Agenda and draft minutes

Venue: Microsoft Teams

Contact: Alistair MacLellan
tel.no.: 020 7332 1416  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Ben Murphy.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Gateway Approval Process pdf icon PDF 140 KB

To note the Gateway Approval process.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

RESOLVED, that the Gateway Approval Process be received.

 ...  view the full minutes text for item 3.

4.

Minutes pdf icon PDF 219 KB

To agree the public minutes and non-public summary of the meeting held on 25 June 2020.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED, that the public minutes and non-public summary of the meeting held on 25 June 2020 be approved.

 ...  view the full minutes text for item 4.

5.

Public Actions pdf icon PDF 106 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

Members considered a report of the Town Clerk regarding public actions and the following points were made.

 

43/2019/P – Transport Strategy

 

·         The Chairman noted that this action had been outstanding for some time and requested that it be closed in advance of the September 2020 meeting.

 

2/2020/P – Central Criminal Courts Programme Overview

 

·         The Town Clerk noted that a draft report had been prepared for consultation with the Chairman and Deputy Chairman in anticipation of the final report being submitted to the September 2020 meeting.

 

13/2020/P – Parent Company Guarantees and Performance Bonds

 

·         A Member requested the minute of the Procurement Sub-Committee at which the resolution had been considered to be circulated to the Projects Sub-Committee. the Chamberlain noted that the issue of Parent Company Guarantees and Performance Bonds was being reviewed with a view to embedding an assessment of whether they should be adopted during a project’s options appraisal stage. The Chamberlain agreed to report back to the Sub-Committee on the outcome of the review.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 5.

6.

Gateway 1/2/3/4/5 - Tower Bridge - Replacement of Defective Bridge Driving Machinery Hydraulic Components pdf icon PDF 206 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members considered a Gateway 1/2/3/4/5 report of the Director of Open Spaces regarding Tower Bridge – Replacement of Defective Bridge Driving Machinery Hydraulic Components and the following points were made.

 

·         The Chairman noted that a full replacement solution would cost in the region of £14m-£20m excluding risk.

 

·         The Chamberlain noted that City Procurement was content that the recommended option was the only viable solution.

 

RESOLVED, that Members,

 

·         Approve Option 2 (Replacement of Defective Bridge Driving Machinery);

 

·         Note the total estimated cost of the project at £1,151,565 (excluding risk),

 

·         Approve a revised budget of £1,151,565 to get to the next gateway (excluding risk),

 

·         Approve  a Costed Risk Provision of £114,000 (to be drawn down via delegation to Chief Officer),

 

·         Approve the use of a sole supplier waiver, Bosch Rexroth Limited, as per the recommended option.

 ...  view the full minutes text for item 6.

7.

City Cluster Area - Updated Delivery Plan pdf icon PDF 199 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Members considered a report of the Director of the Built Environment regarding the City Cluster Area – Updated Delivery Plan and the accompanying Gateway 3 report of the Director of the Built Environment regarding the City Cluster Area – Well-being and Climate Change Resilience Programme and the following points were made.

 

·         The Director of the Built Environment noted that the proposal before Members was to deliver an updated delivery plan financed by s106 monies. The plan would be focused on three programmes: pedestrian priority and traffic reduction; well-being and climate change resilience; and activation and engagement.

 

·         The Deputy Chamberlain noted that her department had reviewed the programme and noted that elements of the programme would only proceed once the associated funding was confirmed.

 

·         In response to a question, the Director of the Built Environment confirmed that associated costs such as those concerning engagement and consultation were included within the figures quoted in the reports.

 

·         In response to a question, the Director of the Built Environment confirmed that St Peter-upon-Cornhill was included within the programme but that, due to access issues, St Katharine Cree was not included.

 

RESOLVED, that Members,

 

·         Agree the updated City Cluster area delivery plan 2020-2023 as set out in this report.

 

·         Note the estimated cost of £2.4m - £2.9 to deliver the three programmes for 2020-2023, to be fully funded by site specific Section 106 contributions and the Transport for London Liveable Neighbourhoods grant, however this cost estimate does not preclude the opportunity to secure additional funding to deliver further change where there is a demonstrable need from TfL, from restricted funds linked to local development sites or from third party sponsorship, subject to Member approval (refer to Appendix 4 for detailed information on funding structure).

 

·         Note that gateway reports will be submitted for each individual

 ...  view the full minutes text for item 7.

7a

Gateway 3 - City Cluster Area - Well-being and Climate Change Resilience Programme pdf icon PDF 272 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 7a

Additional documents:

Minutes:

Members considered a Gateway 3 report of the Director of the Built Environment regarding the City Cluster Area – Well-being and Climate Change Resilience Programme.

 

RESOLVED, that Members,

 

·         Approve Option 1 (series of projects) to be taken forward to the next Gateway, which involves the evaluation and development of projects within the Well-being and Climate Resilience programme.

 

·         Approve that a budget of £95,000 (£80k staff costs and £15k fees) from the Section 106 Agreements from the Pinnacle and Mitre Square developments to reach the next Gateway.

 

 ...  view the full minutes text for item 7a

8.

Gateway 1/2/3/4/5 - Traffic Enforcement by CCTV pdf icon PDF 166 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members considered a Gateway 1/2/3/4/5 report of the Director of the Built Environment regarding Traffic Enforcement by CCTV.

 

RESOLVED, that Members,

 

·         Approve a budget of £257k for Phase 1 and £113k for Phase 2 for completion of the project

 

·         Approve that the annual revenue budget increase on the On-Street Parking Account is increased by:

 

a.     Equipment Maintenance: £24.5k pa for Phase 1 and £13.5k for Phase 2

b.    Expected Works:  5k pa for Phase 1 and 3k pa for Phase 2

 

·         Note the total estimated cost of the project is £370k (excluding risk and on-going maintenance / works costs)

 

·         Note that a Costed Risk Provision is not required due to the high degree of cost certainty

 

·         Approve Option 3 (implement both phases on an equipment purchase basis).

 

 ...  view the full minutes text for item 8.

9.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 9.

10.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED, that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 11.

12.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 25 June 2020.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 25 June 2020 be approved.

 ...  view the full minutes text for item 12.

13.

Non-Public Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 13.

Minutes:

Members considered a report of the Town Clerk regarding non-public actions.

 ...  view the full minutes text for item 13.

14.

Housing Major Works Programme (Current and Future) Financial Update

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 14.

Minutes:

Members considered a report of the Director of Community and Children’s Services regarding Housing Major Works Programme (Current and Future) Financial Update.

 ...  view the full minutes text for item 14.

15.

Housing Delivery Programme - Progress Report

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 15.

Minutes:

Members considered a progress report of the Director of Community and Children’s Services regarding the Housing Delivery Programme.

 ...  view the full minutes text for item 15.

16.

Gateway 4c Issue - Sydenham Hill Redevelopment, Lewisham, SE26 6ND

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

Members considered a Gateway 4c Issue report of the City Surveyor regarding Sydenham Hill Redevelopment, Lewisham, SE26 6ND.

 ...  view the full minutes text for item 16.

17.

Gateway 5 - Isleden House Infill Project

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 17.

Minutes:

Members considered a Gateway 5 report of the Director of Community and Children’s Services regarding the Isleden House Infill Project.

 ...  view the full minutes text for item 17.

18.

Gateway 1/2/3/4 - IT - Project to Migrate Unstructured Information into SharePoint

Report of the Chamberlain.

 ...  view the full agenda text for item 18.

Minutes:

Members considered a Gateway 1/2/3/4 report of the Chamberlain regarding a project to migrate unstructured information to Sharepoint.

 ...  view the full minutes text for item 18.

19.

Gateway 2 - Guildhall - Great Hall Internal Health and Safety and Restoration Works

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

Members considered a Gateway 2 report of the City Surveyor regarding Guildhall – Great Hall Internal Health and Safety and Restoration Works.

 ...  view the full minutes text for item 19.

20.

Gateway 3/4 Issue - Refurbishment of Electra House, 84 Moorgate, EC2 - Bridge House Estates

Report of the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

Members considered a Gateway 3/4 Issue report of the City Surveyor regarding the refurbishment of Electra House, 84 Moorgate, EC2 – Bridge House Estates.

 ...  view the full minutes text for item 20.

21.

Gateway 6 - CCTV Installation across Housing Estates

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 21.

Minutes:

Members considered a Gateway 6 report of the Director of Community and Children’s Services regarding CCTV installation across Housing Estates.

 ...  view the full minutes text for item 21.

22.

Non-Compliant Waiver - Project Management Academy

Report of the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

Members considered a report of the City Surveyor regarding a Non-Compliant Waiver – Project Management Academy.

 ...  view the full minutes text for item 22.

23.

City Fund, City's Estate & Bridge House Estates - Revenue Works Programme - 19/20 Progress/ Outturn Report

Report of the City Surveyor.

 ...  view the full agenda text for item 23.

Minutes:

Members considered a report of the City Surveyor regarding City Fund, City’s Estate & Bridge House Estates – Revenue Works Programme – 19/20 Progress/Outturn Report.

 ...  view the full minutes text for item 23.

24.

Portfolio Overview

Report of the Town Clerk.

 ...  view the full agenda text for item 24.

Minutes:

Members considered a Portfolio Overview of the Town Clerk.

 ...  view the full minutes text for item 24.

25.

Report on Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 25.

Minutes:

Members considered a report of the Town Clerk regarding action taken.

 ...  view the full minutes text for item 25.

26.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 26.

27.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There were two items of other business.

 ...  view the full minutes text for item 27.