk confirmed that the Covid-19 pandemic had significantly impacted the work plan for Board meetings in 2020/21 and would be updated following decisions at this meeting.

 

 ...  view the full minutes text for item 7.

8.

Board Appointment pdf icon PDF 90 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

The Board considered a report of the Town Clerk proposing an appointment suggestion for the Barbican Centre Board.

 

Members were informed that the Nominations Committee had considered and approved the recommendation to appoint Zulum Elumogo to the Board at their meeting today. Members were impressed by the candidate and were happy to approve the recommendation.

 

RESOLVED – That Members approve the appointment of Zulum Elumogo to the Board for an initial term of three years.

 

*Zulum Elumogo joined the meeting at this point following his Board appointment.

 ...  view the full minutes text for item 8.

9.

APPOINTMENT OF SUB-COMMITTEES pdf icon PDF 115 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

Minutes:

The Board considered a report of the Town Clerk concerning the appointment of its various sub-committees for the coming year.

 

RESOLVED - That:-

 

·         Approve the merger of the Finance and Risk Committees to form the Finance and Risk Committee;

 

·         Approve the Terms of Reference and composition of the Board’s Sub Committees;

 

·         The Reference Sub-Committee be terminated as it no longer serves a purpose;

 

·         The Chairman would continue representing the Board on the Culture Mile Working Party;

 

·         The Terms of Reference for the Finance and Risk Committee and Nominations Committee of the Barbican Centre Board be agreed; and

 

·         The following Memberships be agreed: -

 

Finance and Risk Committee of the Barbican Centre Board

Deputy Tom Sleigh (Chair of the Board)

Deputy Dr Giles Shilson (Deputy Chairman of the Board)

Jeremy Mayhew (Finance Committee representative)

Emma Kane (Chairman of the Barbican Centre Trust)

Alisdair Nisbet (Barbican Centre Trust)

Randall Anderson

Russ Carr

Deputy Wendy Hyde

 

Nominations Committee of the Barbican Centre Board

Deputy Tom Sleigh (Chair of the Board)

Deputy Dr Giles Shilson (Deputy Chairman of the Board)

Lucy Musgrave

Jenny Waldman

 

 ...  view the full minutes text for item 9.

10.

Management Report by the Centre's Directors pdf icon PDF 229 KB

Report of the Managing Director.

 ...  view the full agenda text for item 10.

Minutes:

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas. The following comments were made:

 

·         The Art Gallery and Conservatory had reopened to the public receiving 5,149 visitors. The Barbican Library reopened on Monday receiving 354 visitors.

 

·         The Manging Director confirmed that whilst a thriving Centre remained the aim, there was a need to manage the speed and degree of return and a phased pattern was needed to ensure safety in line with Government guidelines.

 

·         Developing the digital offer has remained pivotal and cinema on demand had now launched requiring cross-team working.

 

·         The Creative Learning programme has moved into a blended model with improved digital content and strong Partner collaboration.

 

·         The Barbican and Guildhall School jointly hosted an online workshop around ‘Civic Conservatoire / Civic Urbanism’ following the cancelled joint Board away day in March. The Town Clerk agreed to circulate the workshop recording to Members. The Deputy Chairman stated that the civic workshop was very inspiring and pitched for more workshops.

 

·         It was noted that a workshop would take place tomorrow looking at how the Centre could refresh and progress thinking on technology which would include a range of staff inputting.

 

·         Members were informed that the aim remained to create an environment that enables and inspires, and the management alliance continued to ensure this was delivered in a compliant, appropriate and efficient way.

 

·         The Director of Operations and Buildings thanked the engineers and operational staff for their continued hard work throughout the building which ensured the reopening of the Barbican. Local residents were also thanked for their patience whilst works continued. The Chair echoed this thanks and appreciation on behalf of the Board and was happy that visitors were returning to the Centre.

 

·         The Managing Director stated that the closure of

 ...  view the full minutes text for item 10.

11.

Equality and Inclusion Update pdf icon PDF 126 KB

Joint report of the Head of HR, Interim Artistic Director and Director of Innovation and Engagement.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

The Board considered a joint report of the Head of HR, Interim Artistic Director and Director of Innovation and Engagement providing the annual Equality and Inclusion update on the work underway to develop a new strategy for 2020 onwards.

 

Officers acknowledged that whilst there had been some good progress since last year, the timeliness of reviewing equality and inclusion was more significant than ever following the recent impact of the BLM movement highlighting how much more needed to be done. The Barbican has since initiated Listen and Learn sessions for BAME staff to input into and Taskforce has been set up to review work and practices.

 

The Chair of the Barbican Centre Trust advised that greater diversity of Trustees was also important, and she intended to step down as chair to allow new talent to emerge.

 

The Chair advised Members that the City Corporation’s Tackling Racism Taskforce (TRT) was working quickly on all issues and encouraged the Team to input on issues within the cultural workstream that was in development.

 

A Member was concerned that separate BAME groups and networks were another form of segregation for BAME staff and colleagues and felt that groups should be open to all. Several Members disagreed with this view and a Member stated that affinity groups were considered good practice and a safe space for the group in question find their voice and space within an organisation. The Member added that since joining the Board he had and would continue to explore the diversity question and highlighted the importance of diversity of perspective as morally right and creating value in a post-Covid world. It was accepted that there was privilege on the Board, and they should look at what others were doing better to understand what racism was and to ensure diverse content.

 ...  view the full minutes text for item 11.

12.

Visual Arts Annual Report pdf icon PDF 222 KB

Report of the Interim Artistic Director.

(N.B. – To be read in conjunction with the non-public appendices at Item 19)

 ...  view the full agenda text for item 12.

Minutes:

The Board received a report of the on Interim Artistic Director providing an overview of the Visual Arts department’s current areas of activity and strategic focus, outlining the impact of our programme over the past year, and points to key future strategic initiatives.

 

The Head of Visual Arts advised that she was proud of the team as the department had managed to achieve great continuity in comparison to peers in other organisations who had been furloughed. Before the lockdown, huge audiences were being achieved from touring exhibitions. The postponement and cancellation of planned 2020 exhibitions had had a major financial impact, but the team were keen to overcome this challenging time and improve diversity and gender balance of the upcoming programme.

 

A Member queried why the Into the Night exhibition was hugely successful in Vienna but not in the UK. Officers advised that it may not have delivered as it tried to do too much and there were mistakes in how it was run leading to mixed reviews.

 

A Member noted the huge success of Basquiat and asked what the Centre did right so this success could be replicated. It was noted key learning from successes was important, but that Basquiat was a cult figure with a huge following with broad appeal which made the exhibition hard to replicate. It was hoped the upcoming programme would inspire success with great diversity and young audiences.

 

RECEIVED.

 ...  view the full minutes text for item 12.

13.

Projects Update pdf icon PDF 229 KB

Report of the Director of Operations and Buildings.

(N.B. – To be read in conjunction with the non-public appendix at Item 20)

 ...  view the full agenda text for item 13.

Minutes:

The Board received a report of the Director of Operations and Buildings providing Members with an update on the Centre’s maintenance and refurbishment projects that fall under the Cyclical Works Programme (CWP) and additional projects funded from other sources.

 

The Chair noted that he had recently visited the Centre to observe the projects that had were completed during lockdown and the new carpet looked great.

 

RECEIVED.

 

 ...  view the full minutes text for item 13.

14.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 14.

15.

Any other Business that the Chairman considers Urgent

Minutes:

There were no urgent items.

 

 ...  view the full minutes text for item 15.

16.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 16.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

17-31

3

 

 

 

 

 ...  view the full minutes text for item 16.

17.

Non-Public Board Minutes

To approve the non-public Minutes of the Barbican Centre Board meeting held on 20 May 2020.

 ...  view the full agenda text for item 17.

Minutes:

The non-public minutes of the Board meeting held on 20 May 2020 were approved as a correct record.

 ...  view the full minutes text for item 17.

18.

Informal Note of the Finance Committee

To receive the draft informal note of the Finance Committee meeting held on 6 July 2020.

 ...  view the full agenda text for item 18.

Minutes:

Members received the draft informal note of the Finance Committee meeting held on 6 July 2020.

 ...  view the full minutes text for item 18.

19.

VISUAL ARTS: NON-PUBLIC SECTION AND APPENDICES

To be read in conjunction with the report at Item 12.

 ...  view the full agenda text for item 19.

Minutes:

The Board received the non-public Visual Arts update and appendices to be read in conjunction with item 12.

 ...  view the full minutes text for item 19.

20.

Projects Update: Non-Public Appendix

To be read in conjunction with the report at Item 13.

 ...  view the full agenda text for item 20.

Minutes:

The Board received the non-public Projects Update appendix to be read in conjunction with item 13.

 

 ...  view the full minutes text for item 20.

21.

Covid-19 - Situation Update

Report of the Chief Operating and Financial Officer.

 ...  view the full agenda text for item 21.

Minutes:

The Board considered a report of the Chief Operating and Financial Officer providing Members with an update on the current situation for the Centre as a result of the Covid-19 pandemic.

 ...  view the full minutes text for item 21.

22.

Barbican Centre Capital Cap Programme - Annual Report (2020)

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 22.

Minutes:

The Board received a report of the Director of Operations and Buildings providing Members with an update on the Capital Cap system funding many construction/refurbishment and other projects at the Barbican Centre.

 

 

 ...  view the full minutes text for item 22.

23.

Marketing and Communications Annual Report

Report of the Interim Artistic Director.

 ...  view the full agenda text for item 23.

Minutes:

The Board noted a report of the Interim Artistic Director regarding the Barbican Marketing and Communications Annual Report. 

 ...  view the full minutes text for item 23.

24.

Update on Catering and Bars 2019/20

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 24.

Minutes:

The Board noted a report of the Chief Operating & Financial Officer providing a progress update on Catering and Bars 2019/20, outlining the performance and issues of 2019/20 and the proposals going forward.    

 

 

 ...  view the full minutes text for item 24.

25.

Update on Barbican Guildhall Creative Alliance

Report of the Director of Innovation & Engagement.

 ...  view the full agenda text for item 25.

Minutes:

The Board noted a report of the Director of Innovation & Engagement providing Members with an update on the current status of the Barbican Guildhall Creative Alliance, following a strategic review and development of a new Framework, to promote and programme mutual benefit-driven collaborative projects.

 

 

 ...  view the full minutes text for item 25.

26.

Retail Performance 2019/20 update

Report of the Chief Operating and Financial Officer.

 ...  view the full agenda text for item 26.

Minutes:

The Board noted a report of the Chief Operating and Financial Officer providing Members with an overview of the retail operation in 2019/20 (covering the foyer shop, gallery shop and online), an update on progress made following the retail review in November 2018 and the response to the Covid-19 pandemic so far.

 

 

 ...  view the full minutes text for item 26.

27.

Programming Risk Register

Report of the Interim Artistic Director.

 ...  view the full agenda text for item 27.

Minutes:

The Board received a report of the Interim Artistic Director updating Members on the Programming Controversial Risk Register and the identified potential risks that occur as a result of specific programmed events and activities, as well as outlining the mitigation processes in place for each.

 

 ...  view the full minutes text for item 27.

28.

Risk Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 28.

Minutes:

The Board considered a report of the Director of Operations and Buildings updating Members on the risk management system in place at the Barbican, the significant risks that have been identified and measures for mitigation of these risks.

 

 ...  view the full minutes text for item 28.

29.

*Barbican Business Review - May 2020 (Period 2 - 20/21)

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 29.

Minutes:

The Board considered a report of the Chief Operating & Financial Officer setting out the Business Review for the May 2020 (Period 2 – 20/21) accounts.

 ...  view the full minutes text for item 29.

30.

Non-Public questions relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 30.

31.

Any other business the Chairman considers urgent whilst the public is excluded

Minutes:

There was one item.

 ...  view the full minutes text for item 31.