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Contact: George Fraser
tel. no.: 020 7332 1174  Email: george.fraser@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Nicholas Bensted-Smith and Deputy Doug Barrow.

 

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

There were no declarations.

 

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 107 KB

To agree the public minutes of the last meeting, held on 26 April 2018.

 ...  view the full agenda text for item 3.

Minutes:

The Sub-Committee considered the minutes from the last meeting, held on 26 April 2018.

 

The Chairman asked if there was a roadmap for the delivery of the IT programme.  The Assistant Commissioner explained that there was an existing roadmap set out for the programme that was awaiting finalisation of capital budgets before it could be circulated.  He explained that there would be a report submitted to the Resource Allocation Sub (Policy & Resources) Committee and agreed to submit this to the next meeting agenda for information. (1)

 

RESOLVED – That the minutes be approved.

 

 ...  view the full minutes text for item 3.

4.

Outstanding References pdf icon PDF 111 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Sub-Committee received a report of the Town Clerk that summarised the outstanding actions from previous meetings.

 

OR2 – Reporting Schedule

In reference to the three reporting areas quoted within the report, the Chairman noted that i) Financial Performance and Budgets and ii) Demand and Value for Money had both been addressed successfully.

 

To satisfy the request for clarification over iii) Major Projects/Programmes, the Chairman asked that, whilst not every report was necessary, appropriate key updates should be forwarded from Capital Buildings Committee on the Police Accommodation Programme, alongside those on the IT Strategy and other major programmes and projects.  The Assistant Commissioner asked if sequencing updates were useful and the Chairman confirmed that they were.  The Chairman confirmed that this action could now be closed.

 

OR3 – Public Order Open Day

The Chairman noted that new dates would come out in due course and confirmed that this action could now be closed.

 

OR4 – Stop and Search

The Chairman asked that the status of this item be marked as Due December 2018.

 

OR6 – Corporate Audit (Police Accommodation) Draft Report

The Chairman asked when the draft report would be available.  The Head of Internal Audit explained that this would be expected in July.  The Chairman emphasised the importance of the work and requested that it be circulated to the Sub-Committee when available. (2)

 

OR15 – Draft Workforce Plan

The Chairman asked if this was effectively completed.  The Assistant Commissioner confirmed that it was a constantly evolving document and was current.  It was agreed to give the Sub-Committee sight of the document on a bi-annual basis as an agenda item for discussion at the meeting.  The Chairman requested that it also be circulated to Members via email following the meeting. (3)

 

RESOLVED – That the report be received.

 

 ...  view the full minutes text for item 4.

5.

YTD Performance vs. Measures pdf icon PDF 122 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Sub-committee received a report of the Commissioner of Police that provided Members with a summary of the performance of the City of London Police for Q1 of 2018.

 

Measure 3 – Cyber Attacks

The T/Commander of Economic Crime explained that Cyber Crime figures were solely measured from victims within the City of London.  He explained that CoLP were the only force nationally that responded to 100% of cases.  A Member noted that Cyber crime was a significant national issue with rising crime rates and falling prosecutions.  The T/Commander of Economic Crime explained that there was a distinction between “Cyber” crime and “Cyber-enabled” crime, noting that cyber-enabled crime was very cheap and easy to deploy from global locations where law enforcement have no jurisdiction.  The Assistant Commissioner explained that 70% of this type of crime originated overseas, and that building relationships with foreign agencies was integral.

 

The Chairman requested Project Servator data to be produced in a simple table that illustrated a month-by-month breakdown of deployments and results by major category. (4)

 

Measure 5 – Safeguarding and Vulnerable People

The Assistant Commissioner explained that suicide and mental health remained challenging despite significant work carried out to address this area.  He noted that the figures were often affected by reports based outside the City limits, and therefore greater care was needed to ensure that these are an accurate portrayal of the position.

 

The Police Committee’s SIA Lead for community engagement thanked Superintendent Lee Presland for his introductory briefing and work around this area.  He noted that the challenge of the significant daytime population in the City posed a unique challenge but suggested that it would be good to be able to shift away from close monitoring in this area.  He explained that this would be an area of focus for him

 ...  view the full minutes text for item 5.

6.

HMICFRS Inspection Update pdf icon PDF 93 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Sub-Committee received a report of the Commissioner of Police that provided Members with an overview of activity undertaken within the last reporting period in response to the HMICFRS report.

 

The Head of Strategic Development explained that, although there had not been any new reports since the last meeting, HMICFRS’s move towards their new thematic inspections was due in the Autumn.  He noted that the national picture was not favourable.

 

The Chairman noted the number of recommendations that had now been marked as GREEN and illustrated his approval.

 

In reference to the publication of stop-search data in the CoLP website, the Chairman asked if this had been completed and, if not, when it would be completed.  The Head of Strategic Development explained that there were still issues with the data categories matching up with the NICHE system which were causing delays.  The Chairman noted that it was not necessary to create extra work but requested that a date of completion be set for this. (7)

 

The Chairman queried stop and search training provision and the Assistant Commissioner confirmed that dates were in place as referenced in Item 4, Appendix 7.  He reassured Members that he was confident of delivery.  The chairman requested an update on the number of officers that had been trained at the November meeting. (8)

 

The Chairman requested an update on information-sharing agreements.  The Head of Strategic Development explained that, although standards were high and agreements were in place with key partners, these agreements needed to be signed in order for the recommendation to be marked as GREEN.

 

In reference to the recommendation around CoLP’s impact on serious and organised crime, the Chairman noted that there had been significant delay from the target completion date of September 2017.  The Head of Strategic Development explained that the internal

 ...  view the full minutes text for item 6.

7.

Internal Audit Update pdf icon PDF 111 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Sub-Committee received a report of the Chamberlain that provided Members with an update on the work of Internal Audit that had been undertaken for CoLP since the last report in April 2018.

 

The Chairman noted that challenges around internal controls and asked if the number of days assigned to the audit work was appropriate.  The representative of Internal Audit confirmed that it was deemed appropriate and was subject to constant review.

 

A Member noted that volumes of F.O.I. requests and deadlines to deal with these was marked as RED and suggested that this was worrying.  The representative of Internal Audit explained that the timescales were challenging in this area and confirmed that they would feed further information back to Members. (9)

 

Members noted that there appeared to be repetition in the status column of the table included within Appendix 2 of the report which was likely erroneous.  The Chairman asked for clarification of what was accurate within Appendix 2 as Members were not confident in the information.

 

A Member stated their concerns over the status of Police-seized goods, cited as the Assistant Commissioner to consider accepting risk and closing, suggesting that there could be a potential misappropriation issue.  The Assistant Commissioner agreed to feedback information about the process involved. (10)  The Chairman noted that it was possible that other controls covered this area so it was right to accept risk in some cases.  The Chairman requested an update on the RED risks in relation to Police-seized goods. (11)

 

RESOLVED – That the report be received.

 

 ...  view the full minutes text for item 7.

8.

HR Monitoring Information 2017/18 pdf icon PDF 2 MB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 8.

Minutes:

The Sub-Committee received a report of the Commissioner of Police that set out CoLP’s Human Resources monitoring data for 2017/18.

 

The Chairman noted that the number of Professional Development Reviews overdue within the Economic Crime Directorate appeared to be high.  The representative of Human Resources explained that these were all currently being chased but there was a quality issue in some instances and so they would not be marked as complete until they were returned with the quality issues addressed.  She noted that the highest PDR return rates were linked to areas where there were skills gaps.

 

The Chairman noted that there appeared to be a significant number of resignations from CoLP.  The representative of Human Resources explained that there had been a significant number of resignations from officers moving to the private sector seeking preferable remuneration.  However, the Assistant Commissioner commented that he was also aware that there were a number of returning personnel in areas such as the Economic Crime Directorate, as some individuals had realised that there were other benefits to working for the Police including job satisfaction and the subsidised travel scheme meant that individuals were not earning as much as they thought they would without this benefit when working for the private sector. The HR representative explained that great work had gone into organisational development with an individual focus in order to try and retain skilled individuals.  The Chairman requested that percentage figures rather than actual numbers be quoted in future reports to give a better comparison with other forces. (12)

 

A Member asked about the gender distribution and the representative of Human Resources explained that it was favourable, with a large intake of female staff in recent recruitment campaigns for probationers and transferees.

 

The Chairman noted that BAME representation was favourable with national comparison

 ...  view the full minutes text for item 8.

9.

Revenue and Capital Outturn 2017/18 [TO FOLLOW] pdf icon PDF 154 KB

Joint Report of the Chamberlain and the Commissioner.

 ...  view the full agenda text for item 9.

Minutes:

This item was received as a late report circulated on 28 June 2018 and tabled at the meeting.

 

The Assistant Commissioner emphasised that £3m of the referenced underspend would likely be attributed to Action Fraud implementation project spend.

 

The Chairman requested that reports be submitted on time in future so that Members would have a chance to read them prior to the meeting.

 

RESOLVED – That the report be received.

 

 ...  view the full minutes text for item 9.

10.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 10.

11.

Any other business that the Chairman considers urgent

Minutes:

There was no urgent business.

 

 ...  view the full minutes text for item 11.

12.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

Item No.                                  Paragraph(s) in Schedule 12A

13-17                                       3

 

 

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

Item No.                      Paragraph(s) in Schedule 12A

13-15                           3

 

 ...  view the full minutes text for item 12.

13.

Non-Public Minutes

To agree the non-public minutes of the last meeting, held on 26 April 2018.

 ...  view the full agenda text for item 13.

Minutes:

The Sub-Committee considered the non-public minutes of the last meeting, held on 26 April 2018.

 

RESOLVED – That the minutes be approved.

 

 ...  view the full minutes text for item 13.

14.

Non-Public Outstanding References

Report of the Town Clerk.

 ...  view the full agenda text for item 14.

Minutes:

The Sub-Committee received a report of the Town Clerk that summarised the non-public outstanding actions from previous meetings.

 

RESOLVED – That the report be received.

 

 ...  view the full minutes text for item 14.

15.

Demand and Value for Money Review / CoLP Transform Programme Update

Report of the Commissioner of Police.

 ...  view the full agenda text for item 15.

Minutes:

The Sub-Committee received a report of the Commissioner of Police that provided Members with an update on progress made in relation to CoLP’s Demand and Value for Money review and the ongoing Transform programme.

 

RESOLVED – That the report be received.

 

 ...  view the full minutes text for item 15.

16.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 16.

17.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There was no further business.

 

 ...  view the full minutes text for item 17.

 


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