Agenda and draft minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Katie Odling
tel. no.: 020 7332 3414  Email: katie.odling@cityoflondon.gov.uk

Items
No. Item

Chairman's opening remarks

The Chairman began the meeting by expressing congratulations to Ken Stewart on being awarded a Queen's Police Medal (QPM).

 

He added further congratulations to Simon Duckworth on his recent OBE.

1.

Apologies

Minutes:

Apologies for absence were received from Vivienne Littlechild and Deputy Richard Regan.

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 2.

3.

Minutes -

Minutes:

3a

RESOLVED - That the public minutes and summary of the meeting held on 23 May 2014 be approved. pdf icon PDF 192 KB

Minutes:

MATTERS ARISING –

 

Barbican Highwalk CCTV – A progress update was circulated to the Committee which advised that contact had been made with the City of London Police, Crime Investigation Directorate to establish levels of incidents over period of 1 – 3 years and this information was currently being collated for analysis. 

 

A further meeting had also taken place with Barbican Estate Officers regarding their understanding of the current situation.  CCTV has been discussed by the Barbican Estate Security Committee on a number of occasions with the outcome of the October 2012 meeting being:

 

“Recommendations & concluding thoughts -

           No additional CCTV coverage is required at this time

           No additional bins are required provided the level and frequency of the existing podium cleaning staff is maintained.

Although the Barbican Estate has low levels of most types of crime, this is not necessarily reflected in individuals’ perception of the risk of being a victim of crime.  The BESC believes it is important to ensure adequate maintenance of existing lighting levels and lines of sight along the podium walkways and all entrances to the Estate to reduce both the fear of crime and act as a deterrent to opportunistic crimes.  Measures to improve these should be considered in badly lit / obscured areas.  Furthermore, when building works impinging on access routes to the Estate / podium walkways are approved, lighting and security factors should be given due consideration to ensure adequate lighting / security during the carrying out of the works.  Consideration should also be given to improvements that may be required following the boarding up of vacant buildings on the Estate podium etc. which may adversely affect existing provision.”

 

Barbican Estate Security Committee

23 October 2012

 

The Committee noted that if the current crime data showed an increase in incidents

 ...  view the full minutes text for item 3a

3b

RESOLVED - That the draft public minutes and summary of the Performance Management and Resource Sub (Police) Committee meeting held on 28 May 2014 be received. pdf icon PDF 138 KB

Minutes:

3c

RESOLVED - That the draft public minutes and summary of the Professional Standards and Integrity Sub (Police) Committee held on 16 May 2014 be received. pdf icon PDF 168 KB

Minutes:

3d

RESOLVED - That the draft public minutes and summary of the Economic Crime Board meeting held on 22 May 2014 be approved. pdf icon PDF 128 KB

Minutes:

4.

Outstanding References pdf icon PDF 70 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the list of outstanding actions be noted.

 ...  view the full minutes text for item 4.

5.

Mobile Technology demonstration

A presentation on the latest mobile technology for the City of London Police.

 ...  view the full agenda text for item 5.

Minutes:

The Committee received a demonstration from T/ Chief Superintendent David McGinley regarding the mobile technology software for the City of London Police.  The new software would enable Officers to have an increased understanding of their role by allowing them to assess information and identify issues more expediently.

 

During discussion, reference was made to the following –

 

·         personal data protection and security;

·         what legal advice had been obtained in respect of the process and forms and language on the software application which it was agreed a legal check and due diligence on business processes and forms associated with the Mobile Working application would be undertaken;

·         the process for dealing with lost or stolen devices;

·         the future opportunities to replace text notebooks with electronic notebooks;

 

The Chairman thanked T/ Chief Superintendent McGinley for the informative presentation and attending the meeting.

 ...  view the full minutes text for item 5.

6.

Community Engagement Update pdf icon PDF 164 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 6.

Minutes:

The Committee received a report of the Commissioner of Police which provided details of issues raised at Ward Level at Panel meetings and the Forces response since the last Community Engagement reports.

 ...  view the full minutes text for item 6.

7.

Review of the Police Property Act Fund pdf icon PDF 153 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Committee considered a report of the Town Clerk regarding the Police Property Act Fund.  The report recommended a fixed proportion of the fund (based on a proportion of the total sum) be donated to charitable causes and that the opportunity be made available to the same charity over consecutive years.

 

The Committee were informed that paragraph 7 of the report and point 8 in Appendix A would be amended to reflect that up to of 75% of the balance would be distributed to charitable causes and this was not set at 75% as the report suggested.

 

RESOLVED – That,

a)    up to 75% of the Police Property Act Fund balance be donated to charitable causes on an annual basis;

b)    the amount granted to individual charities be increased from £1000 to £2500 and that this be formalised into the Criteria for Disbursement; and

c)    Members be provided with the opportunity to donate to the same charity in consecutive years.

 ...  view the full minutes text for item 7.

8.

Road Safety- Casualties and Collisions pdf icon PDF 588 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Committee received a report of the Commissioner of Police which provided an update in respect of road casualties and collisions.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 8.

9.

Annual report of Professional Standards Activity 2013-14 pdf icon PDF 171 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 9.

Minutes:

A report of the Commissioner of Police was received which provided a comprehensive overview of activities relating to the Police Standards over the year 2013/2014.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 9.

10.

Revenue and Capital Outturn 2013/14 pdf icon PDF 162 KB

Joint report of the Chamberlain and The Commissioner of Police.

 

 ...  view the full agenda text for item 10.

Minutes:

A joint report of the Chamberlain and the Commissioner of Police was considered regarding the Revenue and Capital Outturn for 2013/2014.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 10.

11.

Fees and Charges 2014/15 pdf icon PDF 123 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

A joint report of the Chamberlain and the Commissioner of Police was considered in relation to the Fees and Charges for 2014/2015.

 

RESOLVED – That,

a)    the Special Services of Police Charges 2014/15 be agreed, thereby giving explicit approval to the continued use of the hourly charge rates for Private Services provided by the Metropolitan Police Service (MPS); and

b)    the General Fees and Charges be approved, thereby implementing the schedule of rates for the provision of market non-competitive activities be implemented, and in particular agree to follow the MPS scale of charges for 2014/15.

 ...  view the full minutes text for item 11.

12.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 12.

13.

Any other business that the Chairman considers urgent

Minutes:

Economic Crime - The Committee were informed that the City of London Police Authority has been successful in its bid to the PCC Completed Fund for grant funding of £260,000 to set up an Economic Crime Victim Care Unit. The Unit would provide greater support and protection to individuals and businesses targeted by fraud.    In response to a question, it was agreed that the Town Clerk and the Commissioner of Police would update the Chairman on the allocation of funds.

 

The Chairman expressed special thanks to the Commissioner of Police and his Force regarding the outcome of the Horse Meat Enquiry.

 ...  view the full minutes text for item 13.

14.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

Item No.                                                                     Exempt Paragraphs

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 ...  view the full agenda text for item 14.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 14.

15.

Non-Public Minutes -

Minutes:

15a

RESOLVED - That the non-public minutes and summary of the meeting held on 23 May 2014 be approved

To agree the non-public minutes of the meeting held on 23 May 2014.

 ...  view the full agenda text for item 15a

Minutes:

15b

RESOLVED - The draft non-public minutes and summary of the Economic Crime Board meeting held on 22 May 2014 be received

Minutes:

15c

RESOLVED - The draft non-public minutes and summary of the Professional Standards and Integrity Sub (Police) Committee held on 16 May 2014 be received

Minutes:

15d

RESOLVED - The draft non-public minutes and summary of the Performance Management and Resource Sub (Police) Committee meeting held on the 28 May 2014 be received

Minutes:

16.

Closure of Bernard Morgan House

Report of the Commissioner of Police.

 ...  view the full agenda text for item 16.

Additional documents:

Minutes:

The Committee considered and approved a report of the Commissioner of Police regarding the closure of Bernard Morgan House.

 ...  view the full minutes text for item 16.

17.

Action and Know Fraud Project - Gateway 4 Detailed Options Appraisal

Report of the Commissioner of Police.

 ...  view the full agenda text for item 17.

Minutes:

The Committee considered and approved a report of the Commissioner of Police regarding the Action and Know Fraud Project.

 ...  view the full minutes text for item 17.

18.

City of London Police Uniform Procurement

Report of the Commissioner of Police.

 ...  view the full agenda text for item 18.

Additional documents:

Minutes:

The Committee considered and approved a report of the Commissioner of Police regarding the procurement of the City of London Police New Uniform.

 ...  view the full minutes text for item 18.

19.

Covert Policing Update

Report of the Commissioner of Police.

 ...  view the full agenda text for item 19.

Minutes:

A report of the Commissioner of Police was received which provided an update in respect of Covert Policing.

 ...  view the full minutes text for item 19.

20.

Reinstatement of Child / Dependent's Pension

Report of the Commissioner of Police.

 ...  view the full agenda text for item 20.

Minutes:

The Committee considered and approved a report of the Commissioner of Police reading the reinstatement of Child/Dependent’s Pension.

 ...  view the full minutes text for item 20.

21.

Commissioner's Updates

Commissioner to be heard.

 ...  view the full agenda text for item 21.

Minutes:

The Commissioner of Police was heard concerning on-going and successful operations undertaken by the City of London Police.

 ...  view the full minutes text for item 21.

22.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 22.

23.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 23.