Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Katie Odling
tel. no.: 020 7332 3414  Email: katie.odling@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Alderman Alison Gowman and Deputy Henry Pollard.

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 126 KB

To agree the public minutes and summary of the meeting held on 21 October 2015.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the minutes of the meeting held on 21 October 2015 be approved.

 ...  view the full minutes text for item 3.

4.

Outstanding References pdf icon PDF 12 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the list of outstanding references be noted.

 ...  view the full minutes text for item 4.

5.

HMIC Inspection Update pdf icon PDF 211 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Committee received a report of the Commissioner of Police which provided an overview of the City of London Police response to Her Majesty’s Inspectorate of Constabulary’s (HMIC) continuing programme of inspections and published reports.

 

Workforce Model – Members were informed that the current workforce model was meeting demand, organisational need and financial requirements and this was evidenced from a balanced budget, achievement of savings targets and victim satisfaction rates were in line with England and Wales.  The Force would be working to actively reinforce the purpose of the model.

 

A recommendation within the report stated that all Chief Constables should establish arrangements for the effective monitoring and audit of their firearms licensing procedures, as required by the Authorised Professional Practice.  The Assistant Commissioner advised Members that the volume of licenses was so low and therefore he was reluctant to outsource this area of work to the Metropolitan Police.

 

Members were informed that the ROI’s were currently going through the vetting process and a note regarding their appointments would be circulated.

 

With regard to the provision of mental health in custody, the Assistant Commissioner agreed to circulate information to Members after the meeting.

 

Members were informed that the Inspection on Annual Force Management Statements recognised that the Force had a good understanding of its demand.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 5.

6.

2nd Quarter Performance against measures for 2015-16 set out in the Policing Plan 2015-18 pdf icon PDF 991 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 6.

Minutes:

The Committee received a report of the Commissioner of Police which summarised performance against the measures in the Policing Plan 2015 – 2018 for the period 1 April – 30 September 2015.

 

The Sub-Committee requested that in future reports, the summary provided information on areas which the Force needed to focus on.

 

With regard to protecting the City of London from terrorism, the Assistant Commissioner informed Members that this was an area of work which would be included within the Policing Plan.  The Force was actively working with businesses and had formed strong relationships with the military.   The Assistant Commissioner agreed to look at how best to inform the public of the work being undertaken by the Force perhaps through a statement.

 

The Sub-Committee discussed the Night Time Economy (NTE) and whether these was scope an option to increase the scope for licensing venues.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 6.

7.

Human Resources Monitoring Information pdf icon PDF 271 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 7.

Minutes:

The Sub-Committee received a report of the Commissioner of Police which set out the City of London police human resources monitoring data for the six month period 1st April – 30 September 2015.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 7.

8.

Internal Audit Update Report pdf icon PDF 105 KB

Report of the Head of Internal Audit and Risk Management.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Sub-Committee received a report of the Head of Internal Audit and Risk Management which provided an update on the work of Internal Audit undertaken for the City of London Police since the last report.

 

Police invoices on hold - the Head of Internal Audit informed Members that he was awaiting confirmation regarding the implementation of the recommendations and this would be confirmed following the meeting.

 

Petty cash – Members were informed that Officers were looking to rationalise the petty cash system and in response to the project actions, some were still awaiting from a number of departments.

 

RESOLVED – That the report be noted and periodical updates provided to the Sub-Committee.

 ...  view the full minutes text for item 8.

9.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 9.

10.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 11.

12.

City of London Police Claims (Civil Claims (including Motor Claims) and Claims for Judicial Review)

Report of the Head of Internal Audit and Risk Management.

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee received  a report of the Head of Internal Audit and Risk Management which set out the key processes in place for handling Civil Claims made against the City of London Police and managing Police claims made in respect of damaged  motor vehicles for which the City has insurance cover in place.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 12.

13.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 13.

14.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 14.