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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Alistair MacLellan
tel.no.: 020 7332 1416  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Hugh Morris, Sir Mark Boleat, Karina Dostalova and Deputy John Tomlinson.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

Deputy Jamie Ingham Clark declared a non-pecuniary interest in item 14 (St Lawrence Jewry Church) in his capacity as Churchwarden for St Lawrence Jewry Church.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 227 KB

To agree the public minutes and summary of the meeting held on 8 November 2017.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

RESOLVED – That the public minutes and summary of the meeting held on 8 November 2017 be approved as an accurate record.

 ...  view the full minutes text for item 3.

4.

Gateway Approval Process pdf icon PDF 100 KB

To note the Gateway Approval process.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the Gateway Approval Process be noted.

 ...  view the full minutes text for item 4.

5.

Gateway 3/4 Detailed Options Appraisal - City Wayfinding Signage Review pdf icon PDF 272 KB

Report of the Director of the Built Environment.

 

N.B due to electronic file size, Appendices B and C are available on request.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

Members considered a report of the Director of the Built Environment regarding a Gateway 3/4 Detailed Options Appraisal – City Wayfinding Signage Review and the following points were made. 

 

·         The Chairman noted that the proposals meant that current City branded signage – which had been installed at significant cost circa-2006 - would be replaced by signage that was already common across areas of Greater London. He was concerned therefore that it would no longer be clear to the public using such signage that they were within the City, which had been one of the original drivers of the City-branded signage. The Chairman of Policy and Resources Committee echoed the Chairman’s concerns.

 

·         In response to a question, the Director of the Built Environment confirmed that the intention was to install updated signage across all existing sites that had current signage, subject to a review of whether those sites remained appropriate.

 

·         Members requested that more detail on proposed costs – including maintenance costs – be provided.

 

·         The Director of Built Environment noted that Legible London signage was already common across areas of the City, such as outside London Underground stations.

 

·         Members nevertheless expressed concern that the project was gaining momentum before any branding implications for the City had been given due consideration. They requested that the Town Clerk refer the report to the Public Relations and Economic Development Sub-Committee for comment, and for the recommendations within the report to be considered by the Town Clerk under delegated authority once those implications had been given due consideration.

 

RESOLVED, that Members:

 

·         Refer the report to the Public Relations and Economic Development Sub-Committee for comment on any branding implications for the City.

 

·         Delegate authority to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to approve the report once those implications had

 ...  view the full minutes text for item 5.

6.

Gateway 3/4 Options Appraisal (Public Realm Enhancement Phase 2) and Gateway 5 Authority to Start Work (s278 Works Phase 1) - 100 Minories Area Enhancements pdf icon PDF 855 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members considered a Gateway 5 (S278 Works Phase 1) and Gateway 3/4 (Public Realm Enhancement Works Phase 2) report of the Director of the Built Environment.

 

RESOLVED, that Members

 

·         Give authority to start work on Phase 1 (S278 works) at a total estimated implementation cost of £453,229;

 

·         Approve the design for Phase 2 (Option 2) to progress to Gateway 5 at a total estimated cost of £67,695 to be funded from TfL Local Implementation plan 2017/18;

 

·         Provide officers with the authority to undertake all the necessary processes to implement the proposed traffic changes and legal agreements associated with the project.

 ...  view the full minutes text for item 6.

7.

Gateway 5 Authority to Start Work - Liverpool Street & Moorgate Crossrail Ticket Halls: Highway Reinstatement pdf icon PDF 127 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Members considered a Gateway 5 Report of the Director of the Built Environment regarding Liverpool Street & Moorgate Crossrail Ticket Halls Highway Reinstatement.

 

RESOLVED, that Members,

 

·         Note that officers will be entering into a legal agreement with CRL for them to cover the staff, fees and works costs expended by the City in constructing the reinstatement works around the Liverpool Street and Moorgate ticket halls, as agreed by Members in June/July 2017; 

 

·         Approve the implementation of the highway works with at an estimated total cost of £2.4m at Liverpool Street and £2.3m at Moorgate, subject to the final detailed costings being approved under delegated authority by the Director of the Department of the Built Environment in conjunction with the Town Clerk and Chairman and Deputy Chairman of the Streets and Walkways and Projects Sub-Committees;

 

·         Delegate authority for any adjustments between elements of the budgets to the Director of the Built Environment in conjunction with the Chamberlain’s Head of Finance provided the total approved budget of is not exceeded. This includes access to an agreed Crossrail-funded contingency sum;

 

·         Authorise Officers to seek relevant regulatory and statutory consents, orders and approvals as may be required to progress and implement the scheme (e.g. traffic orders);

 

·         Note that whilst the areas immediately surrounding the new Crossrail ticket halls will be completed by December 2018, the full reinstatement projects are unlikely to be completed until 2022.

 ...  view the full minutes text for item 7.

8.

Gateway 6 Progress Report - City Wide Pedestrian Model pdf icon PDF 122 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members considered a Gateway 6 Report of the Director of the Built Environment regarding a City Wide Pedestrian Model.

 

RESOLVED, that Members

 

·         note that both the Planning and Transportation and Resource Allocation Committees have approved the allocation of £60,000 of TfL funding for further development of the pedestrian model;

 

·         In accordance with this approval, Members authorise officers to extend the project budget by £55,000 in order to procure WiFi data from Telefonica, and to commission Space Syntax to use this data to update their model in the Eastern City Cluster area. This will be entirely funded by TfL; and

 

·         note that the procurement route will require sole source waivers in order to procure services directly from Space Syntax Ltd and Telefonica.

 

 ...  view the full minutes text for item 8.

9.

Gateway 6 Progress Report - Bank on Safety: Update on Monitoring pdf icon PDF 661 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

Members considered a Gateway 6 Report of the Director of the Built Environment regarding an update on monitoring of Bank on Safety and the following points were made.

 

·         In response to concerns expressed by the Chairman that by moving traffic away from Bank, air quality issues were being displaced to other parts of the City, officers noted that the areas around Bank would be subject to air quality monitoring.

 

·         In response to a query from a Member on whether the Sub-Committee could be updated on progress prior to Summer 2018, officers agreed to submit those update reports scheduled for early 2018 for the Streets and Walkways Sub Committee to the Projects Sub Committee as well.

 

RESOLVED, that the report be noted.

 ...  view the full minutes text for item 9.

10.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 10.

11.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 11.

12.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 12.

13.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 8 November 2017.

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 8 November 2017 be approved as a correct record.

 ...  view the full minutes text for item 13.

14.

Gateway 1/2 Project Proposal - Digital Interview Recording Solution

Report of the Commissioner of City Police.

 ...  view the full agenda text for item 14.

Minutes:

Members considered a Gateway 1/2 Project Proposal report of the Commissioner of City Police regarding a Digital Interview Recording Solution.

 ...  view the full minutes text for item 14.

15.

Gateway 2 Project Proposal - City's Estate, Creechurch House, 17 Bevis Marks, 37-45 Creechurch Lane and 28-30 Houndsditch, London EC3

Report of the City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

Members considered a Gateway 2 Report of the City Surveyor regarding City’s Estate, Creechchurch House, 17 Bevis Marks, 37-45 Creechurch Lane and 28-30 Houndsditch, London EC3.

 ...  view the full minutes text for item 15.

16.

Gateway 3 Outline Options Appraisal - City of London Freemen's School - 2016 Masterplan Programme & Progress

Joint report of the Headmaster of the City of London Freemen’s School and the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

Members considered a Gateway 3 joint Report of the Headmaster and City Surveyor regarding City of London Freemen’s School – 2016 Masterplan Programme and Progress.

 ...  view the full minutes text for item 16.

17.

Gateway 3 Outline Options Appraisal - The Monument Visitor Centre

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 17.

Minutes:

Members considered a Gateway 3 Report of the Director of Open Spaces regarding the Monument Visitor Centre.

 ...  view the full minutes text for item 17.

18.

Gateway 3/4 Issues Report - St Lawrence Jewry Church

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

Members considered a Gateway 3/4 Report of the City Surveyor regarding St Lawrence Jewry Church.

 ...  view the full minutes text for item 18.

19.

Gateway 3/4 Update Developed Design - Police Accommodation Strategy P3E - London Wall Car Park

Joint report of the City Surveyor, Chamberlain and the Commissioner of City Police.

 ...  view the full agenda text for item 19.

Minutes:

Members considered a Gateway 3/4 joint Report of the City Surveyor, Chamberlain and Commissioner of City Police regarding the Police Accommodation Strategy P3E – London Wall Car Park.

 ...  view the full minutes text for item 19.

20.

Gateway 3/5 Authority to Start Work - Police Accommodation Strategy: Enabling Works

Joint report of the City Surveyor, Chamberlain and Commissioner of City Police.

 ...  view the full agenda text for item 20.

Minutes:

Members considered a joint Gateway 3/5 Report of the City Surveyor, Chamberlain and Commissioner of City Police regarding the Police Accommodation Strategy: Enabling Works.

 ...  view the full minutes text for item 20.

21.

Gateway 4c - Central Criminal Court Plant Replacement Phase 3 - Fees to Gateway 5

Report of the City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

Members considered a Gateway 4c Report of the City Surveyor regarding Central Criminal Court Plant Replacement: Phase 3.

 ...  view the full minutes text for item 21.

22.

Gateway 4c Detailed Design - City of London Freemen's School Main House Refurbishment

Report of the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

Members considered a Gateway 4c Report of the City Surveyor regarding the City of London Freemen’s School Main House Refurbishment.

 ...  view the full minutes text for item 22.

23.

Gateway 5 Authority to Start Work - Poultry Market, Major Repairs (including roofing works, external repairs with associated access, decorations Mechanical and Electrical renewals)

Report of the City Surveyor.

 ...  view the full agenda text for item 23.

Minutes:

Members considered a Gateway 4 Report of the City Surveyor regarding Poultry Market Major Repairs (including roofing works, external repairs with associated access, decorations and Mechanical and Electrical renewals).

 ...  view the full minutes text for item 23.

24.

Gateway 6 Progress Report - Action and Know Fraud Centre -Contract Service Budget

Report of the Commissioner of City Police.

 ...  view the full agenda text for item 24.

Minutes:

Members considered a Gateway 6 Report of the Commissioner of Police regarding Action and Know Fraud Centre – Contract Service Budget.

 ...  view the full minutes text for item 24.

25.

Gateway 6 Issues Report - Police Accommodation Strategy: Decant - CoLP Decant Logistics / Move Partner

Report of the Commissioner of City Police.

 ...  view the full agenda text for item 25.

Minutes:

Members considered a Gateway 6 Report of the Commissioner of City Police regarding the Police Accommodation Strategy: Decant – City of London Police Decant Logistics/Move Partner.

 ...  view the full minutes text for item 25.

26.

Gateway 7 Outcome Report - City Fund - Ground floor Refurbishment, 1 Alie Street E1

Report of the City Surveyor.

 ...  view the full agenda text for item 26.

Minutes:

Members considered a Gateway 7 Report of the City Surveyor regarding City Fund – Ground Floor Refurbishment, 1 Alie Street, E1.

 ...  view the full minutes text for item 26.

27.

Gateway 7 Outcome Report - 1-5 London Wall Buildings: Phase 3 Refurbishment of Common Areas

Report of the City Surveyor.

 ...  view the full agenda text for item 27.

Minutes:

Members considered a Gateway 7 Report of the City Surveyor regarding 1-5 London Wall Buildings: Phase 3 Refurbishment of Common Areas.

 ...  view the full minutes text for item 27.

28.

Gateway 7 Outcome Report - 35-37 Alfred Place

Report of the City Surveyor.

 ...  view the full agenda text for item 28.

Minutes:

Members considered a Gateway 7 Report of the City Surveyor regarding 35-37 Alfred Place.

 ...  view the full minutes text for item 28.

29.

Gateway 7 Outcome Report - Guildhall House, 85 Gresham Street, London

Report of the City Surveyor.

 ...  view the full agenda text for item 29.

Minutes:

Members considered a Gateway 7 Report of the City Surveyor regarding Guildhall House, 85 Gresham Street, London EC.

 

RESOLVED, that Members

 

  • Approve the acceptance of the works contract final account in the value of £5,984,000 noting that it cannot be verified by the Chamberlain’s Department
  • Approve the budget adjustments and a revised project budget of £7,950,197, a net reduction of £84,846 on the current budget.

·         Approve that the lessons learnt be noted and the project be closed, subject to the verification by the Chamberlain of two consultants’ fee accounts as required under Financial Regulations. 

 ...  view the full minutes text for item 29.

30.

Barbican Campus Programme: Amber and Red Projects

Report of the Director of Operations and Buildings (Barbican Centre).

 ...  view the full agenda text for item 30.

Minutes:

Members considered a report of the Director of Operations and Buildings (Barbican Centre) regarding the Barbican Campus Programme: Amber and Red Projects.

 ...  view the full minutes text for item 30.

31.

Buildings Programme (including Housing projects) - Red, Amber and Green Projects

Report of the City Surveyor.   

 ...  view the full agenda text for item 31.

Minutes:

Members considered a report of the City Surveyor regarding the Buildings Programme (including Housing) Red, Amber and Green projects.

 ...  view the full minutes text for item 31.

32.

Information Technology Programme - Red and Amber Projects

Report of the Chamberlain.

 ...  view the full agenda text for item 32.

Minutes:

Members considered a report of the Chamberlain regarding the Information Technology Programme – Red and Amber projects.

 ...  view the full minutes text for item 32.

33.

City of London Police Programme - Red and Amber Projects

Report of the Commissioner of Police.

 ...  view the full agenda text for item 33.

Minutes:

Members considered a report of the Commissioner of Police regarding the City of London Police Programme – Red and Amber projects.

 ...  view the full minutes text for item 33.

34.

Action Taken by the Town Clerk under Delegated Authority or Urgency Procedures

Report of the Town Clerk.

 ...  view the full agenda text for item 34.

Minutes:

Members considered a report of the Town Clerk on action taken since the last meeting under delegated authority and urgency procedure.

 ...  view the full minutes text for item 34.

35.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 35.

36.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 36.

 


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