Agenda and minutes

Venue: Microsoft Teams Virtual Meeting https://youtu.be/ly5AGzPJpag

Contact: Antoinette Duhaney  Email: antoinette.duhaney@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Simon Duckworth.

 

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

No declarations were made.

 

 ...  view the full minutes text for item 2.

3.

Public Minutes pdf icon PDF 192 KB

To agree the public minutes and non-public summary of the meeting held on 27.04.20.

 

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED –

 

That the minutes of the previous meeting held on 27.04.20 are approved as an accurate record subject to the following correction:

 

Page 3 – On the fifth line of second paragraph after PPE insert (especially face coverings)

 ...  view the full minutes text for item 3.

4.

Vote of Thanks to Outgoing Chairman

The incoming Chairman to be heard

 

 ...  view the full agenda text for item 4.

Minutes:

In the absence of formal elections to appoint a Chairman and Deputy Chairman, the Board was advised that appointees had been carried forward from 2019/20.  However, in the light of Doug Barrow’s decision to stand down as Chairman of the Board, Deputy James Thomson would become Acting Chairman and Doug Barrow Acting Deputy Chairman until formal elections could take place.

 

The Acting Chairman commended the immediate past Chairman, Doug Barrow for his contribution to the work of the Board and these sentiments were echoed by Board Members.  A vote of thanks and appreciation for the immediate past Chairman’s contribution to the work of the Board during his tenure as Chairman was moved, seconded and agreed unanimously.

 

 ...  view the full minutes text for item 4.

5.

Appointment of Committees and Sub Committees and Other Governance Matters

Appointment of Committees and Sub Committees

The Board is requested to note that the Policy and Resources Committee and the Court of Common Council have agreed that, notwithstanding the provisions of Standing Order 21, in view of the current COVID-19 Pandemic, the annual appointment of committees and sub committees of the City of London Corporation (including the appointment of Chairman and Deputy Chairman) be deferred to April 2021.  Consequently, the Membership of all Committees, Sub Committees and their Terms of Reference will be rolled forward.

Appointment of co-opted Member - Performance and Resource Management

The Board is also requested to note that the Audit and Risk Management Committee has nominated of Dan Worsley to serve on the Performance and Resource Management Sub (Police) Committee for the year ensuing.

 

Appointment of representative to Association of Police and Crime Commissioners

The Board is also requested to note that the term of office for the current nominee Simon Duckworth), has recently expired and consider whether to reappoint to this role at this time.

 

 ...  view the full agenda text for item 5.

Minutes:

The Board was advised that the Policy and Resources Committee and the Court of Common Council had agreed that, notwithstanding the provisions of Standing Order 21, in view of the current COVID-19 Pandemic, the annual appointment of committees and sub committees of the City of London Corporation (including the appointment of Chairman and Deputy Chairman) be deferred to April 2021.  Consequently, the Membership of all Committees, Sub Committees and their Terms of Reference had been carried forward from 2019/20 subject to the following:

Appointment of co-opted Member - Performance and Resource Management

The Board to note that the Audit and Risk Management Committee has nominated of Dan Worsley to serve on the Performance and Resource Management Sub (Police) Committee for the year ensuing.

 

Appointment of representative to Association of Police and Crime Commissioners (APCC) – The Board to consider whether to reappoint Simon Duckworth for a further one year term.

 

Performance & Resource Management Sub Committee - The Board to note that Douglas Barrow will be Chairman of the Performance & Resource Management Sub Committee.

 

Economic Crime Sub Committee – The Board to note that Deputy James Thomson will be Chairman of the Economic Crime Sub Committee.

 

Safer City Partnership – The Board to note that Doug Barrow will continue as Chairman of the Safer City Partnership.

 

Professional Standards & Integrity Sub Committee – The Board to note that Alderman Alison Gowman will continue as Chairman of the Professional Standards & Integrity Sub Committee.

 

RESOLVED

 

1.          That the above appointments be supported.

2.          That Simon Duckworth be appointed as the Board’s representative on the APCC for a further one year term and consideration be given to whether going forward, it is more appropriate for the Chairman/Deputy Chairman to serve on the APCC.

 

 ...  view the full minutes text for item 5.

6.

Public Outstanding References pdf icon PDF 139 KB

Joint report of the Town Clerk and Commissioner.

 

 ...  view the full agenda text for item 6.

Minutes:

In considering the update, the following was highlighted:

 

·          30/2019/P, Cyber Griffin Evaluation – It was reported that this work was currently being evaluate by CoL.

 

·          37/2019/P, Exercise Yard – The Board was advised that this work had been approved by Capital Buildings Committee with completion anticipated in June/July 2020.  An accelerated completion date was unlikely given the current challenges with appointing contractors

 

·          5/2020/P, Quarterly reporting – Tijs Broeke agreed to follow up on this and report back to the Board in due course.

 

·          6/2020/P, Board awayday – It was reported that an informal working group would meet virtually on Monday 18th May and Deputy Keith Bottomley expressed his interest in joining this meeting.


RESOLVED –

 

That the report be noted.

 

 ...  view the full minutes text for item 6.

7.

Commissioner's Public Updates

Minutes:

The Committee considered a report of the Town Clerk which set out Outstanding References from previous meetings of the Committee.


RESOLVED – That the Committee notes the report.

 ...  view the full minutes text for item 7.

7a

Update on Operation TAMAR

The Commissioner and Chief Officers to be heard.

 ...  view the full agenda text for item 7a

Minutes:

The Commissioner and Chief Officers provided an oral update and highlighted the following:

 

·         The CoLP were deeply engaged with enforcement while lockdown restrictions were easing focusing on engagement, educate and enforcement as a last resort.  The initial easing of lockdown had little impact on the City of London thus far.

 

·         There was some activity as preparations were made for office space to be reconfigured.

 

·         Traffic levels remained relatively low and two Fixed Penalty Notices had been

 

·         Sickness levels during the COVID-19 pandemic remained low (2%) and the officer who was being treated in hospital for COVID-19 was making a steady recovery.

 

·         Reports of Crime and Anti-Social Behaviour were low and the Aldgate/Middlesex Street Area was being monitored in response to complaints.

 

·         Plans were being considered to make offices suitable for staff to return.  Staff were understandably anxious and phased re-occupation would take place whilst taking full advantage of technology for remote working

 

·         Throughout lockdown, uniformed policing level had been maintained but must reintegrate to workplace and take advantage of technology benefits.

·         There was increasing demand on PPE supply chains and a supply of face coverings had been secured to minimise transmission of COVID-19 and steps were being taking to maintain an adequate supply of PPE.

 

·         A report was to be considered by the Planning & Transportation Committee later that day regarding proposals to alter the City of London Streetscape to support the COVID-19 recovery and any actions agreed would have an impact on CoLP.

 

·         In respect of the Secure City Programme, Officers were optimistic that any changes would not diminish CCTV or ANPR as additional resources were available as a result of the Pan-London approach.  Officers would raise these concerns with TfL and GLA at a meeting the following day.

 

 ...  view the full minutes text for item 7a

7b

Update on National Lead Force

The Commissioner and Chief Officers to be heard.

 ...  view the full agenda text for item 7b

Minutes:

The Board was advised that

 

·         Losses of £3m had been reported most of which related to COVID-19 related online fraud.

 

·         Thirty two social media presences were made to providing advice on protecting against fraud.  The CoLP had collaborated with other forces to shut down websites and email addresses where this was deemed appropriate.

 

 ...  view the full minutes text for item 7b

7c

Update on Force Finances (New Finance Tracker)

Report of the Commissioner

 ...  view the full agenda text for item 7c

Minutes:

The Board was advised that subsequent to the previous update provided on 27th April, there was nothing further to add.

 

 ...  view the full minutes text for item 7c

8.

Chairman's Public Update

The Chairman to be heard

 ...  view the full agenda text for item 8.

Minutes:

The Acting Chairman reported that

 

·         Regular updates were being provided on a range of matters including COVID-19 related fraud, and APCC briefings. 

 

·         Following the investigation of an alleged firearms incident in Mansell Street, Officers had found no evidence of a firearm being discharged and the incident was being pursued as an act of Criminal Damage.

·         A request was made to Officers to ensure that external and co-opted members were invited to Board meetings when matters of interest/relevance to external and co-opted members were being considered.

 

 ...  view the full minutes text for item 8.

9.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 9.

10.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

Item Nos.                              Paragraph(s) in Schedule 12A

12 - 18                                    3

 ...  view the full minutes text for item 11.

12.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 27.04.20

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED –

 

That the non-public minutes of the meeting held on 27.04.20 be agreed as a correct record.

 

 ...  view the full minutes text for item 12.

13.

Non-Public Outstanding References

Joint Report of the Town Clerk and Commissioner.

 

 ...  view the full agenda text for item 13.

Minutes:

The Board considered the outstanding references.

 

 ...  view the full minutes text for item 13.

14.

Non-Public Commissioner's Updates

Minutes:

14a

Non-public Update on Operation TAMAR

The Commissioner and Chief Officers to be heard

 ...  view the full agenda text for item 14a

Minutes:

The Board considered the non-public update.

 ...  view the full minutes text for item 14a

14b

Non-Public Update on National Lead Force

The Commissioner and Chief Officers to be heard

 ...  view the full agenda text for item 14b

Minutes:

The Board considered the non-public update.

 

 ...  view the full minutes text for item 14b

14c

Non-Public Update on Force finances (New Finance Tracker)

The Commissioner and Chief Officers to be heard

 ...  view the full agenda text for item 14c

Minutes:

The Board considered the non-public new finance tracker.

 

 ...  view the full minutes text for item 14c

15.

Chairman's Non-Public Update

The Chairman to be heard.

 

 ...  view the full agenda text for item 15.

Minutes:

The Board considered the Chairman’s non-public update.

 

 ...  view the full minutes text for item 15.

16.

City of London Police IT Modernisation Acceleration

Joint report of the Chamberlain and Commissioner

 ...  view the full agenda text for item 16.

Minutes:

The Board considered a report on modernisation proposals for the CoLP IT infrastructure.

 

 ...  view the full minutes text for item 16.

17.

Non-Public Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 17.

18.

Any other business that the Chairman considers urgent and which the Board agrees should be considered whilst the public are excluded

Minutes:

There were two items of urgent business.

 ...  view the full minutes text for item 18.