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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Katie Odling
tel. no.: 020 7332 3414  Email: katie.odling@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy Richard Regan and Commander Chris Greany.

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 2.

3.

Minutes

Minutes:

3a

RESOLVED: That the minutes of the meeting held on 1 December 2015 be approved. pdf icon PDF 159 KB

Minutes:

3b

RESOLVED: That the Minutes of the Economic Crime Board meeting held on 9 November 2015 be received. pdf icon PDF 124 KB

Minutes:

3c

RESOLVED: That the draft minutes of the Professional Standards and Integrity Sub Committee meeting held on 20 November 2015 be received. pdf icon PDF 185 KB

Minutes:

3d

RESOLVED: That the minutes of the Performance and Resources Management Sub Committee held on 8 December 2015 be received. pdf icon PDF 185 KB

Minutes:

4.

Revenue and Capital Budget 2016/17 and Draft Medium-Term Financial Plan up to 2018/19 pdf icon PDF 316 KB

Joint report of the Chamberlain and the Commissioner of Police.

 ...  view the full agenda text for item 4.

Minutes:

The Committee considered a joint report of the Chamberlain and Commissioner which, following the Government’s announcement of the provisional police funding settlement for 2016/17 in December, provided an update on the draft medium term financial plan presented to your Committee and the Finance Committee in September 2015. 

 

During the discussion, comments were made as follows –

 

The Commissioner confirmed that he had taken a decision to increase the number of firearms officers in the City which would increase the total number of warranted officers by 10 above the numbers shown in the paper.  The Chancellor had said in his autumn statement that central government funding would be available to increase the firearms capability across policing nationally, but it was still not certain how much, if any funding the force would be eligible to receive and operational concerns required the uplift to be made now.

 

·       The Commissioner was certain we would receive some central funding, and he was committed to making further efficiencies in the force, but was not confident at this stage, given the level of reductions and efficiencies made over the past few years, that this would address the funding challenge in its entirety.

 

The Chairman sought a view from the Committee regarding supporting an increase in the business rate premium.  The Chairman of the Policy and Resources Committee expressed a view that before making a decision, it was important to be explicitly clear on the proposals.  In reply, a view was expressed by some Members who stated they would support an increase in the business rate premium in order to ensure greater resilience within the Force.  In addition, further monies would enable an increase in Police Officers.  Some Members of the Committee considered that businesses and residents would support the increase.

 

RESOLVED – That,

a)     the latest forecast

 ...  view the full minutes text for item 4.

5.

Outstanding References pdf icon PDF 70 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

RESOLVED: That the list of outstanding references be noted.

 ...  view the full minutes text for item 5.

6.

Review of Sub-Committees pdf icon PDF 200 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Minutes:

The Committee considered a report of the Town Clerk which recommended a number of changes to increase the size and composition of the Professional Standards and Integrity Sub Committee, the Performance and Resources Management Sub Committee and the Economic Crime Board, such that each is comprised of ten Members.

 

RESOLVED - That,

a)    the size of the Economic Crime Board, the Professional Standards and Integrity Sub Committee and the Performance and Resources Management Sub Committee be increased to ten Members (composition is detailed below):

·         Economic Crime Board

·         Performance and Resource Management Sub Committee; and,

·         Professional Standards and Integrity Sub Committee;

b)    the Town Clerk be instructed to write to all Members of the Court seeking expressions of interest for the co-opted vacancies on the Economic Crime Board and the Professional Standards and Integrity Sub Committee and for the Performance and Resources Management Sub Committee, expressions of interest be sought from the Audit and Risk Management Committee.  The Police Committee will consider the appointments at the next appropriate meeting;

c)    the changes be implemented at the annual meeting of the Committee in May 2016; and

d)    no change be made to the size and composition of the Grand Committee.

 

 

Economic Crime Board

·         The Chairman and Deputy Chairman of the Police Committee (ex-officio)*

·         Up to five Members of the Police Committee appointed by the Police Committee

·         Three co-opted Members from the Court of Common Council to be appointed by the Police Committee.

 

Performance and Resources Management Sub Committee

·         The Chairman and Deputy Chairman of the Police Committee (ex-officio)*

·         Up to six Members of the Police Committee appointed by the Police Committee

·         Two co-opted Members to be appointed by the Audit and Risk Management Committee

 

Professional Standards and Integrity Sub Committee

·         The Chairman and Deputy Chairman of the Police Committee (ex-officio)*

·         Up to

 ...  view the full minutes text for item 6.

7.

Terms of Reference and Frequency of meetings pdf icon PDF 21 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Committee considered a report of the Town Clerk regarding the terms of reference and frequency of meetings of the Committee.

 

RESOLVED – That the terms of reference be approved for submission to the Court.

 ...  view the full minutes text for item 7.

8.

Community Remedy pdf icon PDF 197 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Committee considered a report of the Town Clerk which set out proposals for the Community Remedy Document (CRD).

 

One Member considered that the following revisions should be made to the CRD –

 

1.    Should only apply to first offence

2.    Section 4 and 4a POA offences should be excluded

3.    Should exclude racially aggravated crime – after discussion this was widened to hate crime more broadly

4.    Should be more flexibility on financial threshold – currently £100 damages – as impact on victim can be considerable even with lower value e.g. theft of keys / cards.

 

It was agreed that a meeting with the relevant Member(s), the Commissioner and the Town Clerk would be arranged to discuss a way forward in respect of the proposed revisions and therefore a further report should be brought to the Committee on 25 February 2016.

 

The Town Clerk reminded Members that the purpose of the CRD was to give the victim the opportunity to make a decision on what actions an offender should carry out to repair the damage done and cold be made as an alternative to prosecuting the offender through the courts.

 

RESOLVED – That the report be deferred for a discussion regarding the proposed revisions to the CRD.  The report would be considered at the next meeting on 25 February 2016.

 ...  view the full minutes text for item 8.

9.

Police Property Act Fund pdf icon PDF 158 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

The Committee considered a report of the Town Clerk which provided details of applications and awards from the Police Property Act Fund during 2015.

 

RESOLVED – That,

a)    The following charities receive a grant of £1000 -

·         The Royal Humane Society

·         Housing the Homeless Central Fund

·         St John’s Ambulance

·         Only connect

·         The Sheriffs and Recorders Fund

b)    The following charities receive a grant of £2,500 -

·         Embrace Child Victims of Crime

·         City of London Police – Charity of Children

·         The Police Rehabilitation Trust

·         Care of Police Survivors

 

 ...  view the full minutes text for item 9.

10.

Standard item on the special interest area scheme

Minutes:

10a

Community Engagement Update pdf icon PDF 184 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 10a

Minutes:

The Committee received a report of the Commissioner of Police which detailed issues raised by the community and the police response to them since the last report in September 2015.

 

On behalf of the Committee, the Chairman expressed thanks to Superintendent Helen Isaac and her team for their excellent work.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 10a

10b

Equality Diversity and Human Rights (EDHR) Update pdf icon PDF 110 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 10b

Minutes:

The Committee received a report of the Commissioner of Police which provided an update of Equality and Inclusion related activities conducted by the Force since the previous report to the Committee in September 2015.

 

One Member commented that information on the website regarding EDHR required updating.

 

Members noted that the work with Stonewall continued to be positive.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 10b

10c

Any Other Special Interest Area Updates

Minutes:

There were none.

 ...  view the full minutes text for item 10c

11.

Anti-Terrorism Traffic Regulation Order pdf icon PDF 812 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 11.

Minutes:

The Committee considered a report of the Director of the Built Environment proposing the introduction of an Anti-Terrorism Traffic Regulation Order (ATTRO) in the City on a permanent basis.

 

Members were informed that details of how the Order would operate were still being discussed with Transport for London (TfL) and as a consequence it was suggested that the Order be approved in principle subject to the clarification of certain legal aspects.

 

The Committee questioned whether the rank of the police officer required to make the decision on the instigation of the ATTRO was appropriate.

 

After further discussion a vote was cast. This resulted in two Members voting against the proposal.

 

RESOLVED – That subject to clarification of certain legal proceedings and the applicable statutory processes a permanent City ATTRO be approved in principle after which approval will be given for the following –

 

a)    the Director of the Built Environment or her delegated officer be authorised to carry out consultation and publication of Notice of the proposal to make the City ATTRO;  

 

b)    the Director of the Built Environment or her delegated officer be authorised to evaluate all responses to the consultation and Notice and, if there are no unresolved objections, to determine whether or not to proceed to make the City ATTRO and carry out all associated statutory processes;

 

c)    in the event of there being unresolved objections to the proposal to make the City ATTRO, they be reported to the Planning and Transportation Committee, for that Committee to determine the next step; the Town Clerk in consultation with the Chairman and Deputy Chairman to agree the proposed Protocol.

 

d)    A report on the use of the ATTRO be submitted to Members annually.

 

e)    In the event of TfL agreeing to their roads in the City being included in

 ...  view the full minutes text for item 11.

12.

Policing Plan pdf icon PDF 132 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

The Committee considered a report of the Commissioner of Police regarding the revised Policing Plan 2016-2019 for the City of London, informing the community, stakeholders and staff how the City are was to policed.

 

RESOLVED – That,

a)    the draft Policing Plan 2016-2019 be adopted, subject to any further amendments agreed by the Committee and the Commissioner;

b)    following approval, the plan be published on the internet by 31 March 2016; and

c)    the measures contained within the plan be considered separately by the Police Performance and Resources Management Sub Committee to which performance against the plan would be reported quarterly.

 ...  view the full minutes text for item 12.

13.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 13.

14.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 14.

15.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 15.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 15.

16.

Non-Public Minutes

Minutes:

16a

RESOLVED - That the non-public minutes of the meeting held on 1 December 2015 be approved

Minutes:

16b

RESOLVED - That the non-public minutes of the Economic Crime Board meeting on 9 November 2015 be received

Minutes:

17.

Strengthening the Safety, Security and Amenity of the City Vision and Concept - Waiver Approval

Report of the Commissioner of Police.

 ...  view the full agenda text for item 17.

Minutes:

The Committee received a report of the Commissioner of Police regarding a waiver approval for decision under Urgency by the Chamberlain in relation to strengthening the safety, security and amenity of the City vision and concept.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 17.

18.

Commissioner's Updates

Commissioner to be heard.

 ...  view the full agenda text for item 18.

Minutes:

The Commissioner of Police was heard concerning on-going and successful operations undertaken by the City of London Police.

 ...  view the full minutes text for item 18.

19.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 19.

20.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 20.

21.

RESOLVED - That the confidential minutes of the Professional Standards and Integrity Sub Committee meeting held on 20 November 2015 be received

Minutes:

 


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