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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Julie Mayer
tel. no.: 020 7332 1410  Email: julie.mayer@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy Dr Giles Shilson and Jeremy Simons.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

3.

Minutes pdf icon PDF 208 KB

To approve the public minutes and non-public summary of the meeting held on 4th September 2017.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, That – the public minutes and non-public summary of the meeting held on 4th September 2017 be approved.

 ...  view the full minutes text for item 3.

4.

City of London Corporation Library Services, together with an update on Business Plan Objectives (2017/18) for Library Services

A presentation of the Head of Barbican and Community Libraries.

 ...  view the full agenda text for item 4.

Minutes:

Members received a presentation in respect of the Library Service together with an update on Business Plan Objectives (2017/18) for Library Services.

 ...  view the full minutes text for item 4.

5.

Minutes from Sub Committees * pdf icon PDF 118 KB

To receive the draft public minutes of:

 

Benefices Sub Committee – held on 5th October 2017.

Keats House Consultative Committee – held on 7th November 2017.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

RESOLVED, that:

 

1.     The draft minutes of the Benefices Sub Committee held on 5th October 2017 be received.

2.     The draft minutes of the Keats House Consultative Committee held on 7th November 2017 be received.

 ...  view the full minutes text for item 5.

6.

Terms of Reference* pdf icon PDF 136 KB

Report of the Town Clerk

 ...  view the full agenda text for item 6.

Minutes:

Members received a report of the Town Clerk in respect of the Annual Review of the Committees Terms of Reference.

 

RESOLVED, that:

 

1.     The Terms of Reference of the Culture, Heritage and Libraries Committee be approved for submission to the Annual Meeting of the Court of Common Council, 2018, as set out in the appendix; with an additional point (n) in respect of the Chairman’s representation on the panels for appointing the Directors of Open Spaces and Community and Children’s Services and the Assistant Town Clerk (Culture Mile Director).

 

2.     The Committee continues to meet 6 meetings a year.

 ...  view the full minutes text for item 6.

7.

City Information Centre: annual survey findings 2017/18 pdf icon PDF 116 KB

Report of the Assistant Town Clerk (Culture Mile Director).

Please note there is a non-public appendix in respect of this report at item XX on part 2 of this agenda.

 ...  view the full agenda text for item 7.

Minutes:

Members received a report of the Assistant Town Clerk (Culture Mile Director)  in respectof the Annual Survey Findings (2017/18) for the City Information Centre.

 

RESOLVED, that – the report be noted. 

 ...  view the full minutes text for item 7.

8.

Draft Departmental Business Plans 2018/19 - Town Clerk's Cultural Services; Open Spaces and Heritage; Barbican and Community Libraries pdf icon PDF 149 KB

Report of the Assistant Town Clerk (Culture Mile Director), Director of Open Spaces and Director of Community and Children’s Services.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members received a report of the Town Clerk, Director of Open Spaces and Director of Community and Children’s Services, which presented the draft high-level Business Plans for 2018/19 for those Departments which provide services for which this committee is responsible.

 

RESOLVED, that – the report be noted.

 ...  view the full minutes text for item 8.

9.

Revenue and Capital Budgets 2018/19 pdf icon PDF 173 KB

Report of the Chamberlain, the Assistant Town Clerk and Culture Mile Director, the

Director of Open Spaces and the Director of Children’s and Community Services.

 

 ...  view the full agenda text for item 9.

Minutes:

10.

Open Spaces Department Business Plan 2017-2018 - Q2 Monitoring Review pdf icon PDF 95 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

Members considered a report of the Director of Open Spaces, which provided the Q2 Monitoring Review of the Open Spaces Department Business Plan 2017-18.

 

RESOLVED, that:

 

1.     The Quarter 2 progress against Key Objectives, KPI’s and Corporate Service Response Standards be noted.

 

2.     The current schedule of charges be maintained, pending the outcome of a price review in Spring 2018.

 ...  view the full minutes text for item 10.

11.

A Resolution from the Policy and Resources Committee in respect of the City of London Corporation Pocket Book * pdf icon PDF 62 KB

Town Clerk to be heard.

 ...  view the full agenda text for item 11.

Minutes:

Members received a resolution from the Policy and Resources Committee, in respect of the draft public minutes of the Members Privileges Sub  Committee meeting held on 21 September 2017, which resolved that the Culture, Heritage and Libraries Committee be requested to reconsider the quality of the material used to produce the sleeve for the Pocket Book.

 

Members noted that the Town Clerk was considering options and pricing for this proposal, which Members would be asked to approve at their next meeting in January 2018.

 

RESOLVED, that – the Resolution of the Policy and Resources Committee of 19 October 2017, in respect of the quality of material used to produce the sleeve for the pocket book, be noted.

 ...  view the full minutes text for item 11.

12.

Decisions Taken since the last meeting under Delegated Authority/Urgency provision * pdf icon PDF 168 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 12.

Minutes:

Members received a report of the Town Clerk is respect of two decisions taken under urgency provisions, in accordance with Standing Order Nos 41A, as follows

 

Claim for Restitution of ‘The Oyster Meal’ by Jacob Ochertvelt

The Town Clerk, acting under urgency powers, in consultation with the Chairman of the General Purposes Committee of Aldermen and the Chairman and Deputy Chairman of the Culture, Heritage and Libraries Committee,  authorised the restitution of The Oyster Meal, by Jacob Ochtervelt, to the heirs of Dr. J. H. Smidt van Gelder; Dr Smidt van Gelder’s daughter, now being of 96 years of age, pursuant to:

 

(i)  Standing Order 41(a) of the Standing Orders of the Court of Common Council, and

            (ii) Standing Order 30 of the Standing Orders of the Court of Aldermen

 

            (iii)The Terms of Reference of the Culture, Heritage and Libraries   Committee

 

 

Paddington Pop Up Book: A proposal by Cake Media in partnership with STUDIOCANAL

 

Given that the Chairman and Deputy Chairman of the Culture, Heritage and Libraries Committee also serve on the City Arts Initiative; the Town Clerk, in consultation with the two most senior Members of the Culture, Heritage and Libraries Committee, agreed to:

 

Ratify the City Arts Initiative’s recommendation in relation to the Paddington Pop Up Book and a temporary artwork installation on St Peter’s Hill, subject to planning permissions and licenses being obtained.

 

RESOLVED, that – the report be noted.

 ...  view the full minutes text for item 12.

13.

Questions on matters relating to the work of the Committee

Minutes:

14.

Any other business the Chairman considers urgent

Minutes:

15.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 

 ...  view the full agenda text for item 15.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

 

 

16 - 27

3

 

 

 ...  view the full minutes text for item 15.

16.

Non Public Minutes*

To approve the non-public minutes of the meeting held on 4th September 2017.

 ...  view the full agenda text for item 16.

Minutes:

RESOLVED, that – the non-public minutes of the meeting held on 4th September 2017 be approved

 ...  view the full minutes text for item 16.

17.

Non Public Minutes of the Benefices Sub Committee*

To receive the non-public minutes of the meeting held on 5th October 2017.

 ...  view the full agenda text for item 17.

Minutes:

RESOLVED, that – the Non-Public Minutes of the Meeting held on 5th October 2017 be approved. 

 ...  view the full minutes text for item 17.

18.

Replacement Model for the City of London Festival and the 2017/19 Outdoor Arts Programme, with an update on Business Plan Objectives (2017/18) for Cultural and Visitor Development*

A presentation from the Head of Cultural and Visitor Development.

 

Members are asked to note the report and minute from the Culture, Heritage and Libraries Committee held on 24 October 2016 in respect of this matter and attached herewith.

 

 

 ...  view the full agenda text for item 18.

Minutes:

Members received a presentation in respect of a replacement model for the City of London Festival and the 2017/18 Outdoor Arts Programme.

 ...  view the full minutes text for item 18.

19.

Annual Report on Waivers *

Report of the Chamberlain.

 ...  view the full agenda text for item 19.

Minutes:

Members received a report of the Chamberlain.

 ...  view the full minutes text for item 19.

20.

City Information Centre: Status Report and Annual Survey

A non-public appendix in respect of item xx on this agenda.

 

 ...  view the full agenda text for item 20.

Minutes:

Members received a non public appendix in respect of the City Information Centre: Annual Survey Findings (2017/18), which also appeared at agenda item 7 on this agenda.

 

RESOLVED, that – the report be noted. 

 ...  view the full minutes text for item 20.

21.

The sale of two Carriages - Progress Report

Report of the City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

Members considered and approved  report of the City Surveyor.

 ...  view the full minutes text for item 21.

22.

Lord Mayor's State Coach - Conservation and Repair*

Report of the Director of the Built Environment.

This report was approved by the Projects Sub Committee on 8th November 2017.

 ...  view the full agenda text for item 22.

Minutes:

Members received a report of the City Surveyor in respect of the Lord Mayor’s State Coach.

 ...  view the full minutes text for item 22.

23.

Tower Bridge and the Monument Performance report April - September 2017

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 23.

Minutes:

Members received a report of the Director of Open Spaces.

 ...  view the full minutes text for item 23.

24.

Tower Bridge and the Monument Pricing Review for 2018/19

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 24.

Minutes:

Members considered and approved a report of the Director of Open Spaces.

 ...  view the full minutes text for item 24.

25.

The Monument Visitor Centre*

Report of the Director of Open Spaces.

This report will be presented to the Projects Sub Committee, for Decision, on 11th December 2017.

 

 

 

 ...  view the full agenda text for item 25.

Minutes:

Members received a report of the Director of Open Spaces.

 ...  view the full minutes text for item 25.

26.

Non public questions on matters relating to the work of the Committee

Minutes:

27.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

 


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