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Contact: Julie Mayer
tel.no.: 020 7332 1410  Email: Julie.Mayer@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

The Chairman welcomed James Tumbridge and Mark Wheatley to their first meeting of the Committee.

 

<AI1>

Apologies were received from Deputy David Bradshaw, Barbara Newman, Graham Packham, Susan Pearson and Stephen Quilter.

 

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of Items on the Agenda

Minutes:

The following resident members had been granted dispensations to speak but not vote on agenda items 5, 6 and 13 on today’s agenda in respect of Electric Vehicle Charging; Charging Policy for Car Parking and Stores and the Lease Enforcement matter on the non-public agenda. 

 

 

The following resident Members had been granted dispensations to speak but not vote on agenda items 5, 6 and 13 in respect of Electric Vehicle Charging; Charging Policy for Car Parking and Stores and a lease enforcement matter on the non-public agenda. 

 

  • Mary Durcan
  • Mark Bostock
  • Deputy John Tomlinson

 

Mr Randall Anderson has a dispensation until 2021 in respect of Car Park Charges and Stores. 

 ...  view the full minutes text for item 2.

3.

Minutes of the Previous Meeting pdf icon PDF 99 KB

To approve:

 

1.     The public minutes and summary of the meeting held on 4th June 2018.

 

2.     The public minutes of the special meeting held on 21st  June 2018.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

RESOLVED, that - the public minutes and non-public summary of the meetings held on 4th June 2018 and 21st June 2018 (Special Meeting) be approved.

 

Matters arising

Deputy David Bradshaw had submitted the following comments in respect of the minutes of the meeting held on the 4th June 2018:

 

1.     Car parking facilities on the Golden Lane Estate (GLE) were not comparable to those in the Barbican; residents of GLE park their cars in self-contained lockable garages as opposed to Barbican residents, who merely occupy a space in a communal car park area.

 

2.     It was not correct to state that, before the Working Party was established, there had been no charging policy;the policy before was that proposed price increases would be based on CPI levels, with effect from September of the year in question.

 

</AI3>

<AI4>

4.          Minutes of Inquorate Meetings

RESOLVED, that - the minutes of the inquorate meetings held on 17th September 2018 and 10th December 2018 be approved.

 

 ...  view the full minutes text for item 3.

4.

Minutes of Inquorate Meetings pdf icon PDF 66 KB

To approve the inquorate minutes of the meetings held on:

 

1.     17th  September 2018

2.     10th  December 2018

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

RESOLVED, that - the minutes of the inquorate meetings held on 17th September 2018 and 10th December 2018 be approved as a correct record.

 ...  view the full minutes text for item 4.

5.

Electric Vehicle Charging pdf icon PDF 76 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

Members considered a report of the Director of Community and Children’s Services in respect of an electric vehicle charging infrastructure for the Barbican Estate.  Members noted the comments of the Barbican Residents Consultation Committee’s AGM on 28th January 2018, which had been emailed and the draft minute laid around the table. Officers noted that there had been a general consensus in support of Option 1 in the report; i.e. that residents pay for what they use, rather than Option 2; i.e. that bay users have an additional quarterly surcharge on their car parking bay permits.

 

During the discussion on this item, the following points were noted:

 

  1. Any decision taken that day would be subject to review in a year or sooner, if Members requested, and the Working Party would continue to monitor the project.

 

  1. Members were reminded that the current LEN funding grant would expire at the end of March 2019.  During the trial, there had been no charges to residents.

 

  1. There were some comments in respect of the clarity of the recommendations in the report and some ambiguity within the consultants’ report at Appendix 1.  Officers confirmed that this was no longer a draft report.

 

  1. Members noted that, whilst the consultants were very experienced, the Barbican was unique due to the large number of properties and number of charging points required.

 

  1. The average use during the trial was 1.3kw per day, per participant; and the estimated cost was £25 per quarter.  It was noted that green energy was not free and Members were reluctant to encourage driving in the City. 

 

  1. There was currently no system for generating the invoices and billing for metered electricity per user.

 

  1. Members asked if there were any contingencies, should every bay be assigned.

 

  1. Currently, officers could only determine what was being charged for
 ...  view the full minutes text for item 5.

6.

Charging Policy for Car Parking and Stores pdf icon PDF 139 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members considered a report of the Director of Community and Children’s Services in respect of a charging policy for car parking and stores on the Barbican Estate.  The RCC had considered this report at its November 2018 meeting and the minute from this meeting, setting out their comments, were appended at Appendix 6 to the report.

 

During the discussion on this item, the following points were noted:

 

  1. The Planning Committee’s recent decision to increase all City car park charges to an equitable level, which would resolve the current situation whereby Barbican residents were able to park more cheaply at London Wall Car Park. 

 

  1. A three-year phased increase was proposed and the Car Park Charges Working Party would continue to meet and report back to the BRC on a regular basis, with the aim of eliminating the deficit on the Barbican Car Parks.

 

  1. The perception of the Barbican as an affluent area despite having its car parks subsidised by the City was not satisfactory.  However, whilst residents accepted some increase was necessary, they had objected to this being too high and too fast.  It was also accepted that it was not satisfactory to have a high number of empty Barbican car park spaces, whilst cheaper public car parks were being used by residents.

 

  1. As set out in the minutes from the inquorate meeting in December 2018, officers had not been able to complete the consultation process due to lack of resources. 

 

  1. The Assistant Director advised that approvals were in place for a departmental restructure, with additional resources, with effect from April 2019.  Meanwhile, it was understood that the Estate Office served residents to the best of its ability, within current resources.

 

  1. It was suggested that some residents might be willing to consider an increase in service charges, in order to cover
 ...  view the full minutes text for item 6.

7.

Report of Action Taken pdf icon PDF 50 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 7.

Minutes:

As a result of the inquorate meetings in September and December 2018, the following decision had been taken by the Town Clerk, in consultation with the Chairman and most senior Member of the Barbican Residential Committee (in the absence of a Deputy Chairman).

 

1.               Housing Governance

The Policy and Resources Committee had been due to consider the outcome of its consultation with the relevant committees, in respect of housing governance, at its meeting on 15th November 2018.  The Barbican Residential Committee (BRC) had not been due to meet again until 10th December 2018.

 

Action taken:

The views expressed, in respect of Housing Governance, during the inquorate meeting of the BRC (held on 17th September 2018) were approved formally, by the Town Clerk in consultation with the Chairman and Deputy Chairman of the Barbican Residential Committee, in order for them to be presented to the Policy and Resources Committee.

 

2.               Revenue and Capital Budgets – Latest Approved Budget 2018/19 and Original 2019/20 – Excluding Dwellings Service Charge Income and Expenditure

This report was presented to the Barbican Residential Committee (BRC) on 10th December 2018 but the meeting was inquorate.  In order to meet the budget preparation timetable for 2019/20, a decision was required before the end of December 2018.

 

Action taken:

The Town Clerk, in consultation with the Chairman and Most Senior Non-resident Member of the Barbican Residential Committee (other than the Chairman of the Finance Committee) agreed to:

 

1.       approve the Provisional 2019/20 Revenue Budget for submission to the Finance Committee;

2.       approve the Draft Capital Budget;

3.       authorise the Chamberlain, in consultation with the Chairmen of the Barbican Residential Committee/Finance Committee (as appropriate)  to revise these budgets to allow for further implications arising from departmental reorganisations and other reviews and corporate projects. 

 

3.         Service

 ...  view the full minutes text for item 7.

8.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 8.

9.

Any other Business that the Chairman considers Urgent

Minutes:

There were no items.

 ...  view the full minutes text for item 9.

10.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 10.

Minutes:

11.

Non-Public Minutes

To approve the non-public minutes of the meeting held 4th June 2018.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED, that - the non-public minutes of the meetings held on 4th June 2018 be approved.

 

 ...  view the full minutes text for item 11.

12.

Minutes of the Car Park Charges Working Party

To receive the draft minutes of the Car Park Charges Working Party meetings held on:

 

11th  June 2018

23rd   October 2018

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED, that - the minutes of the Car Park Charges Working Party meetings on 11th June 2018 and 23rd October 2018 be received

 

 ...  view the full minutes text for item 12.

13.

Enforcement action

Report of the Comptroller and City Solicitor and Director of Community and Children’s Services. 

 ...  view the full agenda text for item 13.

Minutes:

Members considered and approved a report of the Director of Community and Children’s Services and the Comptroller and City Solicitor.

 

 ...  view the full minutes text for item 13.

14.

Report of Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 14.

Minutes:

15.

Non-public questions on matters relating to the work of the Committee

Minutes:

16.

Any other Business that the Chairman considers urgent and which the Committee agrees should be considered whilst the public are excluded

Minutes:

 


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