Agenda and minutes

Apologies for absence were received from Vivienne Littlechild.

There were none.

To approve the public minutes and non-public summary of the Barbican Centre Board meeting held on 21 July 2021.

The public minutes and non-public summary of the Barbican Centre Board meetings held on 21 July 2021 were approved as an accurate record.

Report of the Managing Director.

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas. The following comments were made:

·         In response to questions by Members regarding the Centre’s policy on bringing staff back to the office, Officers confirmed that staff would be encouraged to come in two days a week; however, this was not a requirement and Heads of Departments were working with staff to decide what was best for their teams. This would be reviewed over autumn and a plan evolved over time. The aim was to make sure the Centre was a safe space for staff to return to.

·         Members were reminded that there were staff and contractors who had worked on site throughout the pandemic and were thanked by the Director of Operations and Buildings.

·         A Member highlighted the opportunity to explore new cultural patterns and enquired what the numbers were for the Centre’s digital offerings which were not provided in the report. Officers agreed to share digital data with Members.

·         A Member asked what the policy was on rescheduling events. Officers confirmed the public were always given honest appraisals of why an event could not go ahead and refunded.

RESOLVED - that the Board endorse Management’s approach to the future activities of the Centre.

There were no questions.

The Chair gave sincere thanks and gratitude to Lucy Musgrave, who recently made the decision to step down from the Board, for her huge contribution and hard work during her tenure as a Member of the Board. These thanks were echoed by Members, and it was hoped she would not be a stranger.

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

To agree the non-public Minutes of the Barbican Centre Board meeting held on 21 July 2021.

The public non-public minutes of the Barbican Centre Board meetings held on 21 July 2021 were approved as an accurate record.

Report of the Town Clerk.

The Board considered a report of the Town Clerk regarding Board appointments, reappointments and proposals regarding the approach for future nominations.

The Chairs of the Finance & Risk Committee and Nominations, Effectiveness & Inclusion Committee to be heard.

The Board noted a verbal update of the Chairs of the Finance & Risk Committee and Nominations, Effectiveness & Inclusion Committee concerning updates for the Sub-Committee Chairs.

Report of Interim Managing Directors.

The Board considered a report of the Interim Managing Directors regarding the Barbican Change Programme.

Report of the Director of Operations & Buildings.

The Board considered a report of the Director of Operations & Buildings regarding Barbican Capital Bids for 2022/23.

Report of the Interim Managing Director.

The Board received a report of the Interim Managing Director providing Members with regular ongoing oversight of key business measures through the Business Performance Indicator Dashboard and the implementation of the new Barbican Business Plan.

Report of the Interim Managing Director.

(N.B. – the appendix has been circulated separately in the Information pack)

The Board received a report of the Interim Managing Director providing Members with an update on the progress of the Barbican Renewal project.

Report of the Interim Managing Director.

(N.B. – the appendix has been circulated separately in the Information pack)

The Board received an update of the Chief Operating & Financial Officer regarding the COVID-19 Situation.

There were no questions in non-public session.

There were no items of business.

? to be heard.

The Board received a verbal update from the Deputy Town Clerk & Chief Executive providing an update on the External Review.

Report of the Executive Director of HR.

The Board received a report of the Executive Director of HR providing a HR Audit setting out a number of recommendations covering data; policies and processes; HR skills and resources; strengthening the ED&I plan and culture change.

The Executive Director of HR to be heard.

The Board received an oral update from the Executive Director of HR concerning the recruitment of a Managing Director.

To receive the draft public minutes of the Finance & Risk Committee held on 6 September 2021.

To receive the draft public minutes of the Nominations, Effectiveness & Inclusion Committee held on 9 September 2021.

To receive the draft non-public minutes of the Finance & Risk Committee held on 6 September 2021.

To receive the draft non-public minutes of the Nominations, Effectiveness & Inclusion Committee held on 9 September 2021.

To be read in conjunction with the report at Item 14.

To be read on conjunction with Item 15.

Report of the Chief Operating & Financial Officer.