Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Alistair MacLellan
tel.no.: 020 7332 1416  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Jamie Ingham Clark, Karina Dostalova, Sheriff Chris Hayward, Deputy Catherine McGuinness and Andrew McMurtrie.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Gateway Approval Process pdf icon PDF 140 KB

To note the Gateway Approval process.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

RESOLVED, that the Gateway Approval Process be received.

 ...  view the full minutes text for item 3.

4.

Gateway 1/2/3/4 - Airwave Refresh Project

Report of the Commissioner.

 ...  view the full agenda text for item 4.

Minutes:

Members agreed to vary the order of items on the agenda so that Item 15 was considered next and RESOLVED, that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the item on the grounds that it involved the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

Members considered a Gateway 1/2/3/4 report of the Commissioner regarding the Airwave Refresh Project.

 

The public were readmitted on conclusion of the item.

 ...  view the full minutes text for item 4.

5.

Minutes pdf icon PDF 94 KB

To agree the public minutes and summary of the meeting held on 16 October 2019.

 ...  view the full agenda text for item 5.

Minutes:

RESOLVED, that the public minutes and summary of the meeting held on 16 October 2019 be approved as a correct record.

 ...  view the full minutes text for item 5.

6.

Actions pdf icon PDF 48 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Minutes:

Members considered a report of the Town Clerk regarding outstanding actions and the following points were made.

 

39/2019/P – Delegated Authority for Gateway 3/4/5 Walbrook Wharf Replacement Roof

 

·         The City Surveyor noted that the delegated authority was no longer required and instead the report would be submitted to the December 2019 meeting of the Sub-Committee.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 6.

7.

Gateway 4 - Baldwins and Birch Hall Park Ponds pdf icon PDF 165 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Members considered a Gateway 4 report of the Director of the Built Environment regarding Baldwins and Birch Hall Park Ponds, noting that it has been approved by the Epping Forest and Commons Committee at its 18 November 2019 meeting.

 

RESOLVED,

 

·         That recommended Option 3 (to carry out repairs to the dams) be approved;

 

·         That the estimated total budget for the project of £1,335,000 (excluding risk provision) be approved, including £40,000 spent to date. 

 

·         the following proposed funding arrangements be noted:

 

a.    funding of £300,000 from Epping Forest Capital Fund (for Baldwins Pond only) be approved by the Epping Forest and Commons Committee

b.    the balance of the future funding requirement (excluding risk) of up to £995,000 to be funded from City’s Cash Reserves, subject to the approval of Resource Allocation Sub-Committee (and other relevant committees)

c.     funding for the costed risk provision of up to £380,000 to be allocated from City’s Cash reserves subject to the approval of Resource Allocation Sub-Committee (and other relevant committees) under separate report;

re: Birch Hall Park Pond

·         That a budget of £30,000 from City’s Cash be approved and released for fees, staff costs, statutory approvals and public engagement to further progress the project to Gateway 5 for Birch Hall Park Pond;

 

·         That Delegated Authority is given to Chief Officer to appoint a contractor for works at Birch Hall Park Pond at Gateway 5, subject to successful procurement and remaining within the estimated budget of £100,000 for works at this location (but subject to use of Costed Risk Provision at G5);

 

re: Baldwins Pond

 

·         That budget of £242,500 from Epping Forest Capital Fund (EFCF) be approved and released for fees, investigations, staff costs, statutory approvals and public engagement to further progress the project to Gateway 5 for Baldwins Pond;

 

·         That Delegated Authority is

 ...  view the full minutes text for item 7.

8.

Gateway 6 - Senator House Garden pdf icon PDF 111 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members considered a Gateway 6 report of the Director of Open Spaces regarding Senator House Garden.

 

RESOLVED, that the lessons learned be noted and the project closed.

 ...  view the full minutes text for item 8.

9.

Gateway 6 - Golden Lane Community Centre Refurbishment pdf icon PDF 114 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

Members considered a Gateway 6 report of the Director of Community and Children’s Services regarding the Golden Lane Community Centre Refurbishment and the following points were made.

 

·         Members congratulated the Director of Community and Children’s Services on the successful conclusion of the project and the popularity of the refurbished centre as demonstrated by the fact it was consistently booked for use by the local community. The Chairman agreed to write to the officers concerned to thank them for their work on the project on behalf of the Sub-Committee.

 

RESOLVED, that the lessons learned be noted and the project closed.

 ...  view the full minutes text for item 9.

10.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 10.

11.

Any other business that the Chairman considers urgent

Minutes:

There were no items of other business.

 ...  view the full minutes text for item 11.

12.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED, that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 12.

13.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 16 October 2019.

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 16 October 2019 be approved.

 ...  view the full minutes text for item 13.

14.

Non-Public Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 14.

Minutes:

Members considered a report of the Town Clerk regarding non-public actions.

 ...  view the full minutes text for item 14.

15.

Gateway 5 - Avondale Square Estate, George Ellison and Eric Wilkins Houses - Roofs and Windows

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 15.

Minutes:

Members considered a Gateway 5 report of the Director of Community and Children’s Services regarding Avondale Square Estate, George Ellison and Eric Wilkins Houses – Roofs and Windows.

 ...  view the full minutes text for item 15.

16.

Gateway 5 - Middlesex Street Estate Non-Emergency Electrical Works (Landlord's) - Phase 2

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 16.

Minutes:

Members considered a Gateway 5 report of the Director of Community and Children’s Services regarding Middlesex Street Estate Non-Emergency Electrical Works (Landlord’s) Phase 2.

 ...  view the full minutes text for item 16.

17.

Gateway 1/2/3/4 - Renewal of Flat Roof Coverings at Petticoat Square, Middlesex Street

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 17.

Minutes:

Members considered a Gateway 1/2/3/4 report of the Director of Community and Children’s Services regarding the renewal of Flat Roof Coverings at Petticoat Square, Middlesex Street.

 ...  view the full minutes text for item 17.

18.

Gateway 3 Issue - Barbican Turret John Wesley High Walk

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 18.

Minutes:

Members considered a Gateway 3 Issue report of the Director of Community and Children’s Services regarding the Barbican Turret on John Wesley High Walk.

 ...  view the full minutes text for item 18.

19.

Gateway 6 - Barbican Cinemas 2 & 3

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

Members considered a Gateway 6 report of the City Surveyor regarding Barbican Cinemas 2 & 3.

 

 ...  view the full minutes text for item 19.

20.

Gateway 6 - Barbican Theatre Flying System

Report of the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

Members considered a Gateway 6 report of the City Surveyor regarding the Barbican Theatre Flying System.

 ...  view the full minutes text for item 20.

21.

Gateway 6 - Finsbury House, 23 Finsbury Circus, EC2

Report of the City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

Members considered a Gateway 6 report of the City Surveyor regarding Finsbury House, 23 Finsbury Circus, EC2.

 ...  view the full minutes text for item 21.

22.

Gateway 6 - Golden Lane Leisure Centre

Report of the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

Members considered a Gateway 6 report of the City Surveyor regarding Golden Lane Leisure Centre.

 ...  view the full minutes text for item 22.

23.

Portfolio Overview

Report of the Town Clerk.

 ...  view the full agenda text for item 23.

Minutes:

Members considered a portfolio overview report of the Town Clerk.

 ...  view the full minutes text for item 23.

24.

Report on Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 24.

Minutes:

Members considered a report of the Town Clerk regarding action taken.

 ...  view the full minutes text for item 24.

25.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 25.

26.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There was one item of other business.  

 ...  view the full minutes text for item 26.

26a

Gateway 2 - Refurbishment of Electra House, 84 Moorgate, EC2 - Bridge House Estates

Report of the City Surveyor.

 ...  view the full agenda text for item 26a

Minutes:

Members considered a Gateway 2 report of the City Surveyor regarding the Refurbishment of Electra House, 84 Moorgate, EC2 – Bridge House Estates.

 ...  view the full minutes text for item 26a