Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Gregory Moore
tel. no.: 020 7332 3113  Email: gregory.moore@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy Doug Barrow, Brian Harris, Deputy Keith Knowles, and Deputy Henry Pollard.

 

The Deputy Chairman took the opportunity to record his congratulations on behalf of the Committee to the late Assistant Commissioner Frank Armstrong on being awarded the Queen’s Policing Medal in the New Year’s Honours List.

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

There were none.

 ...  view the full minutes text for item 2.

3a

Minutes pdf icon PDF 155 KB

To agree the public minutes and summary of the meeting held on 7 December 2012 (copy attached).

 ...  view the full agenda text for item 3a

Minutes:

The public minutes and summary of the meeting held on 7 December 2012 were approved.

 

MATTERS ARISING

(1) Road Safety Council (p6) – The Commander advised that contact had been made with the Council and that the Force would be taking up the offer of a seat.

 ...  view the full minutes text for item 3a

3b

Outstanding References pdf icon PDF 66 KB

Report of the Town Clerk (copy attached).

 ...  view the full agenda text for item 3b

Minutes:

The Committee received a report of the Town Clerk highlighting those outstanding actions identified in the minutes from previous meetings.

 

It was asked that target dates be included in future, as well as using the phrase “in progress” rather than pending, as the latter gave the impression that no action was being taken.

 

 ...  view the full minutes text for item 3b

4.

Terms of Reference pdf icon PDF 7 KB

In accordance with the Order of the Court of 6 December 2012, the Committee is invited to review their terms of reference prior to their submission to the Court at its meeting in April 2013.

 

 ...  view the full agenda text for item 4.

Minutes:

In accordance with the resolution of the Court of Common Council of 6 December 2012, the Committee considered its Terms of Reference.

 

The Deputy Chairman suggested that the words “as amended” should be inserted in parentheses in section (d) after reference to the Police Act 1996 for the sake of clarity.

 

Members also noted that the phrase “strategic policing requirement” should be capitalised given it was a specific legal requirement, suggesting that this be incorporated in to section (a).

 

The Town Clerk was instructed look at the wording and revise it for the sake of clarity in accordance with Members’ suggestions.

 

RECEIVED.

 

 ...  view the full minutes text for item 4.

5.

Appointment of Representative to the External Members' Selection Panel

Chairman to be heard.

 ...  view the full agenda text for item 5.

Minutes:

It was agreed that Alderman Alison Gowman should be the Committee’s representative on the Selection Panel.

 ...  view the full minutes text for item 5.

6a

Community Engagement Update pdf icon PDF 223 KB

Additional documents:

Minutes:

The Committee received a report of the Commissioner providing an update on recent community engagement activities, community priorities and forthcoming events.

 

The Lead Member noted that the work with the Safer City Partnership was now being included which was pleasing to see, and on the subject of taxi marshalling it was advised that the Force had been able to identify some £24,000 which could be allocated from the Proceeds of Crime Act 2002 to ensure the scheme’s continuation. The Deputy Chairman paid tribute to both the Safer City Partnership and the City of London Crime Prevention Association for their support and funding for the project over the years.

 

RECEIVED.

 

 ...  view the full minutes text for item 6a

6b

Equality Diversity and Human Rights (EDHR) Update

Minutes:

The Lead Member provided an update on the latest EDHR developments within the Force, advising that despite the recent departure of the Head of Human Resources, she had been assured that the implementation of the Lokahi recommendations would continue on schedule.

 ...  view the full minutes text for item 6b

6c

Any Other Special Interest Area Updates

Minutes:

Independent Custody Visiting

The Lead Member for Custody Visiting brought Members’ attention to some issues surrounding Visitors’ access to the custody suite. The Commander undertook to look in to the matter and the Town Clerk advised that he would brief the Commander on the issue after the meeting.

 ...  view the full minutes text for item 6c

7.

Revenue and Capital Budgets 2012/13 and 2013/14 pdf icon PDF 154 KB

Joint report of the Chamberlain and the Commissioner (copy attached).

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Committee considered a joint report of the Chamberlain and the Commissioner updating the Committee on the latest approved revenue budget for 2012/13 and seeking approval for the proposed revenue budget for 2013/14.

 

The Deputy Chairman sought assurances from the Chamberlain the funding for the Accommodation Project would not be met from the Force’s reserves. The Chamberlain explained that there was no intention to do so at present.

 

The Director of Corporate Services made reference to the 2013/14 budget set out in Appendix B, advising that this was predicated on the expected levels of funding from several grants which had not yet been confirmed. Should the budget change he undertook to keep Members updated.

 

RESOLVED: That:-

·         the latest approved revenue budget for 2012/13 be noted;

·         the 2013/14 revenue budget for submission to Finance Committee be approved; and,

·         the draft Capital budget be approved.

 

 ...  view the full minutes text for item 7.

8.

Custody Inspection Update pdf icon PDF 192 KB

Report of the Commissioner (copy attached).

 ...  view the full agenda text for item 8.

Minutes:

The Committee received a report of the Commissioner updating Members on the progress made in implementing the recommendations of the joint HMIC/HMIP unannounced inspection of custody.

 

In response to Members’ concerns as to the stated project management costs of £40,000 for a £40,000 project, the Commander clarified that management costs given referred to the wider £400,000 project, and thus the cost for the £40,000 smaller project would be a proportionate £4,000. He expressed his confidence that the current measures in place left the Force fully compliant with regulations and demonstrated a reasonable adjustment, with the extra £44,000 considered by the Force as unnecessary at this time due to the limited number of disabled persons detained in custody in the City.

 

With regard to the Police and Criminal Evidence Act translation issues raised by Members at the previous meeting, the Commandeer advises that the Force was currently exploring the procurement of an IT-based translation system to ensure that foreign nationals were made fully aware of their rights and entitlements.

 

RECEIVED.

 ...  view the full minutes text for item 8.

9.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 9.

10.

Any other business that the Chairman considers urgent pdf icon PDF 271 KB

Minutes:

Local Government Finance Settlement 2013/14, Police Settlement, and Mayoral Precept 2013/14

The Committee received a report of the Chamberlain setting out the financial implications of the recent announcement of the Local Government Finance Settlement 2013/14 for the City Fund and identifying the Force’s exposure to a substantial financial risk should the ‘damping’ provision be removed in the post-CSR period.

 

Charity Collections: Resolution from the Licensing Committee

The Committee received a resolution from the Licensing Committee regarding charity collections in the City, highlighting that Committee’s concerns and seeking reassurance over enforcement of the regulations.

 

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

Item No.                                                                     Exempt Paragraphs

                   #                                                                                                      #

                   #                                                                                                      #

                   #                                                                                                      #

 

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED: - That under Section 100 A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act as follows:-

Item No                                                           Exempt Paragraphs

12                                                                                    3

13                                                                                    3

14                                                                                   7

15                                                                                   3

16                                                                                   3

 

 ...  view the full minutes text for item 11.

12.

Non-Public Minutes

To agree the non-public minutes of the meeting held 7 December 2012 (copy attached).

 ...  view the full agenda text for item 12.

Minutes:

The non-public minutes of the meeting held on 7 December 2012 were approved.

 

 ...  view the full minutes text for item 12.

13.

Police Leadership Team Notes

To receive the notes of the meeting held on 17 December 2012 (copy attached).

 ...  view the full agenda text for item 13.

Minutes:

The notes of the meeting held on 17 December 2012 were received.

 ...  view the full minutes text for item 13.

14.

Commissioner's Updates

Commissioner to be heard.

 ...  view the full agenda text for item 14.

Minutes:

The Commissioner was heard concerning on-going and successful operations undertaken by the City of London Police.

 

 ...  view the full minutes text for item 14.

15.

Collaboration Update

Report of the Commissioner (copy attached).

 ...  view the full agenda text for item 15.

Minutes:

The Committee received a report of the Commissioner providing Members with an update on progress made to date in exploring opportunities for increased collaborative working.

 ...  view the full minutes text for item 15.

16.

Renewal of CCTV Support and Maintenance Contract

Report of the Commissioner (copy attached).

 ...  view the full agenda text for item 16.

Minutes:

The Committee approved a report of the Commissioner concerning the extension of the support and maintenance contract of the current digital video storage system.

 ...  view the full minutes text for item 16.

17.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 17.

18.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 18.