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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Julie Mayer
tel.no.: 020 7332 1410  Email: Julie.Mayer@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Rehana Ameer, Matthew Bell, Chris Boden, Mark Bostock, Deputy Joyce Nash, Graham Packham, William Pimlott and Deputy John Tomlinson.

 

PLEASE NOTE THIS MEETING WAS INQUORATE.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of Items on the Agenda

Minutes:

3.

Minutes of the Previous Meeting pdf icon PDF 99 KB

1.    To approve the public minutes and non-public summary of the meeting held on 4th  June 2018.

 

2.    To approve the public minutes of the special meeting held on 21st June   2018.

 

3.    To approve the minutes of the inquorate meeting held on 17th September 2018.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

4.

Brexit Update

Members will receive a verbal update on any aspects of Brexit affecting the service.

 ...  view the full agenda text for item 4.

Minutes:

5.

Revenue and Capital Budgets - Latest Approved Budget 2018/19 and Original 2019/20 (Excluding dwellings service charge income and expenditure) pdf icon PDF 135 KB

Joint report of the Chamberlain and Director of Community & Children’s Services.

 ...  view the full agenda text for item 5.

Minutes:

6.

Service Charge Expenditure and Income Account - Latest Approved Budget 2018/19 and Original Budget 2019/20 pdf icon PDF 138 KB

Joint report of the Chamberlain and Director of Community & Children’s Services.

 ...  view the full agenda text for item 6.

Minutes:

7.

Repairs and Maintenance to Roofs/Balconies following water penetration: verbal update

Assistant Director, Barbican and Property Services to be heard.

 ...  view the full agenda text for item 7.

Minutes:

8.

Charging Policy for Car Parking and Stores pdf icon PDF 289 KB

Report of the Director of Community and Children's Services.

 ...  view the full agenda text for item 8.

Minutes:

9.

Landlord's Approval Process - six-month review pdf icon PDF 59 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

10.

Service Level Agreements Quarterly Review July - September 2018 pdf icon PDF 56 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

11.

Progress of Sales & Lettings pdf icon PDF 67 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 11.

Minutes:

12.

Barbican Arrears pdf icon PDF 71 KB

Report of the Director of Community and Children’s Services.

Please note there is a non-public appendix to this report at agenda item 23.

 ...  view the full agenda text for item 12.

Minutes:

13.

Barbican Commercial Arrears pdf icon PDF 64 KB

Report of the Director of Community and Children’s Services.

Please note there is a non-public appendix to this report at agenda item 24.

 

 ...  view the full agenda text for item 13.

Minutes:

14.

Update Report pdf icon PDF 75 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 14.

Additional documents:

Minutes:

15.

Action Taken since the last meeting of the Committee under Urgency pdf icon PDF 41 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 15.

Minutes:

16.

Questions on Matters Relating to the Work of the Committee

Minutes:

17.

Any other Business that the Chairman considers Urgent

Minutes:

18.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 18.

Minutes:

19.

Minutes of the Previous Meeting

To approve the non-public minutes of the meeting held on 4th June 2018.

 ...  view the full agenda text for item 19.

Minutes:

20.

Minutes of the Car Park Charges Working Party

To receive the draft minutes of the Car Park Charges Working Party meeting held on 23rd October 2018.

 ...  view the full agenda text for item 20.

Minutes:

Members noted that the content of the Working Party Minutes were largely reflected in the report at Agenda Item 8.

 ...  view the full minutes text for item 20.

21.

Housing and Barbican Responsive Repairs, Maintenance and Voids Service

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 21.

Minutes:

22.

Housing Management System Upgrade

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 22.

Minutes:

Members noted that the Barbican Apportionment might increase as set out in the Funding Strategy might increase, as this figure had been based on the number of modules and not transactions.  The next ‘gateway’ report would have more up to date figures. 

 ...  view the full minutes text for item 22.

23.

Barbican Arrears

An appendix in respect of agenda item 12.

 ...  view the full agenda text for item 23.

Minutes:

24.

Barbican Commercial Arrears

An appendix to agenda item 13.

 

 ...  view the full agenda text for item 24.

Minutes:

25.

Lease Renewal

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 25.

Minutes:

To be considered under urgency.

 ...  view the full minutes text for item 25.

26.

Lease Renewal

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 26.

Minutes:

Members suggested an amendment to the recommendations, before this renewal went forward as an urgent decision. 

 ...  view the full minutes text for item 26.

27.

Action Taken since the last meeting of the Committee Under Urgency

Report of the Town Clerk.

 ...  view the full agenda text for item 27.

Minutes:

To be noted formally at the next quorate meeting

 ...  view the full minutes text for item 27.

28.

Non-public questions on matters relating to the work of the Committee

Minutes:

29.

Any other Business that the Chairman considers urgent and which the Committee agrees should be considered whilst the public are excluded

Minutes:

 


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