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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Alistair MacLellan
tel.no.: 020 7332 1416  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Karina Dostalova, Sheriff Chris Hayward, Deputy Catherine McGuinness, Ben Murphy and Deputy Philip Woodhouse.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Gateway Approval Process pdf icon PDF 140 KB

To note the Gateway Approval process.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

RESOLVED, that the Gateway Approval Process be received.

 ...  view the full minutes text for item 3.

4.

Minutes pdf icon PDF 84 KB

To agree the public minutes and summary of the meeting held on 20 September 2019.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED, that the public minutes and non-public summary of the meeting held on 20 September 2019 be approved as a correct record.

 ...  view the full minutes text for item 4.

5.

Gateway 3 - Tower Bridge HV System Replacement and Increasing Electrical Resilience pdf icon PDF 109 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

Members considered a Gateway 3 report of the City Surveyor regarding the Tower Bridge HV System Replacement and Increasing Electrical Resilience.

 

RESOLVED, that Members

 

·         Approve Option B (replace HV & LV switchgear and transformers; segregate HV & LV services (via switch room on new mezzanine floor); replacement of existing HV cables; remove existing generator; provide new secondary HV supply; provide generator plug in connection point).

 

·         Approve a budget of £303,000 to reach the next Gateway.

 

·         Note the revised project budget at £5.8m (excluding risk).

 

·         Note the Costed Risk Provision in the total sum of £2,600,000.

 

·         Note the revised project timeline changes from GW 1/2.

 ...  view the full minutes text for item 5.

6.

Gateway 4 Issue - Crossrail Liverpool Street Urban Integration pdf icon PDF 97 KB

Report of the Director of Built Environment.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members considered a Gateway 4 report of the Director of the Built Environment regarding Crossrail Liverpool Street Urban Integration.

 

RESOLVED, that Members

 

·         Note the next steps for Phase 2 of the Liverpool Street Crossrail Urban Integration Project;

 

·         Agree to the increases in scope, including three pedestrian junctions around the area and the inclusion of the northern arm of Finsbury Circus, as shown in Appendix 3 – Requested and Approved Areas of Scope;

 

·         Note the establishment of a new external working group to include Network Rail, Transport for London, British Land and other local stakeholders;

 

·         Note the with the current local development timescales, it could mean that delivery of this Phase 2 work may have to be staggered;

 

·         Note the new estimated cost of £4.1m for Phases 1 & 2, with Phase 1 being funded by Crossrail and Phase 2 from existing Section 106 funding as identified in the ‘Review of Projects within the Built Environment Directorate’ report (July 2019);

 

·         Agree the allocation of £206,500 (excluding risk) from the Phase 2 agreed funding allocation to be utilised to reach the next gateway stage;

 

·         Agree to the Costed Risk Provision of £25,700 up to the next Gateway funded from the Phase 2 agreed funding allocation; and

 

·         To delegate to the Director of the Built Environment authority to approve budget adjustments above the existing authority within the project procedures, in consultation with the Chamberlain, between budget lines provided that these are within the total agreed allocation.

 ...  view the full minutes text for item 6.

7.

Gateway 3/4/5 - 80 Fenchurch Street s278 pdf icon PDF 86 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Members considered a Gateway 3/4/5 report of the Director of the Built Environment regarding 80 Fenchurch Street s278.

 

RESOLVED, that Members

 

·         Approve the revised budget of £291,397 (an increase of £251,397, excluding risk and commuted maintenance) is set up to reach Gateway 6;

 

·         Note the Risk Provision of £24,478 (to be drawn down via budget adjustment if required);

 

·         Note the Commuted Maintenance sum of £9,650;

 

·         Note the revised total project cost of £325,525 inclusive of risk and commuted maintenance;

 

·         Approve the project to move from the ‘light’ to ‘regular’ route as set out in the Gateway Procedures;

 

·         Approve the design option shown in Appendix 4 – Scheme Design for construction;

 

·         Delegate to the Director of the Built Environment authority to approve budget adjustments, above the existing authority within the project procedures and in consultation with Chamberlains, between budget lines if this is within the approved total project budget amount; and

 

·         Delegate to the Director of the Built Environment, in consultation with the Chamberlain, authority to further increase or amend the project budgets in the future (above the level of the existing delegated authority) should any increase be fully funded by the Developer.

 

 ...  view the full minutes text for item 7.

8.

Gateway 3/4/5 - Puddle Dock Improvement Measures pdf icon PDF 138 KB

Report of the Director of Built Environment.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members considered a Gateway 3/4/5 report of the Director of the Built Environment regarding Puddle Dock Improvement Measures.

 

RESOLVED, that Members

 

·         Approve a revised evaluation budget of £148,026.

 

·         Note the estimated cost of £509,126 for the project.

 

·         Note the risk register.

 

·         Approve the proposals as shown in Appendix 1.

 

·         Approve an additional budget of £361,100 is to reach the next Gateway.

 

·         Approve authority to start work.

 

 ...  view the full minutes text for item 8.

9.

Gateway 3/4/5 - City Cycleways programme - Phase 1 (Q11 Improvements & other Quick Wins) pdf icon PDF 104 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

Members considered a Gateway 3/4/5 report of the Director of the Built Environment regarding City Cycleways Programme – Phase 1 (Q11 Improvements & Other Quick Wins).

 

RESOLVED, that Members,

 

·         Agree to the proposals as detailed in Option 2 (Intermittent surface treatment of the shared use spaces and improvements to the existing Q11 route, and other Quick Win measures) to proceed to the next gateway (authority to start work).

 

·         Agree to increase the scope to include proposals on Wood Street and the raised carriageway at the southern end of Queen Street.

 

·         Agree to a revised total estimated cost to deliver Phase 1 (Option 2) of £680k (an increase of £100k), which can be funded from the overall grant of £880k for 2019/20, subject to agreement from TfL.

 

·         Agree the revised budgets for the three phases as set out in Appendix 2 (tables 2 to 4).

 

·         Agree to delegate the resolution of any objections to the Director of the Built Environment in consultation with the Chairman and Deputy Chairman of the Streets & Walkways Sub-Committee.

 

 ...  view the full minutes text for item 9.

10.

Gateway 3/4/5 Request for Delegated Authority - Walbrook Wharf Replacement Roof Report pdf icon PDF 54 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 10.

Minutes:

Members considered a request for delegated authority Gateway 3/4/5 report of the City Surveyor regarding Walbrook Wharf Replacement Roof. The City Surveyor noted that the tender review period had been extended, hence a substantive report was not yet ready for submission to the Sub-Committee, but the project budget remained in line with that which had been previously reported to Members.

 

RESOLVED, that Members grant delegated authority to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to:

 

·         Approve the recommended option.

 

·         Approve the recommended Contractor.

 

·         Note the project budget should be contained within the allocation (£1,412,000) of Additional Resources for City Fund Properties pot approved by RASC in March 2019. 

 

·         Note the programme changes but that the completion of works will be still be earlier than Dec 2020 as per GW1-2 timelines.

 

·         Note the Costed Risk Register.

 

·         Note any project changes.

 

 ...  view the full minutes text for item 10.

11.

Gateway 5 Progress - Crossrail Reinstatement Projects - Update Report pdf icon PDF 150 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 11.

Minutes:

Members considered a Gateway 5 Progress report of the Director of the Built Environment regarding Crossrail Reinstatement Projects.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 11.

12.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 12.

13.

Any other business that the Chairman considers urgent

Minutes:

Request for Delegated Authority – London Bridge Waterproofing

The Town Clerk was heard regarding the London Bridge Waterproofing project, which had now come in under-budget and had therefore been regraded as a Regular, rather than a Complex project. Ordinarily this would mean the project could be approved by the relevant Chief Officer, but in this instance the Town Clerk recommended that delegated authority be granted for the Town Clerk to consider the Gateway 5 report in consultation with the Chairman and Deputy Chairman, to be clear on the reasons why the required budget was smaller than anticipated, and to receive assurances from the project officer that the project budget would not slip.

 

RESOLVED, that Members grant delegated authority to the Town Clerk to consider, in consultation with the Chairman and Deputy Chairman, the Gateway 5 report regarding London Bridge Waterproofing.

 ...  view the full minutes text for item 13.

14.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 14.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 

 ...  view the full minutes text for item 14.

15.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 20 September 2019.

 ...  view the full agenda text for item 15.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 20 September 2019 be approved as a correct record.

 ...  view the full minutes text for item 15.

16.

Non-Public Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 16.

Minutes:

Members considered a report of the Town Clerk regarding non-public outstanding actions.

 ...  view the full minutes text for item 16.

17.

Gateway 6 Issue - Action Know Fraud

Report of the Commissioner – TO FOLLOW.

 ...  view the full agenda text for item 17.

Minutes:

Members considered a Gateway 6 Issue report of the Commissioner regarding Action Know Fraud.

 ...  view the full minutes text for item 17.

18.

Gateway 4 - Housing Delivery Programme - Provision of Social Housing on the Sydenham Hill Estate, Lewisham, SE26 6ND

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

Members considered a Gateway 4 report of the City Surveyor regarding the Housing Delivery Programme – Provision of Social Housing on the Sydenham Hill Estate, Lewisham, SE26 6ND.

 ...  view the full minutes text for item 18.

19.

Gateway 3 Issue - Finsbury Circus Garden Reinstatement

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

Members considered a Gateway 3 Issue report of the City Surveyor regarding the Finsbury Circus Garden Reinstatement.

 ...  view the full minutes text for item 19.

20.

Gateway 5 Issue - City of London Freemen's School - Masterplan 2008 Phase 2 (Main House) Supply of Temporary Kitchen

Report of the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

Members considered a Gateway 5 Issue report of the City Surveyor regarding City of London Freemen’s School – Masterplan 2008 Phase 2 (Main House) Supply of Temporary Kitchen.

 ...  view the full minutes text for item 20.

21.

Gateway 5 - Leadenhall Market - Phase 6 Cyclical External/ Internal Repairs & Redecorations - City Fund

Report of the City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

Members considered a Gateway 5 report of the City Surveyor regarding Leadenhall Market – Phase 6 Cyclical External/Internal Repairs and Decorations.

 ...  view the full minutes text for item 21.

22.

Gateway 2 - Barbican Exhibition Halls - Enabling Works

Report of the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

Members considered a Gateway 2 report of the City Surveyor regarding Barbican Exhibition Halls – Enabling Works.

 ...  view the full minutes text for item 22.

23.

Gateway 2 - Refurbishment of Tower Chambers, 74 Moorgate, EC2 - Bridge House Estates

Report of the City Surveyor.

 ...  view the full agenda text for item 23.

Minutes:

Members considered a Gateway 2 report of the City Surveyor regarding the refurbishment of Tower Chambers, 74 Moorgate, EC2 – Bridge House Estates.

 ...  view the full minutes text for item 23.

24.

Gateway 4 - West Ham Park Nursery

Joint Report of the City Surveyor and Director of Open Spaces.

 ...  view the full agenda text for item 24.

Minutes:

Members considered a joint Gateway 4 report of the City Surveyor and Director of Open Spaces regarding the West Ham Park Nursery.

 ...  view the full minutes text for item 24.

25.

Gateway 6 - Central Criminal Court Plant Replacement Phase 1 and Phase 2

Report of the City Surveyor.

 ...  view the full agenda text for item 25.

Minutes:

Members considered a Gateway 6 report of the City Surveyor regarding Central Criminal Court Plant Replacement Phase 1 and Phase 2.

 ...  view the full minutes text for item 25.

26.

Gateway 6 - 21 Whitefriars Street, EC4 - Refurbishment of third floor and reception area, Refurbishment of ground and fifth floor offices

Report of the City Surveyor.

 ...  view the full agenda text for item 26.

Minutes:

Members considered a Gateway 6 report of the City Surveyor regarding 21 Whitefriars Street, EC4 Refurbishment of Third Floor and Reception Area, Refurbishment of Ground Floor and Fifth Floor Offices.

 ...  view the full minutes text for item 26.

27.

Architect Consultants (for construction) Framework Procurement Stage 1 Strategy Report

Report of the Chamberlain.

 ...  view the full agenda text for item 27.

Minutes:

Members considered a report of the Chamberlain regarding Architect Consultants (For Construction) Framework Procurement Stage 1 Strategy.

 ...  view the full minutes text for item 27.

28.

Portfolio Overview

Report of the Town Clerk.

 ...  view the full agenda text for item 28.

Minutes:

Members considered a portfolio overview report of the Town Clerk.

 ...  view the full minutes text for item 28.

29.

Report on Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 29.

Minutes:

Members considered a report of the Town Clerk regarding action taken since the last meeting.

 ...  view the full minutes text for item 29.

30.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There was one non-public question.

 ...  view the full minutes text for item 30.

31.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There was one item of other business.

 ...  view the full minutes text for item 31.

 


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