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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Julie Mayer
tel.no.: 020 7332 1410  Email: Julie.Mayer@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Susan Pearson.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of Items on the Agenda

Minutes:

The Standards Committee had granted a number of dispensations allowing Members with pecuniary interests to speak but not vote on this item.  All members had been advised of their individual dispensations ahead of the meeting.

 

At the meeting the following Members declared pecuniary interests in respect of agenda item 9 – Barbican Charging Policy for Car Parking, for which they had received a dispensation to speak but not vote: Mr Bradshaw, Mrs Durcan and Mr Pimlott. 

 

 

 ...  view the full minutes text for item 2.

3.

Order of the Court of Common Council pdf icon PDF 112 KB

Order of the Court of Common Council dated 27 April 2017, appointing the Committee and setting its Terms of Reference. 

 ...  view the full agenda text for item 3.

Minutes:

Members noted the order of the Court dated 27 April 2017 which has appointed the Committee and confirmed its Terms of Reference.

 

The Town Clerk advised that, Mr Packham had been appointed as a non-resident Member at the Meeting of the Court of Common Council on 25th May and therefore the Committee was carrying 3 and not 4 vacancies.

 ...  view the full minutes text for item 3.

4.

To Elect a Chairman in accordance with Standing Order 29

Town Clerk to be heard.

 ...  view the full agenda text for item 4.

Minutes:

Being the only Member willing to serve, Ann Holmes was appointed as Chairman of the Barbican Residential Committee for 2017/18.

 

On taking the Chair, the Chairman thanked retiring Members: Gareth Moore, John Lumley, Chris Punter, Vivienne Littlechild, Angela Starling, Stanley Ginsburg and Alex Bain-Stewart and welcomed Clare James, Mark Bostock, Mary Durcan, Barbara Newman, Susan Pearson and William Pimlott. 

 

At the start of the meeting, Members stood in silence to remember John Barker, who had served on the Committee for nearly 30 years and the Court for nearly 40 years.  Members also remembered those who had lost their lives in the Borough Terrorist attack on Saturday 3rd June. 

 ...  view the full minutes text for item 4.

5.

To Elect a Deputy Chairman in accordance with Standing Order 30

Town Clerk to be heard.

 ...  view the full agenda text for item 5.

Minutes:

Following a ballot between Mr Hudson and Mrs Pearson, in which 8 votes were cast for each, the Committee held another ballot and recount.  As the result was still 8 votes each, the result was determined by drawing lots and Susan Pearson was appointed as Deputy Chairman of the Barbican Residential Committee for 2017/18.

 ...  view the full minutes text for item 5.

6.

Representative on the Cultural Hub Working Party

Chairman to be heard.

 ...  view the full agenda text for item 6.

Minutes:

The Chairman advised that it was in her gift to either attend this Working Party or send a representative.  This position was currently held by Randall Anderson but the Chairman would seek to take back the position at the start of the next Municipal Year.

 ...  view the full minutes text for item 6.

7.

Minutes of the Previous Meeting pdf icon PDF 207 KB

To approve the public minutes and summary of the meeting held on 13 February 2017.

 ...  view the full agenda text for item 7.

Minutes:

The public minutes and non-public summary of the Meeting held on 13 February 2017 were approved.

 

Matters arising

 

The striplights had been reported in the Barbican Residents Consultation Committee’s ‘You Said, We Did’, as follows:  Officers from the BEO and the Department of the Built Environment have met and a project to replace all City Public lighting, subject to committee approval, will commence in the Autumn. The Edge Beam system on the Barbican Estate will include LED lighting.

 ...  view the full minutes text for item 7.

8.

'You Said: We Did' Outstanding Actions List pdf icon PDF 199 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 8.

Minutes:

Members received the ‘You Said; We Did’ Outstanding Actions list. 

 

Members were disappointed that the concrete reports from the early 1990’s were unavailable as some Members recalled having sight of them at an earlier meeting.  Officers advised that the later reports had superceded them but would endeavour to trace them and asked if Members still had their copies from a previous meeting.  Members asked for officers to ensure that all investigative reports are archived adequately in future and asked to see the current archiving policy.

 

 ...  view the full minutes text for item 8.

9.

Barbican Charging Policy for Car Parking pdf icon PDF 105 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

Members considered a report of the Director of Community and Children’s Services in respect of the Barbican Charging Policy for Car Parking.  The Chairman reminded Members of the previous report, presented to Members of the Barbican Residential Committee in December 2016, which had resulted in the report before them today and made the following statement:

 

In the light of the many objections raised by residents to these proposals, I want to make a few comments. I rarely speak to a script but, on this occasion, I shall, as I shall be asking for my comments to be minuted.

 

The role of this committee is to oversee the management of the estate and its ancillary properties on behalf of the City of London Corporation. 

It's important to be clear that the Barbican Estate has no social housing. Its flats are let and its leases sold at market rates. 

Those who have purchased leases for car parking have a right to a parking space. Otherwise, land currently used for car parking is a city asset and, subject to planning permission, can be used for such purposes as the city sees fit. It can't be used for commercial car parking, however, since current city planning policies prohibit the creation of any further such spaces.

And, under planning law, of course, residents must, be consulted about any proposed change of use to what are currently car parking spaces. Residents do not, however, have any rights in deciding the charging basis for those spaces.

Many have mentioned the need to review how the service charge element of payments for car parking are apportioned. They are right and work on this is underway. As many of you know, preparation for consultation regarding the planning application for storage units is also underway. At this stage a

 ...  view the full minutes text for item 9.

10.

Repairs and Maintenance to roofs/balconies following water penetration pdf icon PDF 194 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

Members received a report of the Director of Community and Children’s Services in respect of progress made by the working party in respect of repairs and maintenance to roofs/balconies following water penetration. 

  • ll solar reflective paints would be subject to Planning Permission and/or Listed Building Consent. 

 

  • The Assistant Director had asked to see the agreements in respect of telecoms masts.  Members were assured that electro-magnetic surveys had been conducted for all roofs and the results had been satisfactory. 

 

  • Cleaning of rainwater and drainage outlets and gutters was suggested every 4/5 years and a drainage cleaning programme was in place.  However, officers advised that rigorous cleaning could cause damage and it was less intrusive to use natural cleaning from the elements. 

 

  • A more general programme of maintenance would be agreed with Langleys. 

 

  • The Assistant Director would discuss charging with the Working Party and a report would be presented to Members at the next meeting. 

 

RESOLVED, that – the report be noted.

 

 ...  view the full minutes text for item 10.

11.

Electric Vehicle charging points pilot project pdf icon PDF 182 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

Members considered a report of the Director of Community and Children’s Services in respect of the Electrical Vehicle Charging Points Pilot project.  The officer thanked the working party and the Chairman, John Tomlinson, who had stepped in at short notice. 

 

RESOLVED, that 

 

1.     The pilot project to install electric vehicle charging points in five of the Barbican Estate car parks be approved.

 

2.     The Terms of Reference for the Electric Vehicle Charging Point Project be approved.

 ...  view the full minutes text for item 11.

12.

Service Level Agreements Quarterly Review (January - March 2017) pdf icon PDF 88 KB

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

Members received a report of the Director of Community and Children’s Services in respect of the Service Level Agreement Quarterly Review for January to March 2017.

 

RESOLVED – that the report be noted.

 ...  view the full minutes text for item 12.

13.

Update report pdf icon PDF 164 KB

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

Members received the regular update report of the Director of Community and Children’s Services.  In response to questions, the following points were noted.

 

  • The forecast for car park take up for Blake Tower was based on Frobisher Crescent. 

 

  • The concierge service for Blake Tower would be 12 hours a day and outside of these hours - the service would be provided by the Concierge at Bunyan Car Park office.

 

RESOLVED, that – the report be noted.

 

 ...  view the full minutes text for item 13.

14.

Progress of Sales and Lettings pdf icon PDF 98 KB

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 14.

Minutes:

Members received a report of the Director of Community and Children’s Services in respect of sales and lettings on the Barbican Estate.

 

RESOLVED, that – the report be noted.

 ...  view the full minutes text for item 14.

15.

Draft Minutes of the RCC Meeting held on 22 May 2017 pdf icon PDF 161 KB

To receive the draft minutes of the above meeting.  TO FOLLOW

 

Members are asked to note that the draft minute from this meeting, in respect of Barbican Charging Policy for Car Park Charging, has been appended to item 9 on the Agenda (of the same title).

 ...  view the full agenda text for item 15.

Minutes:

The draft minutes of the meeting of the Barbican Residents Consultation Committee (RCC) held on 22 May 2017 were received.

 ...  view the full minutes text for item 15.

16.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 16.

17.

Any other Business that the Chairman considers Urgent pdf icon PDF 153 KB

Departmental Business Plan: Department of Community and Children’s Services

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 17.

Additional documents:

Minutes:

Members received a report of the Director of Community and Children’s services in respect of the Departmental Business Plan.  The report also presented an early draft of the Corporate Plan 2018-23, to give Members an opportunity to provide informal feedback before wider consultation takes place in the autumn with staff, partners and other external stakeholders.  Members were invited to contact the Head of Corporate Strategy and Performance if they had any comments.

 

A Member asked for it to be minuted that Frobisher Crescent had inherited a commercial system for heating and hot water in 2010, with no defining line.  As the outcome had been very unsatisfactory, the Member asked for assurance that lessons had been learnt. 

 

 ...  view the full minutes text for item 17.

18.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 18.

Minutes:

RESOLVED, that – Under Section 100(a) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information, as defined in Part 1, Schedule 12 (a) of the Local Government Act.

 

Item No                                   Para no

19-24                                       1, 2 and 3

                                               

 ...  view the full minutes text for item 18.

19.

Non-Public Minutes

To approve the non-public minutes of the meeting held on 6 February 2017.

 ...  view the full agenda text for item 19.

Minutes:

The non-public minutes of the meeting held on 13 February 2017 were approved.

 

Matters arising

 

The City Solicitor advised that the last payment in respect of concrete works arrears had been paid and this would also reduce the position in the following report.

 ...  view the full minutes text for item 19.

20.

Arrears Update

Report of the Director of Community and Children’s Services. 

 ...  view the full agenda text for item 20.

Minutes:

Members received and noted a report of the Director of Community and Children’s Services.

 ...  view the full minutes text for item 20.

21.

Lease Renewals

Two reports of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 21.

Minutes:

Members considered and approved 2 reports of the Director of Community and Children’s Services.

 ...  view the full minutes text for item 21.

22.

Decisions taken under delegated authority/urgency since the last meeting of the Committee

Report of the Town Clerk.

 ...  view the full agenda text for item 22.

Minutes:

Members received a report of the Town Clerk

 ...  view the full minutes text for item 22.

23.

Non-public questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 23.

24.

Any other Business that the Chairman considers urgent and which the Committee agrees should be considered whilst the public are excluded

Minutes:

There were no items.

 ...  view the full minutes text for item 24.

 


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