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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Alistair MacLellan
tel.no.: 020 7332 1416  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Karina Dostalova and Ben Murphy.

 

The Chairman welcomed James De Sausmarez to his first meeting following his appointment to the Sub-Committee, and congratulated Ben Murphy on his appointment. The Chairman went on to thank those Members who had recently stepped down from the Sub-Committee - James Tumbridge, Anne Fairweather, Marianne Fredericks and Nick Bensted-Smith. The Chairman concluded by thanking Randall Anderson and Andrew McMurtrie for their service on the Sub-Committee, noting those Members had put themselves forward for co-option that day.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Terms of Reference pdf icon PDF 43 KB

To receive the terms of reference of the Sub-Committee as agreed by the Policy and Resources Committee at its meeting on 2 May 2019.

 

 

 ...  view the full agenda text for item 3.

Minutes:

Members considered the Sub-Committee’s terms of reference, noting that some amendments to reflect the role of the Capital Buildings Committee, Corporate Asset Sub (Finance) Committee and Procurement Sub (Finance) Committee would be appropriate, alongside reference to Deputy Chair/Vice Chair of the Policy and Resources Committee, and requested that an amended terms of reference be put to the Policy and Resources Committee for approval accordingly.

 

RESOLVED, that the terms of reference be received, and an amended version be put to the Policy and Resources Committee for approval in light of comments made by Members.

 ...  view the full minutes text for item 3.

4.

Gateway Approval Process pdf icon PDF 140 KB

To note the Gateway Approval process.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

RESOLVED, that the Gateway Approval Process be received.

 ...  view the full minutes text for item 4.

5.

Appointment of Co-Opted Members

To consider the appointment of four Co-Opted Members of the Court of Common Council to the Projects Sub-Committee for 2019/20.

 ...  view the full agenda text for item 5.

Minutes:

Members considered the co-option of four Members of the Court of Common Council to the Sub-Committee. There being six candidates for four vacancies, a ballot was conducted with the following result:

 

Candidate

Votes

Rehana Ameer

6 – CO-OPTED

Randall Anderson

6 – CO-OPTED

John Chapman

0

Deputy Edward Lord

4 – CO-OPTED

Andrew McMurtrie

6 – CO-OPTED

Susan Pearson

2

 

The Town Clerk agreed to circulate the result of the ballot to the Sub-Committee and the six candidates outside of the meeting. Randall Anderson, who had been observing the meeting, took his place as Co-Opted Member.

 

RESOLVED, that Rehana Ameer, Randall Anderson, Deputy Edward Lord and Andrew McMurtrie be co-opted on to the Projects Sub-Committee for 2019/20.

 ...  view the full minutes text for item 5.

6.

Minutes pdf icon PDF 82 KB

To agree the public minutes and summary of the meeting held on 24 April 2019.

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED, that the public minutes and non-public summary of the meeting held on 24 April 2019 be approved as a correct record.

 ...  view the full minutes text for item 6.

7.

Actions pdf icon PDF 78 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 7.

Minutes:

Members considered a report of the Town Clerk regarding actions outstanding from previous meetings and the following points were made.

 

27/2019/P – Finsbury Circus Garden Reinstatement

 

·         The Superintendent of Parks and Gardens was heard regarding the Finsbury Circus Garden Reinstatement, noting that a written update was available for circulation outside of the meeting, In short, the interim landscape was to be provided as Crossrail’s cost. Should the City choose to design and install an interim scheme, the estimated cost would be £195,000 not including contingency. Assuming the project were allowed to progress immediately, the interim garden scheme would be in place for just over one year.

 

28/2019/P – Bank Junction Improvements Project Update

 

·         A Member expressed his concern that the All Change at Bank project timeline had slipped by one month, risking the project not being completed in time for the opening date of TfL’s Bank Junction upgrade. It was the Member’s understanding that the City’s project was currently being delayed by queries raised by the Chairman of Finance Committee, and the Chamberlain, over the use of s106 monies to finance the project rather than On-Street Parking Reserve. The Member queried whether it would be possible to resolve these queries through the usual channels of internal consultation rather than requiring a full, redrafted, report being brought back to Members.

 

·         The Director of the Built Environment was heard, noting that the main implication of delay of All Change at Bank was that the public realm would not be complete in time for large numbers of visitors using Bank Junction.

 

·         The Chairman noted that a further report on All Change at Bank should not be necessary provided that a note on financials and the project’s critical path could be provided, with the Sub-Committee’s endorsement of timely progression of the project, to the

 ...  view the full minutes text for item 7.

8.

Gateway 3/4 - Southwark Bridge South Viaduct Waterproofing pdf icon PDF 112 KB

Report of the Director of the Built Environment.

 

This report was approved by the Planning and Transportation Committee at its meeting on 30 April 2019.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Town Clerk noted that this report had been withdrawn.

 ...  view the full minutes text for item 8.

9.

Gateway 3 - Museum of London Public Realm Project pdf icon PDF 796 KB

Report of the Director of the Built Environment. TO FOLLOW.

 ...  view the full agenda text for item 9.

Minutes:

Members considered a Gateway 1/2 Issue report of the Director of the Built Environment regarding the Museum of London Public Realm Project and the following points were made.

 

·         The Director of the Built Environment noted that the project had synergies with associated projects in the area, specifically around the new Museum of London, and the Smithfield Market. The project was outside the scope of the City’s Fundamental Review.

 

·         The Chairman noted that the Sub-Committee’s role was to scrutinise project risks and dependencies, and that the next project gateway report should consider these in greater detail and provide visuals/a graphic outlining both the public realm project milestones and also milestones of associated projects.

 

·         A Member welcomed the holistic approach taken to the project but noted that, in his view, given that the report referenced the need for inbuilt flexibility in the design approach, that the report was perhaps premature.

 

·         The Assistant Town Clerk & Director of Major Projects was heard, noting that the project had two main drivers. First, the future of the City’s markets were subject to both public consultation and a Parliamentary Bill. The City’s future plans for Smithfield would likely influence the passage of that Bill. Secondly, the Museum of London was aiming to secure planning permission for its new site by the end of 2019 and would welcome a clearer idea of the City’s plans for the Smithfield site in support of that. Th current project should be considered in the context of those two drivers.

 

·         Members noted that, whilst the holistic approach was to be welcomed, officers should be mindful not to overcommit resources too early in the project and remove the ability to be more flexible in approach later on in the project process.

 

RESOLVED, that Members,  

 

·         Approve the progression of the project as set

 ...  view the full minutes text for item 9.

10.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 10.

11.

Any other business that the Chairman considers urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 11.

12.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 12.

13.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 24 April 2019.

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 24 April 2019 be approved as a correct record.

 ...  view the full minutes text for item 13.

14.

Non-Public Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 14.

Minutes:

Members considered a report of the Town Clerk regarding non-public actions arising from previous meetings.

 ...  view the full minutes text for item 14.

15.

Portfolio Overview

Report of the Town Clerk.

 ...  view the full agenda text for item 15.

Minutes:

Members considered a report of the Town Clerk regarding the Portfolio Overview.

 ...  view the full minutes text for item 15.

16.

Action and Know Fraud Centre - Programme Team

Report of the Commissioner.

 

This report was approved, with a caveat, at the Police Authority Board meeting on 16 May 2019.

 ...  view the full agenda text for item 16.

Minutes:

Members considered a report of the Commissioner of Police regarding the Action and Know Fraud Centre – Programme Team.

 ...  view the full minutes text for item 16.

17.

City Fund, City's Estate and Bridge House Estates - Scheme of Delegations and Gateways

Report of the City Surveyor.

 

This report was approved by the Property Investment Board at its meeting on 8 May 2019.

 ...  view the full agenda text for item 17.

Minutes:

Members considered a report of the City Surveyor regarding the City Fund, City’s Estate and Bridge House Estates – Scheme of Delegations and Gateways.

 ...  view the full minutes text for item 17.

18.

Gateway 4/5 - Central Criminal Courts Fire Alarm Replacements and Associated Public Address System

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

Members considered a Gateway 4/5 report of the City Surveyor regarding the Central Criminal Courts Fire Alarm Replacements and Associated Public Realm Address System.

 ...  view the full minutes text for item 18.

19.

Gateway 3/4 - City of London School Masterplan Phase 1

Joint Report of the Head of the City of London School and the City Surveyor.

 

This report was approved by the  Board of Governors of the City of London School at its meeting on 9 April 2019 (see attached minute) and noted by the Resource Allocation Sub (Policy and Resources) Committee at its meeting on 2 May 2019.

 ...  view the full agenda text for item 19.

Minutes:

Members considered a Gateway 3/4 report of the Head of the City of London School regarding the City of London School Masterplan Phase 1.

 ...  view the full minutes text for item 19.

19a

Draft Minute of the Board of Governors of the City of London School - 9 April 2019

To receive a draft minute of the meeting of the Board of Governors of the City of London School dated 9 April 2019 regarding the Gateway 3/4 report regarding City of London School Masterplan Phase 1.

 ...  view the full agenda text for item 19a

Minutes:

RESOLVED, that the draft minute of the Board of Governors of the City of London School – 9 April 2019 be received.

 ...  view the full minutes text for item 19a

20.

Gateway 2 Issue - The Emergency Services Mobile Communication Programme (ESMCP)

Report of the Commissioner.

 

This report was approved by the Police Authority Board at its meeting on 16 May 2019.

 ...  view the full agenda text for item 20.

Minutes:

Members considered a Gateway 2 Issue report of the Commissioner of Police regarding the Emergency Services Mobile Communication Programme (ESMCP).

 

 ...  view the full minutes text for item 20.

21.

Major Construction Works Housing Frameworks - Stage 2 Award report

Joint Report of the Chamberlain and City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

Members considered a joint report of the Chamberlain and City Surveyor regarding Major Construction Works Housing Frameworks – Stage 2 Award.

 ...  view the full minutes text for item 21.

22.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 22.

23.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There was one item of non-public other business.  

 ...  view the full minutes text for item 23.

 


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