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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Julie Mayer
tel.no.: 020 7332 1410  Email: Julie.Mayer@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Barbara Newman.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of Items on the Agenda

Minutes:

The following Members declared pecuniary interests in respect of agenda item 5, Lease Enforcement, as they are Long Leaseholders of properties on the Barbican Estate: 

 

Deputy David Bradshaw

Deputy John Tomlinson

Mrs Mary Durcan

Mr Mark Bostock

Mr William Pimlott

 

The above Members would therefore neither speak or vote on this item.

 

In respect of a question submitted in advance of the meeting, which would be taken in the non public part of the agenda, at item 24, Ann Holmes, the Chairman, declared an interest by virtue of her position as the Chairman of COLPA.  The Deputy Chairman would take the Chair for this item.

 

Members asked if, in future, the Town Clerk could remind Members of the need to seek dispensations, as had been necessary at the June meeting, when there had been a lot of new Members attending their first meeting of this Committee.  The Town Clerk agreed and reminded Members of a training course on the Members’ Code of Conduct which was being run in January which would cover this and other aspect of the Code.  The  Chairman and Town Clerk reminded Members that the onus was upon them to make declarations and seek dispensations and they should contact the Town Clerk or Comptroller and City Solicitor if they had any queries.   

 ...  view the full minutes text for item 2.

3.

Minutes of the Previous Meeting pdf icon PDF 273 KB

To approve the public minutes and non-public summary of the meeting held on 5th June 2017.

 

Members are asked to note that the meeting of the BRC scheduled for 11 September 2017 was inquorate and did not go ahead. 

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that - the minutes of the meeting held on 5th June 2017 be approved.

 

The meeting scheduled for 11 September 2017 had been inquorate and did not go ahead.

 

 ...  view the full minutes text for item 3.

4.

Annual Review of the Committee's Terms of Reference pdf icon PDF 10 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

Members received a report of the Town Clerk in respect of the annual Review of the Committee’s Terms of Reference.

 

RESOLVED, that:

 

The Terms of Reference of the Barbican Residential Committee, as set out in the Appendix to the report,  be approved for submission to the court of Common Council.

 

The Committee continues to meet quarterly.

 ...  view the full minutes text for item 4.

5.

Lease Enforcement pdf icon PDF 166 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

6.

Fire Safety pdf icon PDF 294 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 6.

Minutes:

7.

Revenue and Capital Budgets - Latest Approved Budget 2017/18 and Original Budget 2018/19 - Excluding Dwellings Service Charge Income and Expenditure pdf icon PDF 317 KB

Report of the Chamberlain and the Director of Community and Children’s Services.

 ...  view the full agenda text for item 7.

Minutes:

8.

Service Charge Expenditure and Income Account - Latest Approved Budget 2017/18 and Original Budget 2018/19 pdf icon PDF 91 KB

Report of the Chamberlain and Director of Community and Children’s Services.

 ...  view the full agenda text for item 8.

Minutes:

9.

General Data Protection Regulations 2018

City Solicitor to be heard.

 ...  view the full agenda text for item 9.

Minutes:

10.

Update report pdf icon PDF 177 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

11.

Service Level Agreements Quarterly Review pdf icon PDF 89 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

12.

Progress of Sales and Lettings pdf icon PDF 133 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 12.

Minutes:

13.

Decisions taken under urgency/delegated authority since the last meeting pdf icon PDF 126 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 13.

Minutes:

14.

Minutes of the Meeting of the Barbican Residents' Consultation Committee (RCC) - TO FOLLOW

To receive the draft minutes of the Barbican RCC held on 27 November 2017.

 ...  view the full agenda text for item 14.

Minutes:

15.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 15.

16.

Any other Business that the Chairman considers Urgent

Minutes:

There were no items.

 ...  view the full minutes text for item 16.

17.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 17.

Minutes:

18.

Non-Public Minutes

To approve the non-public minutes of the meeting held on 5th June 2017.

 ...  view the full agenda text for item 18.

Minutes:

19.

Minutes of the Car Park Charges Working Party

·       To receive the minutes of the meeting held on 20th July 2017.

·       To receive the DRAFT minutes of the meeting held on 22nd November 2017.

 ...  view the full agenda text for item 19.

Minutes:

20.

Barbican Arrears

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 20.

Minutes:

21.

Commercial Arrears

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 21.

Minutes:

22.

Barbican Write offs

Two reports of the Director of Community and Chldren’s Services.

 

The report in respect of the higher amount will also be presented to the the Finance Committee on 12th December 2017.

 ...  view the full agenda text for item 22.

Minutes:

23.

Decision taken under Delegated Authority/ Urgency procedures since the last meeting of the Committee

Report of the Town Clerk.

 ...  view the full agenda text for item 23.

Minutes:

24.

Non-public questions on matters relating to the work of the Committee

Minutes:

25.

Any other Business that the Chairman considers urgent and which the Committee agrees should be considered whilst the public are excluded

Minutes:

 


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