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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Julie Mayer
tel.no.: 020 7332 1410  Email: Julie.Mayer@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

It was proposed by Deputy Bradshaw, Seconded by Randall Anderson and agreed that Barbara Newman take the Chair until the election of the Chairman at agenda item 4.

 

Apologies were received from Deputy John Tomlinson and Chris Boden.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of Items on the Agenda

Minutes:

The following Resident Members had declarable pecuniary interests in respect of agenda item 13, Charging Policy for Car Parking and Stores Annual Review and had received dispensations to speak but not vote:

 

Randall Anderson

Adrian Bastow

Mark Bostock

Deputy David Bradshaw

Barbara Newman

 

 ...  view the full minutes text for item 2.

3.

Order of the Court of Common Council pdf icon PDF 68 KB

To receive the Order of the Court of Common Council dated 25 April 2019.

 ...  view the full agenda text for item 3.

Minutes:

The Order of the Court dated 25 April 2019 was received.

 ...  view the full minutes text for item 3.

4.

To Elect a Chairman in accordance with Standing Order 29

Minutes:

Members elected a Chairman in accordance with Standing Order 29.

 

Being the only Member willing to serve, it was RESOLVED, that – Michael Hudson be elected as Chairman of the Barbican Residential Committee for the ensuing year.

 ...  view the full minutes text for item 4.

5.

To Elect a Deputy Chairman in accordance with Standing Order 30

Minutes:

Members elected a Deputy Chairman in accordance with Standing Order 30.

 

Being the only Member willing to serve, it was RESOLVED, that – Mark Wheatley be elected as Deputy Chairman of the Barbican Residential Committee for the ensuing year.

 

 ...  view the full minutes text for item 5.

6.

To confirm the appointment of the Chairman (or their representative) to the Culture Mile Working Party

Minutes:

RESOLVED, That - Randall Anderson be appointed as the Chairman’s representative on the Culture Mile Working Party for the ensuing year.

 ...  view the full minutes text for item 6.

7.

To appoint the Car Park Charges Working Party

Members are asked to appoint the Chairman and Deputy Chairman (as non-resident members) and two resident Members to the Working Party and to agree its terms of reference, as set out as below:

 

‘To proceed in the reference of the Grand Committee to review the charging policy for car parking and storage in the car parking areas of the Barbican and to report back thereon, with recommendations’.

 

 ...  view the full agenda text for item 7.

Minutes:

As there were 3 expressions of interest for 2 resident vacancies on the Car Park Charges Working Party it was RESOLVED, that :

 

Deputy John Tomlinson

Deputy David Bradshaw; and

Randall Anderson

 

Be appointed to the Car Park Charges Working Party for the ensuing year.

 ...  view the full minutes text for item 7.

8.

Minutes of the Previous Meeting pdf icon PDF 102 KB

To approve the public minutes and non-public summary of the meeting held on 18th March 2019.

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED, that – the minutes of the meeting held on 18th March 2019 be approved.

 

Matters arising

In respect of the estimates on the lifecycle and cost of the future re-roofing works, including any financial implications on the warranties, the Assistant Director, Barbican and Property Services advised that the estimates would be presented to the Barbican Residents Consultation Committee’s Asset Maintenance Working Party for scrutiny in September 2019, ahead of being presented to the RCC and BRC.  The RCC had met on Monday 10th June 2019 and were content with this approach.

 

 ...  view the full minutes text for item 8.

9.

'You Said: We Did' pdf icon PDF 78 KB

Member are asked to note the Committee’s outstanding actions list.

 ...  view the full agenda text for item 9.

Minutes:

Members received the Committee’s outstanding actions list. 

 

 ...  view the full minutes text for item 9.

10.

Draft Minutes of the Barbican Residents Consultation Committee (RCC)

To receive the draft minutes of the meeting held on 10th June 2019.  TO FOLLOW

 ...  view the full agenda text for item 10.

Minutes:

Members received the draft minutes of the meeting of the RCC held on 10th June 2019.

 

In respect of the RCC’s request for a working party to look into anti-social behaviour, the Chairman of the Barbican Association Security Committee was in attendance and advised that this fell within his Committee’s remit.  Members agreed that, whilst there was already a large number of RCC Working Parties, the RCC were entitled to organise an additional one looking specifically at anti-social behaviour.  However, due to limited resources, this Working Party could not administered or attended by City of London Corporation officers.

 

 ...  view the full minutes text for item 10.

11.

The Quorum of the Barbican Residential Committee pdf icon PDF 58 KB

Report of the Town Clerk.

Members are asked to note the Order of the Court at agenda item 3.

 ...  view the full agenda text for item 11.

Minutes:

Members received a report of the Town Clerk in respect of a temporary reduction in the quorum of the BRC, from 4 to 3 Members, to ensure that the meeting of the BRC in September 2019 would be quorate.  The Chairman asked if Ward Deputies could assist in recruiting new non-resident Members and had noted the level of Member interest at the Barbican 50 commemoration the previous weekend. 

 

RESOLVED, that – the Policy and Resources Committee be recommended to approve:

 

1.     A temporary reduction in the quorum of the Barbican Residential Committee by one; i.e. from 4 to 3 non-resident Members, until such time as another non-resident member is appointed, or until the end of 2019.

 

2.     In the event of the BRC being unable to recruit more non-resident Members by the September 2019 meeting, and by which time the new dispensations regime would have been in place for 6 months, the Policy and Resources Committee be asked to revisit the Housing Governance Review, including the future membership of the BRC. 

 

 ...  view the full minutes text for item 11.

12.

Service Level Agreements Quarterly Review pdf icon PDF 56 KB

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

Members received a report of the Director of Community and Children’s Services in respect of the performance of estate wide Key Performance Indicators (KPIs) for the quarter January to March 2019.  The report also detailed comments from the House Officers and the Resident Working Party and an on-going action plan for each of the SLA’s

 

RESOLVED, that – the report be noted.

 

 ...  view the full minutes text for item 12.

13.

Charging Policy for Car Parking and Stores - Annual Review pdf icon PDF 85 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

Members considered a report of the Director of Community and Children’s Services in respect of the Annual Review of a Charging Policy for Car Parking and Stores. 

 

There was some challenge to the accounting methodology and the level of increase in respect of supervision and management.   The Chamberlain offered to circulate a schedule clarifying the baggage stores costs for the last two years. 

 

Members noted there was currently no waiting list for new stores or for car parking spaces.  Members also noted that, last year, the BRC had agreed to let 10% of the stores to close by non-residents, six months after the first lettings to residents.  Given the potential number of residents in close proximity to the Barbican Estate, and the possibility that the waiting list could increase, Members asked if this could be relaxed, with a higher threshold for seeking planning permission.  Members asked to see the current level of occupancy of the car park, with totals, and if this could be included in the appendix in future reports.  Members also felt that the rent of the stores in the Barbican buildings should remain at £25 per square foot per annum, that is £326.

 

RESOLVED, that – the work and recommendations of the Member/Officer Party be endorsed, subject to the variations recorded below, and :

 

1.      The Barbican car park charge per parking space for the ensuing year be paused at £1,340 per annum, subject to review in 2020.

 

2.     Rents for Stores within Barbican buildings be paused (that is, stores not constructed in the car parks) at £25 per square foot per annum, subject to review in 2020 (a variation to the Working Party recommendation).

 

3.     Rents for the resident occupiers of new stores in the car parks be paused at £20.00 per square foot per annum,

 ...  view the full minutes text for item 13.

14.

Progress of Sales and Lettings pdf icon PDF 86 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 14.

Minutes:

Members received a report of the Director of Community and Children’s Services in respect of the sales and letting approved by officers under delegated authority and in accordance with standing orders.  The report also provided information on surrenders of tenancies received and the number of flat sales to date.

 

Members noted that Frobisher Crescent was not included as its sales were not sales made by the City of London Corporation.  Officers agreed to include them in future, to make the report complete.

 

RESOLVED, that – the report be noted.

 

 ...  view the full minutes text for item 14.

15.

Update report pdf icon PDF 73 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 15.

Additional documents:

Minutes:

Members received the Director of Community and Children’s Services Update report.

 

RESOLVED, That – the report be noted.

 

 ...  view the full minutes text for item 15.

16.

Barbican Arrears pdf icon PDF 70 KB

Report of the Director of Community and Children’s Services.

 

Please note there is a non-public appendix to this report at agenda item 22.

 ...  view the full agenda text for item 16.

Minutes:

Members received a report in respect of tenant and leaseholder arrears on the Barbican Estate and noted a non-public appendix at agenda item 22.

 

RESOLVED, that – the report be noted.

 

 ...  view the full minutes text for item 16.

17.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 17.

18.

Any other Business that the Chairman considers Urgent

Minutes:

Members noted that this would be Graham Packham’s last meeting, having served 7 years on the BRC.   The Chairman and Members thanked Mr Packham for his service to the Committee and noted that he had delayed his resignation to ensure that day’s meeting would be quorate.

 

 ...  view the full minutes text for item 18.

19.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 19.

Minutes:

RESOLVED, that – Under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3, of Part 1 (Schedule 12A) of the Local Government Act.

 

Item No                  Para No(s)

23                          3

 

 ...  view the full minutes text for item 19.

20.

Non-Public Minutes

To approve the non-public minutes of the meeting held on 18 March 2019.

 ...  view the full agenda text for item 20.

Minutes:

RESOLVED, that – the non-public minutes of the meeting held on 18th March 2019 be approved.

 

 ...  view the full minutes text for item 20.

21.

Minutes of the Car Park Charges Working Party

To receive the minutes of the Car Park Charges Working Party held on 2nd April 2019.

 ...  view the full agenda text for item 21.

Minutes:

RESOLVED, that – the draft minutes of the Car Park Charges Working Party held on 2nd April 2019 be received.

 

 ...  view the full minutes text for item 21.

22.

Barbican Arrears - appendix

Report of the Director of Community and Children’s Services.

There is a public report in respect of Barbican Arrears at agenda item 16.

 ...  view the full agenda text for item 22.

Minutes:

Members received a report of the Director of Community and Children’s Services.

 ...  view the full minutes text for item 22.

23.

Housing Management System Upgrade

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 23.

Minutes:

Members considered and aproved a report of the Director of Community and Children’s Services

 ...  view the full minutes text for item 23.

24.

Enforcement Action

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 24.

Minutes:

Members considered and approved a report of the Director of Community and Children’s Services.

 ...  view the full minutes text for item 24.

25.

Blake Tower

Assistant Director, Barbican and Property Services to be heard.

 ...  view the full agenda text for item 25.

Minutes:

The Assistant Director, Barbican and Property Services was heard.

 ...  view the full minutes text for item 25.

26.

Report of Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 26.

Minutes:

Members received a report of the Town Clerk

 ...  view the full minutes text for item 26.

27.

Non-public questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 27.

28.

Any other Business that the Chairman considers urgent and which the Committee agrees should be considered whilst the public are excluded

Minutes:

There were no items.

 ...  view the full minutes text for item 28.

 


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