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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Alistair MacLellan
tel.no.: 020 7332 1416  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Sir Mark Boleat

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interests.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 224 KB

To agree the public minutes and action sheet from the meeting held on 11 December 2017.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

RESOLVED – That the public minutes and summary of the meeting held on 11 December 2017 are approved as an accurate record.

 ...  view the full minutes text for item 3.

4.

Gateway Approval Process pdf icon PDF 100 KB

To note the Gateway Approval process.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the Sub-Committee notes the Gateway Approval Process.

 ...  view the full minutes text for item 4.

5.

Gateway 3/4 - Harman Close - Decent Homes pdf icon PDF 148 KB

Report of the Director of Community and Children's Services.

 

 ...  view the full agenda text for item 5.

Minutes:

Members considered a Gateway 3/4 Options Appraisal (Regular) report of the Director of Community and Children’s Services regarding Harman Close – Decent Homes.

 

·         The Chairman requested confirmation as to how many units are involved and it was confirmed that there were 98 units.

 

RESOLVED – That Members:

 

·         Note total estimated programme cost of £982,660 which includes fees and staff costs of £32,260 for decent homes works at Harman Close.

 

·         Approve Option Two - authority is given for the Director of Community and Children’s services to use in house staff and quantity surveyors to develop the specification and carry out procurement of a works contractor to then proceed to Gateway 5, at an estimated cost of £16,130.

 

 ...  view the full minutes text for item 5.

6.

Gateway 4 - 60-70 St Mary Axe pdf icon PDF 225 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members considered a Gateway 4 Detailed Options Appraisal (Complex Route) report of the Director of Built Environment regarding 60 – 70 St. Mary Axe:

 

·         The Chairman commented that the staff costs appeared to be very high and requested further information to be obtained in relation to the charged hourly rate compared to the typical market value for that work. Members agreed that authority be delegated to the Town Clerk to approve the report once this detail had been provided.

 

·         The Director of Built environment informed the Members that an underspend in this area would rollover into the implementation costs.  It was added that the estimates would be challenged by the relevant officers and those findings will be reported back to the Chairman.

 

RESOLVED – That authority be delegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to approve the report once further details on fees had been provided.

 

 ...  view the full minutes text for item 6.

7.

Gateway 6 - Culture Mile Pop-ups pdf icon PDF 251 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Members considered a Gateway 6 Progress Report (Light) of the Director of Built Environment regarding Culture Mile Pop-ups:

 

·         A Member commented that the fees seem high and asked which budget they were coming from.  The Chamberlain confirmed that they are coming from the Cultural Hub Budget Provision.

 

·         Members expressed some concerns over how projects such as this which involved culture could be assessed against value for money. For example, it was difficult to judge whether a project was achieving value for money in the absence of SMART objectives.

 

·         In response to Members’ comments, the Town Clerk agreed to bring Members’ comments to the attention of the relevant spending committee.

 

Deputy Catherine McGuinness joined the meeting

 

·         A Member mentioned a past ‘hearts and sculpture’ project that was similar and mentioned that it had a large start-up costs but had been successful.

 

RESOLVED – That the Members

 

·         Approve the outlined ‘Phase 2’ (2018) of the Culture Mile Pop-ups, comprising events, installations and greening in the public realm in support of the Culture Mile.

 

·         Approve the Culture Mile way-finding pilot subject to approval of the agreed signage system for use across the City, as set out in the Gateway 3 / 4 report entitled ‘City-wide way-finding signage review’.

 

·         Approve the funding of £470,700 to implement the Culture Mile Pop-ups as set out in this report

 

·         Approve that officers seek any approvals, permits and consents necessary to implement Phase 2 of the Pop Ups programme.

 

·         Note that future reports on Pop Ups will be received on an annual basis.

 

 ...  view the full minutes text for item 7.

8.

Gateway 7 - Cousin Lane - Street Enhancements pdf icon PDF 2 MB

Report of the Director of the Built Environment.

 

 ...  view the full agenda text for item 8.

Minutes:

Members considered a Gateway 7 Outcome Report (Light) report of the Director of Built Environment regarding Cousin Lane – Street Enhancements.

 

RESOLVED – That Members,

 

·         Note the lessons learnt and authorise closure of the project.

 

·         Authorise the return of the £103,395 underspend to the developer, under the terms of the S278 agreement.

 

 ...  view the full minutes text for item 8.

9.

Gateway 7 - Pay & Display Machines (Parking): Equipment Replacement pdf icon PDF 485 KB

Report of the Director of the Built Environment.

 

 ...  view the full agenda text for item 9.

Minutes:

Members considered a Gateway 7 Outcome Report (Regular) of the Director of Built Environment regarding Pay and Display Machines.

 

·         A Member asked whether there had been an issue with card payments to which the Director of the Built Environment informed the Members that some pay and display machines were solar powered which prevented the installation of Oyster card payment equipment. Bank card payment remained possible however.

 

RESOLVED – That Members:

 

·         Note that the project was now completed, and no further machine upgrades were proposed. 

 

·         Agree that cashless parking be rolled out more widely across the City following the successful outcome of the trial, and the continuing rise of payments made by mobile phone payment technology.

 

 ...  view the full minutes text for item 9.

10.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 10.

11.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 11.

12.

Gateway 3/4/5 - 100 Bishopsgate S278

Report of the Director of the Built Environment.

 

 ...  view the full agenda text for item 12.

Minutes:

The Chairman noted that this item should have been listed in the public section as it is a public report. Members considered a Gateway 3/4/5 (Authority to Start Work) report of the Director of the Built Environment regarding 100 Bishopsgate s278.

 

RESOLVED – That the Members:

 

·         Approve the adjustment of the evaluation budgets to reflect the expenditure incurred;

 

·         Approve the implementation of the Section 278 highway works with an estimated cost of £674,060 as listed in the design summary in the main report and shown in the General Arrangement drawing;

 

·         Delegate authority for any adjustments between elements of the approved budget to the Chief Officer in consultation with the Chamberlain’s Head of Finance;

 

·         Delegate authority for any budget increases to the Chief Officer in consultation with the Chamberlain and Town Clerk, provided there is no change to the approved scope of works and the City receives upfront funding from the developer;

 

·         Authorise the City to sign a Section 8 agreement (S.8) with Transport for London (TfL) permitting the City to implement the works on Bishopsgate, part of the Transport for London Road Network.

 

·         Authorise Officers to seek relevant regulatory and statutory consents, orders and approvals (e.g. Traffic Regulation Orders) as may be required to progress and implement the scheme; and

 

·         Agree that the commencement of the Section 278 works be dependent upon full funding being first received from the developer.

 

 ...  view the full minutes text for item 12.

13.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 13.

14.

Non-Public Minutes

To agree the non-public minutes and action sheet from the meeting held on 11 December 2017.

 ...  view the full agenda text for item 14.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 11 December 2017 as approved an accurate record.

 ...  view the full minutes text for item 14.

15.

Secure City Programme update and Resourcing

Report of the Commissioner of City of London Police.

 ...  view the full agenda text for item 15.

Minutes:

Members considered an update report of the Commissioner of the City of London Police regarding the Secure City Programme.

 

 ...  view the full minutes text for item 15.

16.

Police Accommodation Strategy - 21 New Street Business Rates & Reversionary Lease

Report of The Chamberlain, Commissioner of City of London Police and City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

Members considered a report of the Chamberlain, the Commissioner of City of London Police and the City Surveyor regarding the Police Accommodation Strategy for 21 New Street.

 ...  view the full minutes text for item 16.

17.

Gateway 1 & 2 - Artificial Grass Pitch provision Wanstead Flats

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 17.

Minutes:

Members considered a Gateway 1 & 2 Project Proposal (Regular) report of the Director of Open Spaces regarding an artificial grass pitch provision for Wanstead Flats.

 ...  view the full minutes text for item 17.

18.

Gateway 1 & 2 - 20 & 21 Aldermanbury - future opportunities

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

Members considered a Gateway 1 & 2 report of the City Surveyor regarding 20 & 21 Aldermanbury – future opportunities.

 ...  view the full minutes text for item 18.

19.

Gateway 1 & 2 - City of London School Feasibility Study

Report of the Head of the City of London School & City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

Members considered a Gateway 1 & 2 Project Proposal (Complex) report of the Head of the City of London School and the City Surveyor.

 ...  view the full minutes text for item 19.

20.

Gateway 1 & 2 - Emergency Services Mobile Communications Programme

Report of the Commissioner of City of London Police.

 ...  view the full agenda text for item 20.

Minutes:

Members considered a Gateway 1 & 2 Project Proposal (Complex) report of the Commissioner of the City of London Police.

 ...  view the full minutes text for item 20.

21.

Gateway 1 & 2 - Police Telephony Upgrade

Report of the Chamberlain and Commissioner of City of London Police.

 ...  view the full agenda text for item 21.

Minutes:

Members considered a Gateway 1 & 2 Project Proposal (Regular) Report of the Chamberlain regarding the Police Telephony upgrade.

 

 

 

 ...  view the full minutes text for item 21.

22.

Gateway 1 & 2 - Planning and Regulatory Services Casework Management System (PRSCMS) Project

Report of the Director of Markets and Consumer Protection and the Director of the Built Environment.

 ...  view the full agenda text for item 22.

Minutes:

Members considered a Gateway 1 & 2 Project Proposal (Normal) report of the Director of Markets and Consumer Protection and the Director of the Built Environment regarding Planning and Regulatory Services Casework Management System (PRSCMS) Project.

 ...  view the full minutes text for item 22.

23.

Gateway 1 & 2 - Windsor House

 Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 23.

Minutes:

Members considered a Gateway 1 & 2 report of the Director of Community and Children Services regarding Windsor House.

 ...  view the full minutes text for item 23.

24.

Gateway 3/4 - Security Programme

Report of the Director of the Built Environment.

 

 ...  view the full agenda text for item 24.

Minutes:

Members considered a Gateway 3/4 report of the Director of the Built Environment regarding the Security Programme.

 ...  view the full minutes text for item 24.

25.

Gateway 6 - City of London School for Girls Refurbishment Programme

Report of the Headmistress, City of London School for Girls.

 ...  view the full agenda text for item 25.

Minutes:

Members considered a Gateway 6 Issue Report (Regular) of the Bursar of the City of London School for Girls regarding the refurbishment programme.

 ...  view the full minutes text for item 25.

26.

Gateway 6 - Health and Social Care IT Enabler

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 26.

Minutes:

Members considered a Gateway 6 Progress Report (Regular) of the Director of Community and Children’s Services regarding the Health and Social Care IT Enabler.

 ...  view the full minutes text for item 26.

27.

Gateway 7 - 193 Fleet Street - Urgent Repairs to Stonework

Report of the City Surveyor.

 ...  view the full agenda text for item 27.

Minutes:

Members considered a Gateway 7 Outcome Report (Regular) of the City Surveyor regarding 193 Fleet Street urgent stonework repairs.

 ...  view the full minutes text for item 27.

28.

Highway and Public Realm Programme - Red and Amber Projects

Report of the Director of Built Environment.

 ...  view the full agenda text for item 28.

Minutes:

Members received a report of the Director of Built Environment regarding the Highways and Public Realm programme.

 ...  view the full minutes text for item 28.

29.

Open Spaces Programme - Red, Amber and Green Projects Update

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 29.

Minutes:

Members received a report of the Director of Open Spaces regarding the Open Spaces Programme.

 ...  view the full minutes text for item 29.

30.

Town Clerk's Programme - Red and Amber Projects Update

Report of the Town Clerk.

 ...  view the full agenda text for item 30.

Minutes:

Members received a report of the Town Clerk regarding the Town Clerk’s Programme.

 ...  view the full minutes text for item 30.

31.

Questions on matters relating to the work of the Committee

Minutes:

There was one non-public question.

 

 ...  view the full minutes text for item 31.

32.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 32.

 


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