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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Alistair MacLellan
tel.no.: 020 7332 1416  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Hugh Morris, Deputy Keith Bottomley, Karina Dostalova and James Tumbridge.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 

 

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 222 KB

To agree the public minutes and summary of the meeting held on 17 January 2018.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that the public minutes and summary of the meeting held on 17 January 2018 be approved as an accurate record.

 

 ...  view the full minutes text for item 3.

4.

Actions Sheet pdf icon PDF 158 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

Members considered a report of the Town Clerk detailing outstanding actions and the following points were made.

 

Gateway 4 – 60-70 St Mary Axe (22 January 2018)

The Town Clerk reported that further detail on the project fee estimates was now available and the report was due to be considered by the Town Clerk under delegated authority shortly.

 

Gateway 6 - Bank on Safety (11 December 2017)

The Director of the Built Environment noted that a monitoring report was expected to be submitted to relevant Committees from April 2018 onwards.

 

Gateway 3/4 – City Wayfinding Signage Review (11 December 2017)

The Director of the Built Environment reported that Transport for London had allowed the City of London Corporation to include its branding on Legible London signage in the City.

 

Gateway 3 - Windows Replacement and Common Parts Decoration – Golden Lane (8 November 2017)

The Director of Community and Children’s Services noted that a ‘lessons learned’ report wuold be submitted to Committee in June 2018.

 

Gateway 1&2 - Sugar Quay s278 (8 September 2017)

The Director of the Built Environment noted that a report would be submitted to Committee in June 2018.

 

 ...  view the full minutes text for item 4.

5.

Gateway Approval Process pdf icon PDF 100 KB

To note the Gateway Approval process.

 ...  view the full agenda text for item 5.

Minutes:

RESOLVED, that the Gateway Approval Process be noted.

 ...  view the full minutes text for item 5.

6.

Gateway 1 & 2 - 20 Farringdon Street/Old Fleet Lane pdf icon PDF 187 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members considered a Gateway 1 &2 Project Proposal (Light) report of the Director of the Built Environment regarding 20 Farringdon Street / Old Fleet Lane.

 

RESOLVED – that Members approve the progression of the Gateway 1 & 2 20 Farringdon Street / Old Fleet Lane project to Gateway 5 on the Light route.

 ...  view the full minutes text for item 6.

7.

Gateway 1 & 2 - 30-32 Lombard Street pdf icon PDF 186 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Members considered a Gateway 1&2 Project Proposal (Light) report of the Director of the Built Environment regarding 30-32 Lombard Street.

 

RESOLVED – That Members approve the Gateway 1 & 2  30-32 Lombard Street project to Gateway 5 on the Light route.

 ...  view the full minutes text for item 7.

8.

Gateway 1 & 2 - 60 London Wall s278 pdf icon PDF 165 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members considered a Gateway 1&2 Project Proposal (Light) report of the Director of the Built Environment regarding 60 London Wall s278.

 

RESOLVED – That Members approve the 60 London Wall s278 project to Gateway 5 on the Light route.

 ...  view the full minutes text for item 8.

9.

Gateway 1 & 2 - Fire Safety Doors - Great Arthur House pdf icon PDF 140 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

Members considered a Gateway 1&2 Project Proposal (Regular) report of the Director of Community and Children’s Services regarding Fire Safety Doors at Great Arthur House, and the following points were made.

 

The Chairman noted that the Department of Community and Children’s Services should not rely wholly on City Procurement to advise on procurement method – the Department should also utilise experience from past projects in determining what method to pursue.

 

A Member requested that future reporting have greater clarity over whether proposed works were to secure compliance with new guidelines or not.

 

In response to a question, the Director of Community and Children’s Services noted that the project had been initiated following feedback from the London Fire Brigade.

 

RESOLVED – That the Members approve the Gateway 1 & 2 Fire Safety Doors – Great Arthur House project to Gateway 3 on the Regular route.

 

 ...  view the full minutes text for item 9.

10.

Gateway 1 & 2 - Fire Safety Doors - Petticoat Tower pdf icon PDF 138 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

Members considered a Gateway 1&2 Project proposal (Light) report of the Director of Community and Children’s Services regarding Fire Safety Doors – Petticoat Tower.

 

RESOLVED – That Members

 

·         Approve the Gateway 1&2 Fire Safety Doors – Petticoat Tower project to the next Gateway on the Light route.

 

·         Approve resource requirments to reach next Gateway of £14,320

 

·         Note the estimated total project costs of £198,000.

 ...  view the full minutes text for item 10.

11.

Gateway 3/4 - City of London and Gresham Almshouses, East Lodge and Communal areas - Refurbishment Works pdf icon PDF 200 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

Members considered a Gateway 3/4 Options Appraisal (Regular) report of the Director of Community and Children’s Services regarding City of London and Gresham Almshouses, East Lodge and Communal Areas – Refurbishment Works.

 

The Chairman noted that circa £31,000 per housing unit seemed excessive but that he had been asssured by officers that the works involved were substantial. Moreover, the trustees of the almshouses were providing an additional layer of scrutiny to ensure value for money.

 

RESOLVED – That Members:

 

·         Note total estimated programme cost of £1,600,600 which includes fees and staff costs of £56,600 for internal, external and common parts refurbishment works including East Lodge, at the City of London and Gresham Almshouses.

 

·         Approve Option 2 -  approval is given for the Director of Community and Children’s services to use in-house staff and Mooney Kelly quantity surveyors to develop the specification and carry out procurement of a works contractor to then proceed to Gateway 5, at an estimated cost of £37,300

 

 ...  view the full minutes text for item 11.

12.

Gateway 6 Issue - Kenley Revival Project pdf icon PDF 265 KB

Report of the Director of Open Spaces and Heritage.

 ...  view the full agenda text for item 12.

Minutes:

Members considered a Gateway 6 (Regular) report of the Director of Open Spaces regarding the Kenley Revival Project. Members noted that the project had proved a success to date in terms of engagement.

 

RESOLVED – That Members authorise the use of £28,000 of the contingency budget to fund changes to the activity programme. 

 

 

 

 ...  view the full minutes text for item 12.

13.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 13.

14.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 14.

15.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 15.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 15.

16.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 17 January 2018.

 ...  view the full agenda text for item 16.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 17 January 2018 be approved an accurate record.

 ...  view the full minutes text for item 16.

17.

Non-Public Actions Sheet

Report of the Town Clerk.

 ...  view the full agenda text for item 17.

Minutes:

Members received a report of the Town Clerk detailing outstanding actions.

 ...  view the full minutes text for item 17.

18.

Gateway 1 & 2 - Guildhall Event Chairs

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

Members considered a Gateway 1&2 Project Proposal (Regular) report of the City Surveyor regarding Guildhall Event Chairs.

 ...  view the full minutes text for item 18.

19.

Gateway 1 & 2 - Guildhall West Wing Mezzanine Level Improvement

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

Members considered a Gateway 1&2 Project Proposal (Regular) report of the City Surveyors regarding Guildhall West Wing Mezzanine Level Improvement.

 ...  view the full minutes text for item 19.

20.

Gateway 3/4 - Door Access Control System Replacement at Guildhall and Walbrook Wharf

Report of the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

Members considered a Gateway 3/4 Options Appraisal (Regular) report of the City Surveyor regarding Door Access Control System Replacement at Guildhall and Walbrook Wharf.

 ...  view the full minutes text for item 20.

21.

Combined Gateway 3/4/5 - Police Accommodation Strategy: Decant - Forensic Services Interim Location (Relocation of Fingerprint Laboratory)

Report of the Commissioner of the City of London Police.

 ...  view the full agenda text for item 21.

Minutes:

Members considered a Combined Gateway 3/4/5 (Regular) report of the Commissioner of the City of London Police regarding the Police Accommodation Strategy: Decant – Forensic Services Interim Location (Relocation of Fingerprint Laboratory).

 ...  view the full minutes text for item 21.

22.

Gateway 4 - 123/124 New Bond Street- Redevelopment behind a retained façade (City's Estate)

Report of the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

Members considered a Gateway 4 report of the City Surveyor regarding 123/124 New Bond Street – Redevelopment behind a retained façade (City’s Estate).

 ...  view the full minutes text for item 22.

23.

Gateway 5 Issue - Central Criminal Courts, Refurbishment of Courts and Associated Jury Rooms

Report of the City Surveyor.

 ...  view the full agenda text for item 23.

Minutes:

Members considered a Gateway 5 Issue (Regular) report of the City Surveyor regarding Central Criminal Courts, Refurbishment of Courts and Associated Jury Rooms.

 ...  view the full minutes text for item 23.

24.

Gateway 5 Issue - Sand & Seal Woodblock Flooring

Report of the Director of Operations and Buildings (Barbican Centre).

 ...  view the full agenda text for item 24.

Minutes:

Members considered a Gateway 5 Issue (Light) report of the Director of Operations and Buildings (Barbican Centre) regarding Sand & Seal Woodblock Flooring.

 

 

 ...  view the full minutes text for item 24.

25.

Gateway 7 - 4 Tabernacle Street, Major Refurbishment of Vacant Office Building (City Fund - Strategic Property Estate)

Report of the City Surveyor.

 ...  view the full agenda text for item 25.

Minutes:

Members considered a Gateway 7 Outcome (Complex) report of the City Surveyor regarding 4 Tabernacle Street – Major Refurbishment of Vacant Office Building (City Fund – Strategic Property Estate).

 ...  view the full minutes text for item 25.

26.

Buildings Programme - Red, Amber and Green Projects Update

Report of the City Surveyor.

 ...  view the full agenda text for item 26.

Minutes:

Members received a Red Amber and Green Projects Update Report of the City Surveyor regarding the Buildings Programme.

 ...  view the full minutes text for item 26.

27.

Information Technology Programme - Red, Amber and Green Projects Update

Report of the Chamberlain.

 ...  view the full agenda text for item 27.

Minutes:

Members received a Red Amber and Green Projects Update Report of the Chamberlain regarding the Information Technology Programme.

 

 ...  view the full minutes text for item 27.

28.

Barbican Campus Programme- Red, Amber and Green Projects Update

Report of the Director of Operations and Buildings (Barbican Centre).

 ...  view the full agenda text for item 28.

Minutes:

Members received a Red Amber and Green Projects Update Report of the Director of Operations and Buildings regarding the Barbican Campus Programme.

 

 ...  view the full minutes text for item 28.

29.

City of London Police Programme - Red Amber Green Projects Update

Report of the Commissioner of City of London Police.

 ...  view the full agenda text for item 29.

Minutes:

Members received a Red Amber and Green Projects Update Report of the Commissioner of the City of London Police regarding the City of London Police Programme and the following points were made.

 

Catherine McGuinness arrived at this point of the meeting.

 

 ...  view the full minutes text for item 29.

30.

Action Taken by the Town Clerk under Delegated Authority or Urgency Procedures

Report of the Town Clerk.

 ...  view the full agenda text for item 30.

Minutes:

Members considered a report of the Town Clerk which provided information of action taken under delegated authority or urgency procedures since the last meeting.

 ...  view the full minutes text for item 30.

31.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 31.

32.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

Members considered one item of urgent business.

 ...  view the full minutes text for item 32.

32a

Barbican Podium Waterproofing, Drainage and Landscaping Works

Report of the Director of Community & Children's Services

 

 ...  view the full agenda text for item 32a

Minutes:

 


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