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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Alistair MacLellan  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy Doug Barrow. The Town Clerk noted that Simon Duckworth and Alderman Alison Gowman would be arriving late due to prior commitments.

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes

Minutes:

RESOLVED – That the minutes of the meeting held on DATE are approved as an accurate record, subject to…

 ...  view the full minutes text for item 3.

3a

Police Committee - 1 November 2018 pdf icon PDF 91 KB

Minutes:

RESOLVED, that the public minutes and non-public summary of the meeting held on 1 November 2018 be approved as a correct record.

 ...  view the full minutes text for item 3a

3b

Performance and Resource Management Sub-Committee - 23 November 2018 - TO FOLLOW pdf icon PDF 111 KB

Minutes:

RESOLVED, that the public minutes and non-public summary of the Performance and Resource Management Sub-Committee meeting held on 23 November be received.

 ...  view the full minutes text for item 3b

3c

Economic Crime Board - 28 November 2018 - TO FOLLOW

Minutes:

The Town Clerk noted that this item would be deferred until a future meeting.

 ...  view the full minutes text for item 3c

4.

Outstanding References pdf icon PDF 99 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

Members considered a report of the Town Clerk regarding outstanding references from previous meetings and the following points were made.

 

·         In response to a request from the Chairman, the Town Clerk agreed to maintain the practice of providing numbered references within minutes going forward.

 

1 – Recruitment

 

·         In response to a comment from the Chairman, the Commissioner agreed to label this reference as ongoing pending the minutes of the 23 November Performance and Resource Management Sub-Committee meeting being circulated to Members.

 

2 – City of London Police Response to Government cycling consultation

 

·         The Chairman noted that this reference had been completed and could be closed.

 

3 – Report on income from fees and charges

 

·         The Chairman noted that, whilst this reference remained outstanding, the requirement for a report on income from fees and charges and the application of fees and charges could be merged into the wider work on the Medium-Term Financial Plan (MTFP) would be reported back to Committee in due course. The report should consider what items the Force was applying fees and charges to, and whether those fees and charges were set at the right rate.

 

4 – Update on Community Engagement Review and IAG Consultation

 

·         A Member noted that this reference had been a longstanding item on the outstanding references list and requested that he receive the briefing regarding the IAG outside of the meeting on what progress had been made prior to the Christmas period.

 

5 – Community Engagement Review Report

 

·         The Chairman noted that this reference would remain outstanding until the report had been submitted to Committee in January 2019.

 

6 – Report on Homeless Encampments

 

·         The Chairman noted that this reference was now complete and could be closed.

 

7 – Update on Training Roll-Out

 

·         The Chairman thanked the Commissioner for the written update

 ...  view the full minutes text for item 4.

5.

Revenue Budget Monitoring Report to September 2018 pdf icon PDF 149 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 5.

Minutes:

Members considered a report of the Commissioner regarding Revenue and Budget Monitoring to September 2018 and the following points were made.

 

·         The Chairman highlighted the significant increase in the in-year and medium-term financial deficits, which would require further work on mitigations before a Medium-Term Financial Plan could be agreed.

 

·         The Commissioner of Police noted that he would go into greater detail on some elements of the report once the Committee was in non-public session. Part of his non-public update would be regarding proposed mitigation actions to achieve savings against the identified outturn overspend.

 

·         A Member noted that the projected outturn overspend should never have arisen and requested that the Commissioner provide Members with reassurance that the issue would not recur.

 

·         A Member noted that the table within the report was not in the format that had been requested by the Committee at previous meetings, and this meant it was difficult to gauge how historicthe identified financial issue was.

 

·         A Member requested reassurance from the Commissioner that appropriate financial controls were now in place; more clarity on the reasons for the £6.28m outturn shortfall in the Business Support Directorate; and noted that, in his view, the content of the report following paragraph 10 was not detailed enough to give Members the information they needed to appropriately scrutinise the Revenue and Budgets.

 

·         The Chairman concurred with these points and added that more clarity on reasons underpinning budget variances would be welcome.

 

·         The Commissioner reassured Members that the issues presented to Members were the ‘tail’ of a problem that was being proactively addressed. The Commissioner had reviewed in detail the reasons for the identified issues having first arisen. In short, the total unit cost of police staffing had proved to be higher than predicted which had masked an underlying error in income

 ...  view the full minutes text for item 5.

6.

The use of Spit & Bite Guards and Leg Restraints by the City of London Police pdf icon PDF 100 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members considered a report of the Commissioner regarding the use of Spit & Bite Guards and Leg Restraints by the City of London Police and the following points were made.

 

·         In response to questions from Members, the Commissioner replied that use of the guards and restraints would be subject to a monitoring regime, and that they were in line with guards and restraints used by the three other London Police Forces.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Committee

Minutes:

Stolen Mopeds – Police Tactics

In response to a question from a Member regarding whether the City of London Police was copying recent Metropolitan Police tactics of ramming stolen mopeds, the Commissioner replied that the City of London Police had undertaken joint work with the City of London Police and had therefore adopted the tactic described. The tactics were a response to a change in criminal tactics away from foot muggins to moped/motorcycle muggings.

 

In response to a further question, the Commissioner noted that Officers would be open to prosecution for using ramming tactics as, ultimately, as Police officers they remained accountable for their actions. That said, Police drivers were highly trained. The Commissioner agreed to ensure that due regard for the possibility of causing injury would be taken into account when applying the ramming tactic.

 

Police Committee - Term Limits

In response to a question from a Member, the Town Clerk agreed to include a review of whether a term limit for Common Council Members of the Police Committee should be introduced. The review would be mindful of the required terms of office for Chairman and Deputy Chairman.

 

Black Cab Blockades

In response to a question from a Member, the Commissioner replied that the current Black cab blockades within the City were authorised demonstrations and so were not subject to enforcement. However, the City of London Police would continue to monitor the situation and apply the tests set out within the Public Order Act (1986) to ensure the protests and Police response remained appropriate.

 

 

 ...  view the full minutes text for item 7.

8.

Any other business that the Chairman considers urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

Minutes:

10a

Police Committee - 1 November 2018

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 1 November 2018 be approved as a correct record.

 ...  view the full minutes text for item 10a

10b

Police Accommodation Working Party - 1 November 2018

Minutes:

RESOLVED, that the minutes of the Police Accommodation Working Party meeting held on 1 November 2018 be received.

 ...  view the full minutes text for item 10b

10c

Performance and Resource Management Sub-Committee - 23 November 2018 - TO FOLLOW

Minutes:

RESOLVED, that the minutes of the Performance and Resource Management Sub-Committee meeting held on 23 November 2018 be received.

 

 ...  view the full minutes text for item 10c

10d

Economic Crime Board - 28 November 2018 - TO FOLLOW

Minutes:

The Town Clerk noted that this item had been deferred to a future meeting.

 ...  view the full minutes text for item 10d

11.

Non-Public Outstanding References

Report of the Town Clerk.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED, that the report regarding non-public outstanding references from previous meetings be received.

 

 ...  view the full minutes text for item 11.

12.

Medium Term Financial Plan - TO FOLLOW

Report of the Chamberlain.

 ...  view the full agenda text for item 12.

Minutes:

Members considered a report of the Chamberlain regarding a refresh of the Medium-Term Financial Projection to 2023/24.

 

 ...  view the full minutes text for item 12.

13.

City of London Police IT Modernisation Portfolio Blueprint

Joint Report of the Chamberlain and the Commissioner of Police.

 ...  view the full agenda text for item 13.

Minutes:

Members considered a joint report of the Chamberlain and the Commissioner regarding the City of London Police IT Modernisation Portfolio Blueprint.

 ...  view the full minutes text for item 13.

14.

Gateway 6 Issue - Action and Know Fraud Centre - Contract

Report of the Commissioner of Police.

 ...  view the full agenda text for item 14.

Minutes:

Members considered a Gateway 6 Issue report of the Commissioner regarding Action and Know Fraud Centre – Contract.

 ...  view the full minutes text for item 14.

15.

Gateway 7 - Mobile Working Services

Report of the Commissioner of Police.

 ...  view the full agenda text for item 15.

Minutes:

Members considered a Gateway 7 Outcome report of the Commissioner regarding Mobile Working Services.

 ...  view the full minutes text for item 15.

16.

Wood Street Police Station - Disposal Strategy Update

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

Members considered an update report of the City Surveyor regarding Wood Street Police Station – Disposal Strategy.

 ...  view the full minutes text for item 16.

16a

Resolution of the Capital Buildings Committee regarding Wood Street Police Station - Disposal Strategy Update - 4 October 2018

Report of the Town Clerk.

 ...  view the full agenda text for item 16a

Minutes:

Members considered a resolution of the Capital Buildings Committee regarding Wood Street Police Station – Disposal Strategy.

 

 ...  view the full minutes text for item 16a

17.

City of London Police Transform Programme - Update

Report of the Commissioner of Police.

 ...  view the full agenda text for item 17.

Minutes:

Members considered an update report of the Commissioner regarding the City of London Police Transform Programme.

 ...  view the full minutes text for item 17.

18.

Health, Safety and Wellbeing Annual Performance Update

Report of the Commissioner of Police.

 ...  view the full agenda text for item 18.

Minutes:

Members considered an update report of the Commissioner regarding Health, Safety and Wellbeing Annual Performance.

 ...  view the full minutes text for item 18.

19.

Commissioner's Updates

The Commissioner of Police to be heard.

 ...  view the full agenda text for item 19.

Minutes:

The Commissioner provided Members with a verbal update on current issues.

 ...  view the full minutes text for item 19.

20.

City of London Police - NPCC Brexit Update

Report of the Commissioner of Police.

 ...  view the full agenda text for item 20.

Minutes:

Members considered an update report of the Commissioner regarding the City of London Police – NPCC Brexit Update.

 ...  view the full minutes text for item 20.

21.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 21.

22.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

 

 

TO BE PUT ON AGENDA FRONT SHEET UNDER TOWN CLERK NAME THEN REMOVED FROM HERE

Dates of future meetings

Future meetings of the Committee are scheduled for:

-       18 May 2017;

-       13 July 2017;

-       21 September 2017;

-       2 November 2017; and

-       15 December 2017.

 ...  view the full agenda text for item 22.

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 22.

23.

Confidential Minutes - Police Committee - 1 November 2018

Minutes:

RESOLVED, that the confidential minutes of the meeting held on 1 November 2018 be approved as a correct record.

 ...  view the full minutes text for item 23.

 


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