Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Katie Odling
tel. no.: 020 7332 3414  Email: katie.odling@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy Henry Pollard and Deputy Joyce Nash.

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 146 KB

To agree the public minutes and summary of the meeting held on 18 March 2015 and to ratify the decisions made.

 ...  view the full agenda text for item 3.

Minutes:

The Minutes of the meetings held on 4 December 2014 and 18 March 2015 were approved.

 ...  view the full minutes text for item 3.

4.

Outstanding References pdf icon PDF 114 KB

To note the list of outstanding references.

 ...  view the full agenda text for item 4.

Minutes:

The list of outstanding references was noted.

 

Police IT Disaster Recovery Rating – The Assistant Commissioner informed the Sub Committee that the IS Division had submitted a report which set out the planned work to mitigate the risk identified in the audit report.  The importance of ensuring the Force was not operationally at risk was recognised by the Sub Committee.

 ...  view the full minutes text for item 4.

5.

Human Resources Monitoring Information - 1 April 2014 - 31 March 2015 pdf icon PDF 474 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 5.

Minutes:

The Sub Committee received a report of the Commissioner of Police which set out the City of London Police human resources monitoring data for the 12 month period 1 April 2014 – 31 March 2015.

 

The Sub Committee discussed recruitment and selection and noted that the City of London Police had run three recruitment campaigns aimed at recruiting the vacant posts for Police Probationers, Police Officers and Detective Constables.  However, the number of campaigns run, against the number of staff or officers recruited would differ as a result of individuals failing the vetting process.

 

Members were informed that a significant amount of work had been undertaken in relation to workforce planning through the Budgeted Post Board.  It was noted that a robust framework was implemented to reduce the number of Agency staff used to cover supernumerary roles by 31 March 2015.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 5.

6.

Performance against Targets in the Policing Plan 2014-17 for the period 1st April 2014 - 31st March 2015 pdf icon PDF 869 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 6.

Minutes:

The Sub Committee received a report of the Commissioner of Police which summarised performance against the Policing Plan 2014 – 2017 for the 2014-2015 financial year.

 

Members noted that at the end of March 2015, of the 18 policing plan targets, 14 had been achieved and 4 were not achieved.  Measure 1.4.1c was to monitor levels of satisfaction and therefore a grading of achieved or not achieved was not appropriate.

 

The Assistant Commissioner advised that he was developing a report for  future meetings of the Sub Committee which would need to show how the Force was assessing its performance to identify the direction of travel with reference to the measures for 2015-16. 

 

With regard to 1.3.1a ‘Meet all national requirements for public order mobilisation to support the SPR’ – further information would be provided in relation to numbers of officers trained in Public Order after a decrease in numbers was noted in Nov- Dec 2014.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 6.

7.

City of London Police: Risk Register pdf icon PDF 359 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 7.

Minutes:

The Sub Committee received a report of the Commissioner of Police regarding the Force Strategic Risk Register which had been reviewed as part of the quarterly assurance process maintained within the Force.

 

The Assistant Commissioner reported that two new risks were to be included –

·         ‘Inadequate response to cyber investigations

·         ‘Scale of change’

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 7.

8.

HMIC Inspection Update pdf icon PDF 192 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Committee received a report of the Commissioner of Police which provided an overview of the City of London Police response to Her Majesty’s Inspectorate of Constabulary (HMIC) continuing programme of inspections and published reports.

 

The Sub Committee discussed the outstanding actions contained in the report and was informed that issues would additionally be monitored by the internal Performance Management Group going forward.

 

It was agreed to provide clarification regarding the time table for HMIC VfM profiles.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 8.

9.

Internal Audit Update Report pdf icon PDF 115 KB

Report of the Head of Internal Audit.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

The Sub Committee considered a report of the Head of Internal Audit which provided an update on the work of Internal Audit that had been undertaken for the City of London Police since the last meeting.

 

Members were informed that an indicative framework had been produced for years 2, 3, 4 and 5 and resources were under some pressure, however, Officers were looking at  ways of improving the efficiency of the audit process and would ensure that audit work was closely aligned to the key risks identified in the risk register.

 

With regard to the payroll system, this is audited corporately as part of the City of London Audit Plan and testing would include Police Payroll transactions.

 

The Head of Internal Audit agreed to provide a list of the areas which were being audited where the Police used Corporate City of London systems.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 9.

10.

Questions on matters relating to the work of the Committee

Minutes:

The Town Clerk informed the Sub Committee that the process for the recruitment of a new Commissioner was being led by the Corporation’s Human Resources Department and had begun.

 ...  view the full minutes text for item 10.

11.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 11.