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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Alistair MacLellan  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Andrew Lentin. The Town Clerk noted that Deputy Henry Pollard would be arriving late.

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 106 KB

To agree the public minutes and non-public summary of the meeting held on 24 January 2019.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that the public minutes and non-public summary of the meeting held on 24 January 2019 be approved as a correct record.

 ...  view the full minutes text for item 3.

4.

Outstanding References pdf icon PDF 107 KB

Joint report of the Town Clerk and Commissioner.

 ...  view the full agenda text for item 4.

Minutes:

5.

Sub-Committee and Board Minutes

Minutes:

5a

Economic Crime Board - 21 January 2019 pdf icon PDF 79 KB

Minutes:

RESOLVED, that the draft public minutes and non-public summary of the Economic Crime Board meeting held on 21 January 2019 be received.

 ...  view the full minutes text for item 5a

5b

Police Pensions Board - 25 January 2019 pdf icon PDF 65 KB

Minutes:

RESOLVED, that the draft public minutes and non-public summary of the Police Pensions Board meeting held on 25 January 2019 be received.

 ...  view the full minutes text for item 5b

5c

Performance and Resource Management Sub-Committee - 6 February 2019 pdf icon PDF 104 KB

Minutes:

RESOLVED, that the draft public minutes and non-public summary of the Performance and Resource Management Sub-Committee meeting held on 6 February 2019 be received.

 ...  view the full minutes text for item 5c

6.

Annual Review of Terms of Reference and Frequency of Meetings pdf icon PDF 158 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Minutes:

Members considered a report of the Town Clerk regarding the annual review of the Committee’s terms of reference and frequency of meetings and the following points were made.

 

·         The Town Clerk noted that the proposed changes outlined within the report resulted from the governance changes agreed by the Committee at its January 2019 meeting.

 

·         Members agreed that the terms of reference should include reference to the appointment of the Chairman of the Police Pensions Board.

 

·         In response to a comment, the Town Clerk agreed to review whether the late January meeting of the Committee could be reconvened to take place earlier that months.

 

RESOLVED, that subjects to comments made, the terms of reference of the Committee be approved for submission both the Policy and Resources Committee and the Court of Common Council, as set out within the report, and that any further changes required in the lead up to the Court’s appointment of Committees be delegated to the Town Clerk in consultation with the Chairman and Deputy Chairman.

 ...  view the full minutes text for item 6.

7.

Revenue Budget Monitoring Report to December 2018 pdf icon PDF 139 KB

Report of the Commissioner.

 ...  view the full agenda text for item 7.

Minutes:

Members considered a report of the Commissioner of Police regarding Revenue Budget Monitoring to December 2018 and the following points were made.

 

·         The Commissioner noted that work to implement planned mitigations of £3.1 was continuing. The Treasurer added that the Authority had provided the Force with an additional £1.9m towards the predicted overspend that nevertheless left a gap of £400,000 that needed to be addressed.

 

·         In response to a question, the Treasurer confirmed he was confident that the projected grant income would be realised.

 

·         In response to a comment, the Interim Financial Services Director noted that she was developing a new budget reporting template that would better enable Members to interpret year-to-date budget performance.

 

·         In response to a question, the Commissioner confirmed that rail travel scheme deductions were made from staff salaries on a monthly basis and not at end of year.

 

·         In response to a request, the Commissioner agreed to provide Members with a summary of the financial and operational impact of Deferred Weekly Leave (DWL) / Time Off In Lieu (TOIL) and the implications these had on the Medium-Term Financial Plan. The Commissioner noted that the Force was conscious of the operational impact of DWL and it was an operational pressure that was monitored at the Force-level Performance Group with a view to introducing mitigation measures.

 

·         In response to a question, the Commissioner confirmed that spending on Action Fraud was on track and was expected to remain on budget.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 7.

8.

Revenue and Capital Budgets - 2019/20 pdf icon PDF 98 KB

Report of the Commissioner.

 ...  view the full agenda text for item 8.

Minutes:

Members considered a report of the Commissioner regarding Revenue and Capital Budgets 2018/19 and 2019/20 and the following points were made.

 

·         The Commissioner noted that the report before Members was the result of a considerable amount of work given that the original 2019/19 budget had been severely understated. A further report would be submitted to Members outlining how the Force would deliver on its priorities within the planned 2019/20 budgets.

 

·         The Commissioner added that further mapping work would be undertaken to clarify what items should be included in the Revenue Budgets e.g. Action Know Fraud.

 

·         The Treasurer noted that, from an Authority perspective, the Force budgets for 2019/20 were in a stronger position compared to previously, in part due to the £4.1m increase arising from the Business Rate Premium increase, and additional receipt. Nevertheless, the budgets before Members remained challenging, with no revenue provision for Capital works.

 

·         In response to a question from a Member, the Commissioner agreed that the budget would pose a challenge for existing resources, but that there was ample time for the Force to plan for and deliver its services against the budgets – particularly given a Force Demand paper was forthcoming.

 

·         In response to a question from a Member, the Commissioner noted that the expenditure on Employees from £91.2m in the Original Budget 2018/19 to £98.9m in the Proposed Budget 2019/20 was due an underestimate in staffing costs. Members were mindful that there was limited value in comparing the current budget to the original budget given the errors in the latter, but that it was important for Members to have a clear baseline figure on which to monitor ongoing Revenue and Capital Budgets.

 

·         A Member commented that the £2m pension contribution outlined within the report was a one-off and requested that staffing figures going forward

 ...  view the full minutes text for item 8.

9.

Draft Policing Plan 2017-2020 (Year 3 2019/20) pdf icon PDF 107 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

Members considered a report of the Commissioner regarding the draft Policing Plan 2017-2020 (Year 3 2019/20) and the following points were made.

 

·         In response to a comment from a Member, the Commissioner agreed to review the language used within the plan to ensure that messaging regarding Policing Plan activity was consistent e.g. the Force’s approach to combating fraud.

 

·         In response to a comment from a Member, the Commander (Economic Crime) confirmed that the reduction in time taken between reporting of fraud and the fraud being dealt with was one of the Force’s priorities. The Commander noted that the Force’s national remit it this area entailed liaising across 43 national Forces to assess and deal with 800,000 reports.

 

·         In response to a question from a Member, the Commissioner noted that the Force survey was reported to the Performance and Resource Management Sub (Police) Committee for scrutiny.

 

·         A Member commented that the plan could benefit from including some wording around communications and engagement.

 

RESOLVED, that Members

 

·         approve the Draft Policing Plan 2017-20 (updated for the 2019/20 financial year) as the Policing Plan for the City of London, subject to comments made by Members and the Commissioner;

 

·         Following approval, agree that the plan be published on the internet by 31st March 2019.

 

 ...  view the full minutes text for item 9.

10.

Lord Mayor's Show 2019 pdf icon PDF 292 KB

Joint report of the Town Clerk and the Director of the Built Environment.

 ...  view the full agenda text for item 10.

Minutes:

Members considered a joint report of the Town Clerk and Director of the Built Environment regarding the Lord Mayor’s Show 2019 and the following points were made.

 

·         In response to a comment from a Member, the Commissioner assured Members that City of London Police officers would continue to provide a significant and visible presence along the route of the Show.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 10.

11.

The Counter-Terrorism and Border Security Act 2019 and The Crime (Overseas Production Orders) Act 2019 pdf icon PDF 51 KB

Report of the City Remembrancer.

 ...  view the full agenda text for item 11.

Minutes:

Members considered a report of the Remembrancer regarding the Counter-Terrorism and Border Security Act 2019 and the Crime (Overseas Production Orders) Act 2019.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 11.

12.

Special Interest Area Updates

Special Interest Area Member(s) to be heard.

 ...  view the full agenda text for item 12.

Minutes:

The Town Clerk noted that a Special Interest Area Update regarding Independent Custody Visits would be provided in non-public session.

 ...  view the full minutes text for item 12.

13.

Questions on matters relating to the work of the Committee

Minutes:

International Engagement and Partnerships

In response to a question from a Member, the Commissioner agreed to provide a report at a future meeting regarding a strategy for the Force’s international engagement and partnership work.

 ...  view the full minutes text for item 13.

14.

Any other business that the Chairman considers urgent

Minutes:

There was one item of other business that the Chairmen considered urgent.

 ...  view the full minutes text for item 14.

14a

Resolution of the Licensing Committee pdf icon PDF 45 KB

To consider a resolution of the Licensing Committee regarding the Late Night Levy.

 ...  view the full agenda text for item 14a

Minutes:

Members considered a resolution of the Licensing Committee regarding the Late-Night Levy and noted that the Licensing Committee had requested further detail on how the Force allocated spending arising from the Levy. In response to a request from Members, the Commissioner agreed to provide further detail on the receipt of Levy monies versus spend.

 ...  view the full minutes text for item 14a

15.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 15.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 15.

16.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 24 January 2019.

 ...  view the full agenda text for item 16.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 24 January 2019 be approved as a correct record.

 ...  view the full minutes text for item 16.

17.

Non-Public Outstanding References

Joint report of the Town Clerk and Commissioner.

 ...  view the full agenda text for item 17.

Minutes:

Members considered a report of the Town Clerk regarding non-public outstanding references.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 17.

18.

Sub-Committees and Board Non-Public Minutes

Minutes:

18a

Economic Crime Board - 21 January 2019

Minutes:

RESOLVED, that the non-public minutes of the Economic Crime Board meeting held on 21 January 2019 be received.

 ...  view the full minutes text for item 18a

18b

Police Accommodation Working Party - 24 January 2019

Minutes:

RESOLVED, that the minutes of the Police Accommodation Working Party meeting held on 24 January 2019 be received.

 ...  view the full minutes text for item 18b

18c

Police Pensions Board - 25 January 2019

Minutes:

RESOLVED, that the non-public minutes of the Police Pensions Board meeting held on 25 January 2019 be received.

 ...  view the full minutes text for item 18c

18d

Performance and Resource Management Sub-Committee - 6 February 2019

Minutes:

RESOLVED, that the non-public minutes of the Performance and Resource Management  Sub-Committee meeting held on 6 February 2019 be received.

 ...  view the full minutes text for item 18d

19.

Commissioner's Updates

The Commissioner to be heard.

 ...  view the full agenda text for item 19.

Minutes:

The Commissioner was heard regarding recent activity undertaken by the Force.

 ...  view the full minutes text for item 19.

20.

City of London Police- Brexit Update

Report of the Commissioner.

 ...  view the full agenda text for item 20.

Minutes:

Members considered an update report of the Commissioner regarding Brexit.

 ...  view the full minutes text for item 20.

21.

Rail Delivery Group

Report of the Commissioner – TO FOLLOW.

 ...  view the full agenda text for item 21.

Minutes:

Members considered a report of the Commissioner regarding Rail Delivery Group (RDG) Concessionary Travel Arrangement – Officer Contributions 2019/20.

 

At this point of the meeting, two hours having elapsed, Members agreed to extend the meeting in line with Standing Order 40.

 ...  view the full minutes text for item 21.

22.

Request for Delegated Authority - Wood Street and Snow Hill Police Stations - Declaration of Surplus to Requirements

Joint Report of the Commissioner and the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

Members considered a joint report of the Commssioner and the City Surveyor regarding Wood Street and Snow Hill Police Stations – Declaration of Surplus to Requirements.

 ...  view the full minutes text for item 22.

23.

Action and Know Fraud Project

Report of the Commissioner.

 ...  view the full agenda text for item 23.

Minutes:

Members considered a report of the Commissioner regarding the Action and Know Fraud Project.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 23.

24.

Waiver Report - Clarity Information Solutions

Report of the Commissioner.

 ...  view the full agenda text for item 24.

Minutes:

Members considered a report of the Commissioner of Police regarding a Non-Compliant Waiver (Rule 25 Procurement Code) for Clarity Information Solutions.

 ...  view the full minutes text for item 24.

25.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 25.

26.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

 

 

TO BE PUT ON AGENDA FRONT SHEET UNDER TOWN CLERK NAME THEN REMOVED FROM HERE

Dates of future meetings

Future meetings of the Committee are scheduled for:

-       18 May 2017;

-       13 July 2017;

-       21 September 2017;

-       2 November 2017; and

-       15 December 2017.

 ...  view the full agenda text for item 26.

Minutes:

There was one item of other business regarding a Special Interest Area Update for Independent Custody visits.

 ...  view the full minutes text for item 26.

 


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