Agenda and minutes

Apologies were received from Mark Boleat, Alderman Ian Luder, Helen Marshall and Lucy Sandford.

There were no declarations of interest.

To agree the minutes and summary of the meeting held on 19 May 2016.

RESOLVED – That the minutes of the Police Committee held on 19 May 2016 be approved as a correct record subject to the following amendment:

11. Insulin Dependent ‘Police Officers’ to be replaced with ‘Blue Light Drivers’.

To receive the draft minutes of the meeting held on 31 May 2016.

RESOLVED – That the minutes of the meeting held on 31 May 2016 be received subject to the inclusion of Deputy Henry Pollard being recorded under Apologies for Absence.

To receive the draft minutes of the meeting held on 6 June 2016.

RESOLVED – That the minutes of the meeting held on 6 June 2016 be received.

A Member asked if there was any update on Cycle Safety and it was agreed this should be referred to the Safer City Partnership Strategy group.

Report of the Town Clerk (copy attached).

RESOLVED – That the list of Outstanding References be noted subject to the inclusion of a reference for the Corporate Communication Strategy and Community Engagement Review which has been agreed at the last meeting.

It was further agreed that a reference to funding for the Bridge House Estate be added as an action for the Remembrancer.

To receive any updates

The Chairman reminded those members of the Committee with responsibility for a SIA that he would be seeking verbal updates at each meeting. It was suggested that this could be done on a rota basis.

To receive the presentation (10 minutes)

The Committee received a presentation regarding the City of London Police Museum which was scheduled to open in October 2016. The museum was hosting an open day on 27 July in the Guildhall Galleries complex to illustrate the development of the City's police service from the earliest days, through to modern policing methods. 

Joint Report of the Chamberlain and Commissioner of Police

The Committee received a joint report of the Chamberlain and the Commissioner of Police detailing the revenue and capital outturn for 2015/16.

The Committee was advised that as a result of higher than expected spending the Force’s 2015/16 revenue outturn required a net transfer from the Police General Reserves of £4.5m.  This represented an overall increase of £1.4m compared to the latest budget approved by the Police Committee in January 2016, which envisaged the need to draw some £3.1m from General Reserves. The impact of this adjustment was a revised balance on the Police General Reserve of £4.1m as at 31 March 2016.

The outturn for the year signified a more challenging position for the Force in light of the need to identify future efficiencies and cost reductions to provide a balanced budget for 2017/18 and 2018/19. The outturn and its implications for future assumptions would inform the review of the medium term financial forecasts, the results of which were due to be reported in September.

The Commissioner reassured the Committee that efficiencies were still being proactively sought and more innovative ways of seeking additional income would be explored.

RESOLVED – That the report be noted.

Report of the Commissioner

The Committee received a report of the Commissioner regarding the Force Strategic Risk Register which had been reviewed as part of the quarterly assurance process maintained within the Force. The report had also previously been considered by the Performance and Resource Management Sub-Committee.

It was agreed that a copy of the risk register itself should be circulated to Members and in future appended to the report to facilitate more meaningful discussion.

RESOLVED – That the report be noted.

Report of the Director of Community and Children Services.

The Committee received an update from the Director of Community and Children regarding the activity and performance of the Local Authority Designated Role (LADO) for 2015/16. The update was further to the 2014/15 annual report submitted to the Committee in September 2015 which provided Members with background information on the role of the LADO, referral data and highlighted the need to raise greater awareness of the role both across the City of London Corporation and partners. The Community and Children Services Committee requested that the 2014/15 report be taken to several committees to raise awareness of the role.

In addition to sharing the report with members across a number of committees, a significant amount of training and briefings on the role of the LADO was carried out. As a result of this awareness-raising activity there had been a significant percentage increase in referrals to the LADO in 2015/16 compared to previous years.

RESOLCED – that the update be noted.

Report of the Town Clerk.

The Committee considered a report of the Town Clerk concerning the One Safe City Programme and the creation of a Working Party to oversee it.

Members were advised that the Committee’s representative on the Working Party would be considered at its next meeting in September.

RESOLVED - That:-

1)           It be noted that the Chamberlain, in consultation with the Chairman and Deputy Chairman of the Resource Allocation Sub-Committee was due to consider the allocation of a sum of £567,000 from 2015/16 corporate underspends on City Fund;

2)           Should the above-mentioned sum be approved, it be allocated to take the Programme, and the various projects associated with it, forward in 2016/17; and

3)           A Working Party be created to oversee the Programme, comprising Members of relevant Committees and Chief Officers as follows:-

·           Chairman of Policy and Resources Committee (or representative);

·           One additional Member of Policy and Resources Committee;

·           Chairman of Police Committee (or representative);

·           Chairman of Finance Committee (or representative);

·           Chairman of Port Health and Environmental Services Committee (or representative);

·           Chairman of Planning and Transportation Committee (or representative);

·           Chairman of Community and Children’s Services Committee (or representative);

·           City of London Police Commander (Operations);

·           Assistant Town Clerk - Programme SRO.

In response to a question concerning the current position on the CoL ATTRO, the Committee was advised that consultation on the proposal was due to end that day.

The Chairman asked for the results of the consultation process to be reported back to the Committee.

There were no items of urgent business.

Dame Anne Owers – to be heard (10 minutes)

The Committee heard from Dame Anne Owers, Chair of the Independent Police Complaints Commission (IPCC), who spoke of the expansion of the Commission and improvements to the investigations process, issues going forwards and the need for clarity around recommendations made, and also the impact of the increased threat of terrorism and the role of the IPCC in relation to this.

Dame Anne also congratulated the CoL Police on its effective and timely process for dealing with complaints.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 19 May 2016.

RESOLVED – That the non-public minutes of the Police Committee held on 19 May 2016 be approved as a correct record.

Report of the Chamberlain.

The Sub-Committee considered a report of the Chamberlain regarding the IT Programme for the Police Accommodation Programme.

Report of the City Surveyor and the Director of the Built Environment.

The Committee considered a joint report of the City Surveyor and the Director of the Built Environment concerning the allocation of underutilised parking spaces in London Wall Car Park as part of the City of London Police’s Accommodation Strategy.

Report of the Commissioner

The Committee received a report of the Commissioner of Police regarding the ACRO Criminal Records Office S22A Agreement.

Report of the Commissioner

The Committee received a report of the Commissioner of Police regarding the several national funded units.

Report of the Commissioner

The Committee received a report of the Commissioner of Police in relation to the Crime, Custody, Case Prep and Intelligence (CCCI) system replacement.

Report of the Commissioner

The Sub-Committee considered a report of the Commissioner regarding the River Camera’s project.

Report of the Commissioner

The Committee considered a report of the Commissioner concerning a novation of contract to provide forensic front line mobile device examination terminals and network infrastructure.

Commissioner to be heard.

The Commissioner of Police was heard concerning on-going and successful operations undertaken by the City of London Police.

There were no questions.

The Committee considered an item of urgent business in relation to an alternative decant solution for the City of London Police.