Venue: VIRTUAL MEETING (ACCESSIBLE REMOTELY)
Contact: Leanne Murphy
tel. no.: 020 7332 3008
Email: leanne.murphy@cityoflondon.gov.uk
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Apologies Minutes: Apologies for absence were received from Vivienne Littlechild, the Rt Hon. the Lord Mayor, Alderman William Russell and Jenny Waldman |
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Members Declarations under the Code of Conduct in respect of Items on this Agenda Minutes: There were no declarations. |
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Minutes Minutes: |
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Barbican Centre Board PDF 148 KB To approve the public minutes and summary of the Barbican Centre Board meeting held on 18 Noember 2020. Minutes: The public minutes and summary of the Board meeting held on 18 November 2020 were approved as a correct record. |
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Finance & Risk Committee PDF 125 KB To receive the draft public minutes and summary of the Finance & Risk Committee of the Barbican Centre Board meeting held on 11 January 2021. Minutes: The draft public minutes of the Finance & Risk Committee meeting held on 11 January 2021 were received. |
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Nominations Committee PDF 90 KB To receive the public minutes and summary of the Nominations Committee of the Barbican Centre Board held on 18 November 2020. Minutes: The draft public minutes of the Nominations Committee meeting held on 18 November 2020 were received.
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Outstanding Actions and Work Plan PDF 68 KB Report of the Town Clerk. Additional documents: Minutes: The Board noted the various outstanding actions and the updates provided thereon. The work plan for Barbican meetings in 2021 was also noted. |
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Management Report by the Centre's Directors PDF 274 KB Report of the Managing Director. Minutes: Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas. The following comments were made:
· The Managing Director confirmed the Centre was again closed to the public for the third national lockdown and streamed content would continue online. There had been significant activity up until the point of closure achieving a public confidence score of 97/8% and work would continue operationally behind the scenes. It was acknowledged that this had been the most difficult period for the Centre as staff continued to do more for less, and momentum and morale was low under the current restrictions.
· There has been considerable activity online for Creative Learning through schools, teacher training, young creatives, podcasts, etc.
· Members were encouraged to attend the Digital Products meetings that are taking place fortnightly.
· A new Creative Alliance Working Group has been established to provide a forum for planning and progressing Barbican Guildhall bridging projects.
· With regards to operations and buildings, the Team were making the most of unrestricted access to the Barbican and Guildhall School to maintain and enhance assets.
· It was noted that staff were being furloughed where possible across all Departments.
· Regarding Development, it was highlighted that recommendations and introductions were invaluable in terms of potential charitable donations or partnerships and Members were encouraged to liaise with the Director of Development regarding possible connections.
· Members voiced their support for all staff who continued to work extremely hard in difficult times, pulling through and working to build back better. It was noted that the Centre was appreciative of the support from the City Corporation.
· A Member felt that there was an opportunity to promote the Barbican’s event spaces to businesses now looking to downsize and recommended approaching these companies.
· Members were impressed by the support the Barbican |
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Report of the Director of the Built Environment. Additional documents: Minutes: Members considered a report of the Director of the Built Environment concerning the draft Barbican Arts Centre Listed Building Management Guidelines Volume III.
It was requested that a full briefing from the Director of the Built Environment be provided to ensure Members fully understood this important work.
RESOLVED – That Members approved the draft text of the Barbican Listed Building Management Guidelines Draft SPD, Volume III and agree that the document be published for formal public consultation in March 2021 |
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EQUALITY AND INCLUSION UPDATE Oral update - the Director of Innovation & Engagement to be heard. Minutes: The Board received an oral update from the Director of Innovation and Engagement providing an update on the equality and inclusion work underway at the Centre.
Members were informed that the Barbican Anti-Racism Reflect and Initiate Group was live and meeting weekly. This Group was engaging across Centre, looking externally for example of good practice in the Sector and beyond and collaborating with the Barbican’s strategic groups on its workstreams and Business Plan.
Training has progressed regarding inclusive leadership and the Group is working with HR and the Equality Group to roll out a full training programme for the Management Team and staff.
The Group is also aligning with the City Corporation’s Tacking Racism Taskforce and the work coming out from its recommendations that recently went to Policy & Resources Committee. The Town Clerk agreed to share this report. |
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*Internal Audit Update PDF 136 KB Report of the Head of Audit & Risk Management.
Additional documents:
Minutes: The Board considered a report of the Head of Audit & Risk Management providing Members with an update in respect of Internal Audit activity related to the Barbican Centre since its last meeting.
RESOLVED - That Members:-
· Note the report;
· Consider the appropriateness of the delays in high priority recommendations implementation;
· Provide input to high level audit planning proposals for 2021-22 by suggesting potential areas of coverage.
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*Health and Safety Annual Report PDF 191 KB Report of the Director of Operations and Buildings. Minutes: The Board received a report of the Director of Operations and Buildings providing Members with an update on the Centre’s Health and Safety activities and provision over the last year and agenda items for 2021.
RECEIVED. |
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*Projects Update Report PDF 249 KB Report of the Director of Operations and Buildings. (N.B. – To be read in conjunction with the non-public appendix at Item _) Minutes: The Board received a report of the Director of Operations and Buildings providing Members with an update on the Centre’s maintenance and refurbishment projects that fall under the Cyclical Works Programme (CWP) and additional projects funded from other sources.
RECEIVED. |
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Questions on matters relating to the work of the Board Minutes: There were no questions. |
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Any other Business that the Chairman considers Urgent Minutes: External Member advertising
The Chair updated Members on the progress of the new advertising process for External Members on the Board which way underway. The Chair stated that the advertisement would run until Friday, but a great calibre of people had already applied (approximately 100 expressions of interest), and the Nominations Committee would be reviewing candidates at its next meeting. It was hoped that recommendations would be ready for the Board to consider at its March meeting.
Members were supportive of this new process which opened the net much further in attracting talent for the Board. Members were encouraged to share the advert on social media and the Chair and Managing Director noted that they were happy to have informal chats with anyone who might be considering applying. |
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EXCLUSION OF THE PUBLIC MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act. Minutes: RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act. |
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Non-Public Minutes Minutes: |
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Barbican Centre Board To agree the non-public minutes of the Barbican Centre Board meeting held on 18 November 2020. Minutes: The non-public minutes of the Board meeting held on 18 November 2020 were approved as a correct record.
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Finance & Risk Committee To receive the draft non-public minutes of the Finance & Risk Committee of the Barbican Centre Board held on 11 January 2021. Minutes: The draft non-public minutes of the Finance & Risk Committee meeting held on 11 January 2021 were received.
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Nominations Committee To receive the non-public minutes of the meeting of the Nominations Committee of the Barbican Centre Board held on 18 November 2020. Minutes: The draft non-public minutes of the Nominations Committee meeting held on 18 November 2020 were received.
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Theatre: annual presentation Report of the Interim Artistic Director. Minutes: The Board received a report of the Interim Artistic Director providing an overview of the Barbican Theatre and Dance department’s recent activity, current positioning and forward strategy within the context of the Barbican’s overall vision, mission and Strategic Business Plan.
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Covid-19 Situation Update Report of the Chief Operating and Financial Officer. Minutes: The Board considered a report of the Chief Operating and Financial Officer providing Members with an update on the current situation for the Centre as a result of the Covid-19 pandemic.
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Brexit planning update Report of the Managing Director. Minutes: The Committee received a report of the Managing Director setting out the out the key areas of the business likely to be affected by the end of the Brexit transition period and how this could impact the Barbican’s work.
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Barbican Centre & Guildhall School Confined and Dangerous Spaces Joint report of the Director of Operations and Buildings and City Surveyor.
Minutes: The Board considered a joint Gateway 2 project proposal report of the Director of Operations & Buildings and City Surveyor concerning works in confined and dangerous areas of the Barbican Centre and Guildhall School.
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Business Plan Update Report of the Chief Operating & Financial Officer. Minutes: The Board considered a report of the Chief Operating & Financial Officer updating Members on the Barbican business plan, setting out a reporting framework for future Board meetings.
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Audience Analysis in the reopening period July - November 2020 Oral update – the Head of Marketing to be heard. Minutes: The Board received a presentation from the Head of Marketing providing an audience analysis in the reopening period July to November 2020.
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Development update on BCT recruitment Oral update – the Director of Development to be heard. Minutes: The Board received an oral update from the Director of Development providing a development update on Barbican Centre Trust (BCT) recruitment. |
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*Cyber Security Annual Report Report of the Chief Operating & Financial Officer. Minutes: The Board received a report of the Chief Operating & Financial Officer providing Members with an annual summary of the Barbican’s Information Security posture, covering the most prominent external cyber threats, the cyber-related achievements for the year, professional training and development, current system proposals, staff cyber training programme and current risks.
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*Bad Debts Annual Update Report of the Chief Operating & Financial Officer. Minutes: The Board received a report of the Chief Operating & Financial Officer providing Members with an annual summary of the Barbican’s bad debts for the period up to December 2019.
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*Barbican Business Review - November 2020 (Period 8 - 20/21) Report of the Chief Operating & Financial Officer. Minutes: The Board considered a report of the Chief Operating & Financial Officer setting out the Business Review for the November 2020 (Period 8 – 20/21) accounts. |
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*PROJECTS UPDATE: NON-PUBLIC APPENDIX To be read in conjunction with the report at Item _. Minutes: The Board received the non-public Projects Update appendix to be read in conjunction with item 10. |
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*Controversial Programming Risk Register Report of the Interim Artistic Director. Minutes: The Board received a report of the Interim Artistic Director updating Members on the Programming Controversial Risk Register and the identified potential risks that occur as a result of specific programmed events and activities, as well as outlining the mitigation processes in place for each.
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*Risk Update Report of the Director of Operations & Buildings. Minutes: The Board considered a report of the Director of Operations and Buildings updating Members on the risk management system in place at the Barbican, the significant risks that have been identified and measures for mitigation of these risks. |
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Non-Public questions on Matters Relating to the Work of the Board Minutes: There were none. |
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ANY OTHER BUSINESS THE CHAIRMAN CONSIDERS URGENT WHILST THE PUBLIC ARE EXCLUDED Minutes: There were two urgent items. |